MEMBERS PRESENT:   Gregory Adkins, Jerry Deming, David Ginis, Joe Kozuch, Clifford Miles and Clinton Struthers

      MEMBERS ABSENT:          Jon Lynch

      STAFF PRESENT:          Keith Baker, Director of Planning & Community Development, Cheri King, Community Development Specialist, Cindy Winland, Contract Planner and Jason Geer, Chamber of Commerce and one other.



It was moved by Miles and supported by Kozuch to approve the minutes of the December 16, 2009 meeting.  Motion was unanimously approved.


3.   PUBLIC COMMENTS (unrelated to items on the agenda)






5.   NEW BUSINESS (unrelated to items on the agenda)

      Draft CCA Development & TIF Plan


a.    Project update


Ms. Winland presented the objectives of the Development Plan.  They include review of the Development Plan and timeline for completion, and project identification meeting for use with public input sessions.  Public input has been postponed until February to give the committee time to get ready for this phase.  At this point we are in the prioritization phase.  Most of the elements of the Development Plan are required by statute.  Ms. Winland showed a map of the Center City Corridor.  Several studies have been done over the years of particular areas of the corridor.  In 1991, a study was done from the Circle to Dartmouth.  In 2002 a Circle Enhancement Study was done.  In 2004, a Circle Roundabout Feasibility Study was done.  In 2005, the Circle Zoning District was established.  In 2006 the city conducted Project for Public Spaces Workshops.  In 2009, the City Center Initiative was formed.


The projects fell into three categories including function, aesthetics and marketing. 


Function includes:

·         Circulation

o   Reestablish roundabout

o   Change one way pairs on Ashman and Rodd

o   Limit access with boulevard on Saginaw Road

·         Parking

o   Combine parking.  Use identification signs, shared parking agreements

o   Restripe

o   Landscape


A rendering was shown from 2005 by DLZ regarding the creation of a roundabout and the conversion of Ashman and Rodd Streets to two-way traffic.  Ms. Winland showed examples of the median and the boulevard concepts.


Some of the other Function aspects were:

·         Walkability/Universal Access

o   Narrow street pavement, don’t design for speed

o   Designate cross walks

o   Accommodate bike traffic

·         Mixed Use

o   Promote upper level residential dwellings


      Aesthetics includes:

·         Signage

o   Coordinate signs and trees

o   Remove ground signs and trees.  Use wall signs

o   Add awnings with signage

·         Landscaping

o   Coordinate signs with trees

o   Remove trees and ground signs.  Use boulevard trees

o   Landscape open/public areas

o   Add street furniture/public art

·         Lighting

o   Use pedestrian scale lighting

o   Create consistent lighting

·         Power lines

o   Bury or move to rear of lot

·         Dumpsters

o   Remove to rear and screen

·         Façade

o   Update facades

o   Create consistency in appearance

o   Improve rear entrances

·         Saginaw Road

o   Coordinated streetscape project


      Marketing includes:

·         Promotional Activities

·         Joint Advertising

·         Manage retail mix

·         Common business hours

·         Design and maintenance guidelines

·         Create Landmark at Circle

      At this stage, the Center City Authority is ready to move ahead with public in put including an open house or meeting in a box model.  The meeting in a box model could utilize the business community in the corridor area and input from the general public.


Mr. Struthers stated at this point they need to take this presentation to the business owners and get their feedback.  If they go back to the businesses or the general public, it is important that they show that they have made some progress based upon current input.  He would like to see Ms. Winland’s presentation showing things that have been identified and some solutions to those issues.  Mr. Ginis agreed with Mr. Struthers.  Input from both the public and the business owners is important to include in the entire process. 


Mr. Miles stated that you can’t talk about street lighting until you decide if you are going to have a boulevard down the middle of the street.  You need to take these issues in stages.  The Johnson, Johnson & Roy study was from the circle to Dartmouth.  The Hamilton Anderson study was specifically the circle area.  Mr. Deming thinks this presentation needs to go to the public and the business owners in the Center City Authority.  It has never been presented to them in this manner before. 


