November 5, 2003



PRESENT:       Bergstein, Lind, Smith, Taylor, and Pollack


EXCUSED:      None


OTHERS:        Steve Bile, Jim Rieke, John Palen, Dot Hornsby


REPORTED BY:  Bradd Maki                                   


Commissioner Pollack called the meeting to order at 5:00 p.m.


The minutes of the regular October 1 meeting was received and reviewed.  It was moved by Smith and supported by Lind “to approve and file the minutes of the October 2003 meeting”.  Approved (5/0).


The Monthly Manager’s Report Summaries for September 2003 and October 2003 were presented and reviewed. There were 28 good flying days and 2 poor flying days in September.  There were 25 good flying days and 6 poor flying days in October.  Movements were up from a year ago.  It was moved by Smith and supported by Taylorto accept the Manager’s Report.” Approved (5/0). 




1.      Terminal Building Subcommittee – McManus received approval for written funding request and moving forward with selecting an architect.  City Council unanimously approved a resolution during the October 23, 2003 Council Meeting.  Pollack indicated that an article in the paper suggested that the City would be liable for $40,000 and wanted to discuss.  McManus reiterated that some of the donors feel the City should have a share in costs.  Taylor wondered what would happen if the bid came in much higher.  McManus indicated that higher costs may direct us to either reconsider or re-evaluate the project.  Taylor wondered about the type of bidders we are seeking.  McManus indicated that the City is looking at a design/build format, but need another subcommittee meeting to discuss options.  The project would have to go through the bid process, but has flexibility due to the amount of contributing donations.  Those donating may want to select a specific architect, or some other agreement tied to their contribution.  Taylor questioned if the approve City Council resolution gives the City Manager authority to select a design/build company.  McManus indicated that was the idea.  Taylor wondered if the municipality would give preferential treatment to local bidders.  McManus indicated that we need to proceed in the direction where we get the best product for our money.  Pollack followed-up by personally thanking Bergstein for seeking and obtaining donations.  Commissioners unanimously agreed.  Stuart followed-up by indicating that funding is being scheduled for having work done next year.  Taylor wondered if work would start in the spring.  Stuart indicated that it would be nice.  McManus indicated that next year could be possible.   

2.      Land Release – McManus reported that an agreement has still not been finalized but is very close, and the City Attorney’s Office is ironing out the final details.  McManus followed-up by stating that the agreement should be completed within a few weeks and the commission may need a special or closed meeting to discuss.

3.      Construction Projects Update –Maki presented a current construction update.  Drainage and grading work completed as of the last meeting.  Tree trimming is nearly complete for all runway approaches, and the project is nearing final clean-up stages.  Once tree trimming is completed, the new PAPI equipment can be placed in operation.  The Runway 06 approach needs some minor trimming by City DPS in the City Nursery.  The Runway 24 approach needs one tree cut down on the Johnston property east of Eastman Avenue.  The Runway 36 approach needs some trimming of City outlawn trees by City DPS in the Wackerly Street right-of-way.  Along with final clean-up, a culvert needs to be placed in the northwest portion of the airport to maintain drainage and provide a crossing for maintenance equipment.    




  1. Hangar Sale – McManus reported that he was approached by written request to open a business on airport grounds for airplane maintenance, flight schools, etc.  The requestor was wondering if the City was interested in selling the hangar that was donated by Dean Johnston.  McManus added that the goal is to have a commercial sale and the hangar was appraised by the City’s appraiser.  The current rate for the building and land is about $4000 per year.  The commercial rate is about $5,000 per year for the building and land.  The sale relates to the building and does not include the land, which is leased.  Bergstein wondered about the process of soliciting inquiries.  Smith wondered if this was a direct competition with Steve Bile’s business.  McManus indicated it does and that the City rules do not limit the number of FBO’s.  Lind questioned the actions as the existing lease with Mr. Bile has been given a 30-day notice without having a commitment for the hangar.  McManus indicated that he had not met with Mr. Bile to finalize and set a written 30-day notice on the lease.  Lind wondered whether the commercial property can be rented again as private.  McManus indicated that it would not be.  Some areas are set for commercial and have been rented private.  The contract is set for commercial business and the rules are attached with the packets that were mailed to the bidders. 




1.      Deer Harvesting – Pollack requested status on deer harvesting.  McManus indicated he received a report that 3 deer have been taken out and the program is continuing.

2.      McManus indicated that the next meeting in December will be held at City Hall and this is the last meeting before going to televised meetings.  The December meeting will be at 5:00 p.m. with MCTV to give a review of procedures at 5:30 p.m.  Beginning next year the meetings will be quarterly on the first Wednesday of February, May, September, and November at 5:30 p.m. 


It was moved by Lind and supported by Smith to adjourn at 5:50 p.m.

Approved (5/0).