Agenda

Cable Access Advisory Commission

 

October 30, 2006

7:00 PM

City Hall, Council Chambers

 

 

Contact MCTV staff at 837-3474 if you can’t attend the

 meeting.  Please arrive by 6:50pm.  Meeting will be

cablecast “LIVE” on MGTV5.

 

 

 

Agenda topics

 

Action Items in Bold

 

I.     Call To Order/Roll Call

II.    Welcome New Member

III.  Approval-September 13, 2006 Minutes

IV.  Public Hearing-

       Ordinance & Rules Changes

 

 

V.   Public Comments

 

 

VI.  Old Business

1.      CAAC Goals, 2006-07

2.      CAAC Annual Report, 2005-06

3.      Friends of MCTV Update

4.      Legislation Update

 

 

VII.  Announcements

         1. Reception for Brandi Pfohl,

             Wednesday, November 1, 4-5:30pm

VIII. Adjournment

         Next meeting-November 8, 7:00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CABLE ACCESS ADVISORY COMMISSION

SEPTEMBER 13, 2006

 

PRESENT:  Ernie Bedford, Don Deibert; Bob Granstra, Roy Green, Linda Malekadeli

 

ALSO PRESENT:  Melissa Barnard – Library Director

 

I.                     CALL To Order

By Beacom at 7pm

 

II.                   WELCOME New Member

Beacom reported there is a change in the representative for the Midland Public Schools.  Norm Neher will be replacing Jim Huber and Neher should be at the next meeting.  Beacom introduced Ernie Bedford, a new citizen-at-large member.

 

III.                  ELECTION Of Chair

1.       Chair

Beacom opened the floor for nominations.  Deibert nominated Malekadeli.  Green seconded.  No other nominations.  Beacom called for vote.  Motion to make Malekadeli chair passed unanimously.  Malekadeli will serve as chair.

 

2.       Vice-Chair

Malekadeli called for nominations of Vice-Chair.  Deibert nominated Granstra.  Green seconded.  No other nominations.  Deibert moved to close nominations.  Bedford seconded.   Malekadeli called for vote.  Motion passed unanimously.  Granstra will serve as Vice-Chair.

 

IV.                APPROVAL - of May 10, 2006 Minutes

Minutes approved as submitted

 

V.                  PUBLIC Comments

None

 

VI.                OLD Business

1.       Cable Communications Fund

Beacom presented an update on the status of the Cable Communications Fund. City Council approved the one-time payment of the $106,100 this fiscal year.  For the fiscal year 2007-08, MCTV will be looking at the same deficit issue. MCTV will also have to consider the impact of the pending legislation that could cause more of a reduction in revenue if it is passed. 

 

2.       Commission Vacancy

Beacom stated that the position for a Media Professional is still vacant. City Council may consider another citizen at large or MCTV volunteer to fill the position.

 

VII.               NEW Business

1.       Annual Report, 2005-06

Beacom reviewed the annual report to be submitted to City Council (agenda packet).  Green moved to accept the annual report as submitted.  Deibert seconded.  Motion passed unanimously.

 

2.       CAAC Goals, 2006-07

Beacom presented the proposed goals to the commission (agenda packet).  Deibert emphasized the importance of the third goal, which is to increase awareness among the public and the access users about the challenges facing MCTV. Bedford moved to accept the goals as presented.  Deibert seconded.  Motion passed unanimously.

 

 

3.       Friends of MCTV

Beacom reviewed the purpose of the Friends of MCTV.  Meetings were held in June, July and August, and meetings are planned for September, October and November. 

 

Deibert stated that the initial goal of the Friends was to obtain a 501c3. Denise Spencer from the Midland Area Community Foundation had indicated another option is to set-up a fund with the Foundation, using their 501c3 status that means fund raising could start right away.  Deibert stated that the paperwork for the setting up the 501c3 could be started at the same time as the agreement is made with the Community Foundation. The documents would need to be formalized and $5,000 is required to open the fund with the Foundation. The goal is also to raise another $1,000 for fundraising costs.

