REGULAR MEETING OF THE

MIDLAND CENTER CITY AUTHORITY,

TO TAKE PLACE ON WEDNESDAY, MAY 20, 2009, 3:00 P.M.

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   ROLL CALL

      MEMBERS PRESENT:   Gregory Adkins, Jerry Deming, David Ginis, Jon Lynch, Clifford Miles and Clinton Struthers.  Joe Kozuch arrived at 3:12.

      MEMBERS ABSENT:          None

      STAFF PRESENT:          Keith Baker, Planning Director, Cheri King, Community Development Specialist and Heidi SaidiZand, Chamber of Commerce and one other.

2.   APPROVAL OF MINUTES

It was moved by Adkins and supported by Deming to approve the minutes of the March 18, 2009 and April 15, 2009 meetings as presented.  Motion was unanimously approved.

3.   PUBLIC COMMENTS (unrelated to items on the agenda)

      None

4.   OLD BUSINESS

 

      a.   Update on strategic planning process

 

            Reviewed proposed amendments to the board’s strategic plan.  One line was added to the Organizational Development Committee.  Mr. Struthers stated this committee is sort of an oversight committee.

 

            Motion by Lynch, seconded by Struthers, to approve the amended Center City Authority Strategic Plan.  Motion passed unanimously.

 

      b.   Update on Corridor Improvement Authorities networking event

 

            Heidi reported that the Michigan Municipal League is still working on putting together some speakers.  This event will probably occur some time in August.  The location will probably be Lansing.

 

5.   NEW BUSINESS (unrelated to items on the agenda)

      a.   Approval of Center City Authority Volunteer Application Form

 

            The Volunteer Application Form will be placed on the website so people can complete it once it is approved.  It will also be included in next month’s newsletter.  It is a one page application so it can be easily completed.  The process would be that an applicant would complete the application form and submit it to Heidi.  Heidi would submit the Volunteer Application Form to the committees and the committees would make a recommendation to the board.  Motion by Struthers, supported by Adkins to approve the Volunteer Application form.  Motion passed unanimously.

6.   COMMUNICATIONS

      a.   Economic subcommittee activity report/Team Charter adoption – Adkins

 

            Mr. Adkins showed an outline of the committee‘s charge.  The name of the committee will be the Economic Sustainability subcommittee of the Center City Authority.  The rules and responsibilities of the committee members are to define the goals, make sure their activities are consistent with their plan, and reporting back to the board.  Mr. Baker will provide technical support and provide information to the committee.  The committee is sponsored by the Center City Authority board.  This committee will conduct meetings as needed and be responsible for scheduling those meetings.  They would also prepare a budget for Board approval, create and maintain communications, and solicit and approve volunteer members.  Their goals are the strengthening and expansion of the economic base of the center city.  They set a goal of having a budget prepared by July 1, 2010 for that fiscal year that will be approved by the board.  That is a pretty aggressive goal.  They will need funding requests from the other committees in order to prepare this budget.  They would like to have input for the budget from the other committees by October or November so they can develop a plan for funding and to get the budget in place. 

 

            Mr. Miles stated that some of the funding sources may take three to four months to put in place.  Mr. Lynch stated that once the budget is developed, the funding mechanisms must be approved by the businesses in the district.  As there is no funding at the present time, there would be funding available until the next tax cycle where the income would begin to be realized. 

 

      b.   Organizational Development subcommittee activity report/Team Charter adoption – Struthers

 

            Mr. Struthers reported that the Organization Team Charter includes Mr. Deming, Mr. Ginis and Mr. Struthers.  They currently do not have any volunteers.  The committee size should not exceed seven individuals.  Their responsibility is to be accountable for setting goals.  Volunteers should represent the business corridor.  The team’s authority would be to conduct committee meetings as needed, and to prepare a budget for the board’s approval.  This group would provide oversight in some of the communications regarding newsletters, the website, and to the members of the district.  They will also be able to solicit and recommend volunteer members to the Board for approval.  An annual report will be provided as there needs to be something to show members and interested parties of the district what has been accomplished. 

 

      c.   Marketing subcommittee activity report/Team Charter adoption – Kozuch

 

            Current members are Greg Adkins, Joe Kozuch, David Ginis, and Heidi SaidiZand.  Maximum number of committee members will be 11 as they feel they need additional people to complete the activities of this committee.  Volunteers are to represent business’ and property owners’ interests.  They will solicit and recommend committee members to the board.  They will collect information from center city businesses; make reports on activities of the center city corridor businesses.  They will plan special events to attract customers and increase sales, and plan a calendar of existing events.  They will do formal welcome and promotion of new businesses to the district and begin creating a membership program.  Their long term goal is to increase sales and sponsor events. 

 

Upon completion of discussion of each committee update and team charter, motion by Adkins seconded by Struthers, to adopt the committee charters as proposed.  Motion passed unanimously.

           

7.   REPORT OF THE CHAIRPERSON

      a.   Holiday tree installation – A holiday tree will be placed on the Circle near the Speedway gas station, where holiday decorations have been placed in the past.  They would also like to do something to commemorate other holidays at this location.

 

      b.   Sidewalk Sale Event – Sidewalk sales will be held on August 4, 5, and 6th.  This event will be publicized in the newsletter to all business owners.  Mr. Kozuch stated that, until there is a budget, they have no funding for advertising.  Mr. Struthers stated he would volunteer to write an article and provide it to the Midland Daily News. 

 

      c.   Other announcements

 

            1.         Look for Center City Bulletin Newsletter

 

            2.         Visit Center City page (www.macc.org) for up to date information

 

                        Mr. Ginis suggested the business owners look at the web page and make sure everything is up to date and accurate.  The Board can be the leaders in ensuring the information contained there is current.  Mr. Lynch stated the city is able to provide information relating to infrastructure improvements within the district so they will be aware of them and any effect they might have on certain businesses.  He will see that this occurs. 

 

8.   REPORT OF THE STAFF

Mr. Baker stated there is a road project pending within the district this summer.  The city will be milling and re-paving sections of South Saginaw Road.  There will be work done in the Circle area, and then from Eastlawn Drive to Patrick Road during the month of August.  Mr. Lynch reported that there will be major construction occurring to the south of the business district during the summer.  Mr. Baker will make the city’s Engineering Department aware of the sidewalk sales scheduled for August 4th through 6th.

 

9.   ADJOURNMENT

      As there was no further business, the meeting adjourned at 3:50 p.m.

Respectfully submitted,

 

Keith Baker, AICP

Director of Planning & Community Development

Secretary

 

MINUTES ARE NOT FINAL UNTIL APPROVED

BY THE CORRIDOR IMPROVEMENT AUTHORITY