REGULAR MEETING OF THE

MIDLAND CORRIDOR IMPROVEMENT AUTHORITY,

TO TAKE PLACE ON WEDNESDAY, APRIL 15, 2009, 3:00 P.M.

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   ROLL CALL

      MEMBERS PRESENT:   Gregory Adkins, Jerry Deming, David Ginis, Joe Kozuch, and Clinton Struthers

      MEMBERS ABSENT:          Clifford Miles and Jon Lynch

      STAFF PRESENT:          Keith Baker, Planning Director, Debbie Marquardt, Technical Secretary and Heidi Saidizand, Chamber of Commerce and no others

2.   APPROVAL OF MINUTES

The minutes of the March 18, 2009 meeting are not complete.  They will be presented at the next meeting.

3.   PUBLIC COMMENTS (unrelated to items on the agenda)

      None

4.   OLD BUSINESS

 

      The board gave an overview of the planning process for the strategic plan.  They were all present at the meeting in addition to Paul White and Lee Rouse who led the meeting to develop a mission statement and a vision statement.  They went through the exercise and talked about different things and where they see the organization going.  At the second meeting, they took back most of the information they accumulated and put it into a more concise plan.  The third meeting was held at the Chamber of Commerce office with Lee Rouse and they evaluated what was discussed and prepared a draft plan. 

 

      They went from the five year plan to a one year plan, which they felt was manageable for that period of time.  The other thing was to assign subcommittees, Economic Committee, Chair Greg Adkins, Organizational Committee, Chair Clint Struthers, and Marketing Committee, Chair Joe Kozuch.  The physical improvement committee has yet to be formed on.  They have to determine the exact name and get back to the committee.  They would like to open it up for discussion to approve where they are at now.

 

      They all have met in their committees and it is a living document and things will change over time. 

 

      It was moved by Joe Kozuch and seconded by Clint Struthers to accept the strategic plan as presented.  Motion passed unanimously.

 

5.   NEW BUSINESS (unrelated to items on the agenda)

      None

 

 

6.   COMMUNICATIONS

      a.  Committee Reports

 

Greg Adkins based their first meeting on the team charter.  They are the newly named Economic Committee.  He wanted to thank Jon Lynch for taking the time to outline some ideas.  Greg is chairing the committee along with Jon Lynch and Cliff Miles.  They will need volunteer members.  In order to get a volunteer they will be out looking for volunteer help and set some guidelines.  It has to be an individual that is recommended to the board by the committee.  The committee will be able to propose funding alternatives, pursue the implementation of the goals and recommend the annual budget for this board and any associated adjustments to it.  The board will have to approve members.  They will have to have board approval for any budget.  They have not set any meeting dates and it will probably be set a week before the next board meeting.  They will have a monthly meeting.

 

Clinton Struthers with the Organizational Committee.  They first worked on the team charter.  None of the folks on the committee had a great deal of experience with this.  It might be helpful to view existing documents possibly from the DDA to better understand and accomplish the development of that.  There is a charter template that was begun.  The will be known as the Organizational Committee.  The members of the group are Jerry Deming, Dave Ginis, Clint Struthers, and Heidi SaidiZand and they do not have any volunteers.  Their objective is to be accountable and report on their progress to the board directors.  The role of this group is to develop the outline or framework for the implementation of the progress for the group.  They do have the ability to recommend members, develop and maintain the annual report and provide liaison to external organizations.  They cannot appoint their own members and their mission is to provide organization and support to the Corridor Improvement Authority board.  Their initial conversations were around the team charter to be sure that was developed properly.  Their agenda is to complete the team charter and move forward.

 

Marketing Committee by Joe Kozuch.  They did meet on March 26th.  They started working on the charter and identified early on existing events they have already underway including flower planting, sidewalk sales, B & E tours, Santa parade and the holiday window decoration all of which they would like to expanded to the entire corridor.  They need to work with the Corridor Improvement Authority to identify other potential members for their team.  They are looking at doing an electronic version of a newsletter due to the cost.  The next meeting dates are to be determined.  They will meet monthly prior to the board meeting to come back with a report.

 

Greg Adkins stated that Keith Baker was also at the strategic planning session and was a great deal of help

7.   REPORT OF THE CHAIRPERSON

The Circle Business Association is working with the city to put a holiday tree in the Ashman Circle area.  They have had preliminary meetings with Stephanie Szostak and Karen Murphy and looked at the site that they are proposing and there are more positives than negatives.  They would like a focal point to decorate for the different holidays by planting a permanent tree.


 

 

8.   REPORT OF THE STAFF

Keith Baker stated that they are waiting for confirmation by the Michigan Municipal League and they are moving forward to schedule a date and an agenda in Lansing.  The board expressed some interest a few months ago relative to snow removal issues.  What it might cost for a private contractor or the city to remove the snow.  A memo will be distributed.

 

9.   ADJOURNMENT

      As there was no further business, the meeting adjourned at 3:20 p.m.

Respectfully submitted,

 

Keith Baker, AICP

Director of Planning & Community Development

Secretary

 

MINUTES ARE NOT FINAL UNTIL APPROVED

BY THE CORRIDOR IMPROVEMENT AUTHORITY