 

Beacom stated that the Foundation has approved the agreement with the Friends of MCTV but the Friends still need to come up with the $5000.  Malekadeli stated $2,250 has been raised so far.  Letters have been sent to large organizations that use MCTV to raise the start-up money. The Friends will begin planning fundraising events. Honors Night will be the first event. 

 

Beacom said Deibert has been handling the legal aspects while Malekadeli has headed up the fundraising committee. The Membership/Public Relations Committee has been working on how to price the membership fee, determining the benefits of being a member, and how to promote access television in Midland. 

 

Green asked what happens if someone wants to make a contribution before the $5,000 is raised, is there still a tax benefit if done before December 31st?  Deibert said the checks would be held until the $5,000 is raised and the fund is set-up. Beacom said the fundraising letter asks that the checks be made out to the Midland Area Community Foundation.

 

4.       Ordinance & Rules Changes

Beacom reviewed the proposed changes to MCTV Fees Ordinance and the Rules and Procedures that includes the addition of an access user annual fee and a revision in the video duplication fees and policies. A special hearing tentatively set for October 11 will be needed to get public input on the proposed changes.

 

Discussion followed on pros and cons of assessing the access user fee and raising costs for training and assessing access user fee on the occasional message board user.

 

Deibert moved to raise initial training fees from $10 – $20.  Green seconded.  Motion passed unanimously. 

 

Deibert moved that the annual user fees not apply to the persons who take the initial training that calendar year.  Granstra seconded.  Motion failed 3-2.  

 

            Yeas – Deibert, Granstra

 

            Nays – Bedford, Green, Malekadeli

 

            Motion failed.

 

Beacom stated an alternate public hearing date needs to be set if October 11 does not work.  Thursday, October 19th is available.  Beacom read the resolution.  Granstra motioned to accept resolution.  Bedford seconded.  Motion passed unanimously. Public hearing will be held on Thursday, October 19th.

 

(NOTE: Hearing now changed to Monday, October 30th because of conflicts for the commission with the October 19th date)

 

 

5.       Meeting Dates, 2007

Beacom presented meeting dates for quarterly meetings for 2007.  Deibert moved to accept meeting dates as submitted.  Green seconded.  Motion passed unanimously.

 

 

VIII.             ANNOUNCEMENTS

Beacom updated commission on the legislation.  On the federal level, the House passed the COPE Bill last spring. The Senate is now working on the Stevens bill.  House version is more favorable to access.  On the state level, the House version (HB6456) is worse than the federal legislation. Franchise fees could be reduced by 30%.  Deibert asked whether these bills allow cable providers to provide phone service.  Beacom stated that they already could. 

 

Beacom announced that a couple of staff members have been out of the office battling illnesses.

 

The next ACM conference is in Lansing, November 16-18th, which will include the Philo Awards on Friday night. 

 

           

IX.                 ADJOURNMENT – Next meeting is the special meeting on October 19, 2006.  The next regular meeting is November 8th.  Granstra moved to adjourn meeting.  Green seconded.  Meeting adjourned 8:33pm.

 

 

 

Respectfully Submitted,

 

Brandi Pfohl

Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cable Access Advisory Commission

Goals for 2006-07

 

 

1.  Review proposed changes to MCTV Ordinances and Rules, hold public hearings, and make recommendations to City Council.

 

1.      Review Cable Communications Fund Budget Response Plan for 2007-08 and make recommendations to City Council

 

2.      Increase awareness among access users and the public about the challenges and opportunities facing MCTV

 

3.      Hold a joint meeting with City Council to discuss Budget Response Plan and Friends of MCTV organization

 

4.      Participate in MCTV’s “Honors Night 2006.”

                       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

October 18, 2006

 

 

Cable Access Advisory Commission

City of Midland

 

 

Dear Commissioners,

 

To review, in May 2006, City Council approved a $106,100 General Fund subsidy for the Cable Communications Fund budget. This action kept MCTV’s services and staff whole for the 2006-07 fiscal year. Major cuts in staff and services had been proposed because a deficit in the fund is projected in the current five-year plan.