Mr. Ginis stated that Ms. Winland’s presentation should be taken to the business owners and compile comments into the development plan.  Mr. Adkins would like to make the CCA Board recommendations and then take the development plan to the business owners.  Mr. Ginis asked about when the Meetings in a Box were done for prior studies, what type of background was provided at those meetings?  Mr. Struthers stated that the Board has to show progress, saying “these are the projects as we understand them, and these are the solutions to those problems.”  They can then define the input and get feedback on particular proposals.  People must be made to know that these are not final renderings.  What is being presented by the Board is only how they think it should be, and that it is only one option. 


Mr. Ginis stated that, since they are Board members, there has to be some type of explanation of what the past studies have shown.  There are people who are new to the area and people who have opened new businesses in the area.  One or two open houses would provide opportunity not only for business owners, but also the general public, church groups, or other small groups to review this presentation and to offer their input. 


Mr. Miles asked if there should be some financial numbers added to these presentations.  If you have a variety of plans, they should be labeled with the cost for those plans.  Ms. Winland said that you can go in circles about the numbers.  Some of them can be financed by bonds, and some have to be financed outright.  Mr. Baker stated he would hesitate to put a number on it at this point.  First the concepts should be presented and then numbers could be added to the final proposal. 


      Keith Baker stated he has summarized some of the suggestions:

1.    Complete different forms of public input

2.    Streetscape illustrations

3.    Traffic circulation

4.    Community-wide illustration of the boulevard and the one-way pairs


Mr. Ginnis thinks that, without some form of questionnaire, people will just leave after the presentation.  It is important for them to have some discussion questions that they can answer specific questions to the specific sections of the presentation.  Mr. Baker and Ms. Winland will bring these discussion questions to the Board at their next meeting.




            a.         Economic Sustainability committee status report – Adkins


            Mr. Adkins stated they don’t have a report right now.  At the next Board meeting their primary focus will be on timelines and when they will need written requests for grants or proposals.  They have not had a lot of updates on proposals to come up with firm numbers.


            b.         Organizational Development committee status report – Struthers


            Mr. Struthers has distributed a report from this committee.  They would like to ask every Board member to review the document and provide some individual feedback.  They would like to be able to introduce the Board members to the business owners.  Mr. Ginis stated that, if there is something that has been overlooked for the block captains, please let one of the committee members know.  Mr. Deming stated they discussed taking out some of the personal information and would like feedback from the Board as to the relevance of this information.  This was targeted to be a tool for the block captains to use when they make contact with businesses.


            c.         Marketing committee status report – Kozuch


            This committee met yesterday and will be meeting the second and fourth Fridays of the month.  They talked about renumbering some of the sections.  They identified four sections that they need leaders for at this time.  They are looking at going with a quarterly newsletter and a monthly update or a quick overview of what is going on in the corridor.  The talked about a Center City Business Association or a Center City event with Palio Joe, that a number of businesses would participate in. 




      There are some new businesses to report.  The Habitat for Humanity Restore is located in the building next to Mc Donald’s.  Chatham’s Cigar is located in the White Ridge shopping center where Roth Cleaners is.  There is another new business, LaZeez’s, which is an international market and deli.


      The A&W Restaurant has been approved for the back of the K-Mart Plaza.  One business, HangUps, has left the district and moved to the corner of Jefferson and Wackerly.



Mr. Baker reported that there will be a four-member team from Northwood that will be working on a project over the next couple of months.  They would like to use Monday, January 25, 2010 as the kick-off meeting.  Keith would also like to have Board representation at these meetings.  If Monday afternoons are better for the Board, please let Mr. Baker know.  If there will be four members of the Board there, please let Mr. Baker know as this qualifies as a public meeting and will have to be posted as such.  The meetings will be here at City Hall in a conference room. 




      As there was no further business, the meeting adjourned at 4:31 p.m.

Respectfully submitted,



Keith Baker, AICP

Director of Planning & Community Development