WEDNESDAY, FEBRUARY 27, 2013, 3:00 P.M.





  I.  Roll Call


PRESENT:   Bob Burgess, Bill Garchow, Rick Loose, Sharon Mortensen and Steve Rapanos


ABSENT:    None


STAFF:        Brad Kaye, Director of Planning and Community Development, Jeff Burdick, Community Development Planner



II.  Approval of Minutes

a.)    Regular Meeting – December 3, 2012

Motion by Sharon Mortensen, seconded by Steve Rapanos, to approve the minutes of the Regular Meeting of December 3, 2012, as presented.  Motion passed unanimously.


b.)   Special Meeting – February 4, 2013

Motion by Steve Rapanos, seconded by Sharon Mortensen, to approve the minutes of the Special Meeting of February 4, 2013, as presented.  Motion passed unanimously. 


III. Public Comments



IV. New Business

a.)    Review of CDBG sub-recipient funding applications for the 2013-2014 fiscal year

Jeff Burdick advised the Housing Commission on how the revenue amounts in the 2013-2014 CDBG budget were calculated. Discussion ensued regarding the merits of each funding proposal and how to best tackle the task of choosing which agencies would receive funding and by what amount.  Commissioner Burgess presented a draft budget that he put together prior to the meeting to start the discussion.


The Commission decided to first determine the funding amounts for the Planning/Administration, Housing Rehabilitation, Affordable Housing and Contingency categories.  The Planning/Administration and Contingency categories were recommended to be funded at the same level as the 2012-2013 approved CDBG budget.  The Housing Rehabilitation and Affordable Housing categories were recommended for lower levels of funding than last year as some of the activities within these two categories have been overfunded during the past few years.   


A budget was then determined for the Public Service category requests.  During the Public Services category review, questions arose concerning the funding level of Legal Services of Eastern Michigan (LSEM).  The Commission expressed dissatisfaction with the quality of work produced by LSEM and questioned whether this agency should be funded this year.  It was determined that LSEM should be funding at a lower level for the 2013-2014 CDBG year and that the agency should be informed of the Commission’s dissatisfaction with its work.

The Commission decided not to fund certain Public Service requests due to replication of services in the community, questions concerning the sustainability of certain agencies, and limited funding available due to the 15% cap on Public Service funding.  Among the Public Services requests, full funding was recommended for Community Mental Health Dial-a-Ride tickets, Educational and Training Connection, Reece Endeavor Dial-a-Ride Tickets, and Safe Haven Dial-a-Ride tickets.  Partial funding was recommended for Habitat for Humanity, Legal Services of Eastern Michigan, the Legacy Center for Community Success, and the West Midland Family Center.  Burdick stated that he would contact the West Midland Family Center to determine if partial funding of their request would render the project undoable. 


The Commission next reviewed the requests for Public Facilities Improvements.  Burdick informed the Commission of a discussion he had with a HUD Department of Labor Relations representative regarding the use of volunteers to exempt the Midland County Education Service Agency (MCESA) from Davis Bacon regulations.  He stated that HUD does not look favorably upon the volunteer exemption to David Bacon and that the process of obtaining HUD approval for this exemption is cumbersome.  The Commission decided that the MCESA project is needed and that is should be funded in full if this exemption is granted by HUD.  Burdick stated that he would contact HUD to determine the likelihood of this exemption being granted.  The Commission decided not to fund certain Public Facilities Improvements requests due to Davis Bacon’s impact on the cost effectiveness of these requests and questions concerning the sustainability of certain agencies.  Among the Public Facilities Improvements requests, full funding was recommended for MCESA, Open Door, Shelterhouse, the two proposals of Washington Woods, and Windover High School.  Partial funding was recommended for Safe and Sound Child Advocacy.  Burdick stated that he would contact Safe and Sound Child Advocacy to determine if partial funding of their request would deem the project undoable.


Under the Architectural Barrier Removal category, the Commission recommended full funding of the Midland Area Homes – Ramps, and Washington Woods – Tub cut-outs projects and partial funding of the Cleveland Manor elevator project.     


V.  Future Meeting Date

a)      March 4, 2013


VI. Adjournment

The meeting was adjourned at 4:39 p.m.


Respectfully submitted,


Jeffrey Burdick.jpg

Jeffrey Burdick, Community Development Planner