 

City Council instructed City staff, the Cable Access Advisory Commission and supporters of Midland Community Television to study options to help alleviate the projected deficit.  Three options discussed at the Commission level during the budget process were user fee, revisions to the fees now charged for video duplications, and more fees for training.

 

User Fees

The City has never charged a user fee for the use of MCTV’s facilities and equipment.

An annual fee of $25 per individual is now proposed by City staff.  If collected from the current list of access users involved in video production and from individuals and organizations who submit messages to the community message board channel, the projected revenue would be $2,500-$3,000 annually. 

 

Duplication Fees

MCTV currently charges a video duplication fee of $10 per 30 minutes of content. However, the MCTV Rules and Procedures allow producers to receive one free copy of a program. City staff proposes a revision in the duplication fee and the end of the free copy program.

 

The proposed fee is $10 per 60 minutes of content with a maximum fee of $30 for programs over two hours in length. The goal of this revision is to generate more requests for copies of popular programs including high school sports and concerts. Current fees are often over $40 for those programs that discourages the public from buying copies.

 

The proposed elimination of the free copy program would eliminate staff time used to make these copies. Almost half of the requests processed by staff are for the free copies.

 

The goal of these revisions is to raise more revenue from duplications. Total revenue generated in 2005-06 from video duplications was $2,800. In fiscal year 2004-05, the total was $900. In 2003-04, the total was $1,300.

 

 

 

 

 

 

 

 

 

Training Fees

MCTV currently charges a fee of $10 for the beginning access user training. At your September meeting, the Commission voted to recommend raising that fee to $20.  No fees are charged for advanced training. Staff is proposing a fee of $10 per each advanced training course.

Potential additional revenue is $250-$300 annually.

 

For the past five summers, MCTV has offered a four-day video camp for children, ages 12-17. The fee charged in July 2006 was $40. Staff proposes a fee of $50 for the video camp. Class size is limited to 12. Projected revenue for each camp is $600.

 

Ordinance and Rules Revisions

The proposed revisions in the MCTV Fees Ordinance and the MCTV Rules and Procedures are included in this document. New language is shown in italics, while proposed deleted language is shown in strikethrough font.

 

Commission Action

No action is needed at the October 30th meeting.  Instead, a resolution will be prepared for the Commission’s November 8 meeting. The Commission may then act on the proposed changes based on input received at the public hearing.

 

 

 

Respectfully submitted,

 

 

 

Ron Beacom

MCTV Network

City of Midland

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CITY OF MIDLAND CODE OF ORDINANCES

ARTICLE VII. MIDLAND COMMUNITY TELEVISION (MCTV) FINES, FEES AND OTHER CHARGES*

 

Sec. 21-120. MCTV fines.

 

            The fines for MCTV services are as follows:

 

            (1)        Late equipment returns:

 

                        a.         Late return of equipment, five dollars ($5.00) per day, starting after the first hour late.

 

 

Sec. 21-121. Use fees.

 

            The use fees for MCTV services are as follows:

 

 

(1)  Annual access user fee                                           $25.00

           

(2)     Training fees:

 

            a.     Access user training course (initial)        $20.00

            b.     Access user training course (advanced)   10.00

                        c,     Video camp                                              50.00

 

            (3)        Videotape duplication fees:

 

                        a.     0-60 30 minutes of content                         10.00

            b.    61-120 minutes of content                        20.00

             c.   Over 120 minutes of content                     30.00

 

            (3)        Videotape duplication processing fee:

 

                        a.         Processing fee . . . . 5.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MCTV Rules and Procedures

Use of MCTV Equipment

 

2.1       MCTV facilities and equipment are available for use by residents of the City or County of Midland.  A resident of the city or county shall be determined to be a “qualified access user” and provided with the privilege of utilizing certain MCTV equipment provided that person has:

 

a.      Paid the user fee established in Article VII, Chapter 21 of the City of Midland

Code of Ordinances.  

b.      Taken the training course provided by MCTV as specified in paragraph 1.1; or

c.       Demonstrated production capability and competence in using the production equipment to the MCTV staff

d.      Completed the access user application from, which includes a statement of compliance with these rules.  Any violation of these rules may result in the qualified access user being temporarily or permanently restricted or prevented from the use of MCTV equipment facilities at the discretion of the MCTV Coordinator.

 

 

8.3       A qualified access user may purchase copies of his or her program on a video format purchased from MCTV. obtain one copy of his or her program for which there will be no duplication or processing fee.  MCTV will provide the qualified access user the copy on either a new videotape supplied by the qualified access user or on a videotape purchased from MCTV.  Additional copies will be made upon request at the rates established in Article VII, Chapter 21 of the City of Midland Code of Ordinances.

 

8.4       Members of the public may also purchase request copies of a program on a video format purchased from MCTV  videotape.  at the rates copying and processing fees established in Article VII, Chapter 21 of the City of Midland Code of Ordinances. will be charged.  New videotape(s) may be provided by the person submitting the request or a videotape may be purchased from MCTV.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ARTICLE II

MIDLAND COMMUNITY TELEVISION (MCTV)

ELECTRONIC BULLETIN BOARD RULES AND PROCEDURES

 

17.       Electronic Bulletin Board Messages.

 

Messages submitted for cablecasting may be submitted by any resident of the City or County of Midland, who has paid the user fee established in Article VII, Chapter 21 of the City of Midland Code of Ordinances.

Messages must meet the criteria of Section 15-132 of the City of Midland Code of Ordinances.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BELOW ARE RESPONSES WE RECEIVED REGARDING THE PROPOSED POLICY AND FEE CHANGES:

 

Ron,

 

I will not be able to attend the meeting but as a long-time user (Mothers of Twins and now Calvary Baptist Church, Midland), I would like to give my support to the idea of a $25 per year user fee.  I understand the critical need of monies needed and think this would be one way to raise some much needed cash.

 

Thank you for asking.

Kathye Hunt

 

Ron, I will be out of state on Oct. 30 - but want to respond to the fee ordinance. 

My church, St. Timothy Lutheran, is small and has a small budget.  We hold benefits for Open Door, Shelterhouse, etc, at least once - usually twice - a year, plus give-away rummage and other benevolence functions.  These are functions that address community needs, and donations are never kept in-house.

While I understand that you - and all organizations -  need funds to operate your community service, $25 would be beyond our budget.  I would personally pay a $5 or $10 fee from my pocket  when I submit an ad for St. Timothy,  but $25 is beyond my financial ability. 

I know our events would feel the effects of losing your advertising service.

Thank you for the opportunity to respond.

Nancy Rogers

Thanks for your e-mail. I want to be clear that the fee we are proposing is an annual fee not a per message fee.

 Ron Beacom

 

That's better - but those of us who use it for one message - twice a year - need to pay the same as those who have 8 or more daily announcements all year long?  Is something wrong with this picture?  No disrespect intended - but there are a couple of groups whose messages go on and on, one after the other, and it's hard to justify small groups paying the same.  When we have our next function - in the Spring - we'll have a decision to make, won't we?

 

Thanks for your reply.

 

Nancy Rogers

 

HI RON,

 

I AM 4-SQUARE IN FAVOR OF ALL OF THE CHARGES YOU ARE PROPOSING FOR MCTV USERS.   IT'S BEEN A PRIVELEDGE TO HAVE ACCESS TO MCTV EQUIPMENT, STUDIO & STAFF, AT NO CHARGE, IN THE PAST.  BUT, BECAUSE OF THE DEFICIT, IT MAKES PERFECT SENSE TO CHARGE THE MCTV USERS.

 

I'M ALSO IN FAVOR OF FUNDRAISING SO THAT ANYONE, WHO WATCHES THE LOCAL EVENTS BROADCAST ON CHANNEL 3, CAN DONATE TO HELP KEEP MCTV ON THE AIR.

 

KEEP UP THE GOOD WORK!!!

 

BILL LEE