Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, January 19, 2005

City Hall Council Chambers


I. Roll Call Stein called the meeting to order at 7 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Eric Gardner (arrived at 7:03 p.m.), Ann Heard, Cherie Hutter, Judy Stein


ABSENT: Stu Bush, Fred Johnson


ALSO PRESENT: Virginia McKane, Assistant Director; Carol Souchock, Supervisor of Adult Services; Ron Suszek, Circulation Services Supervisor; Greg Wasserman, Midland Issues


II. Acceptance of Minutes


Minutes of the November 17, 2004 meeting were approved as submitted.


III. Additions or Changes to the Agenda


There were no additions or changes to the agenda.


IV. Public Comments


There were no public comments.


V. Director's Report


Barnard introduced two new supervisors at the library, Carol Souchock, Supervisor of Adult Services and Ron Suszek, Circulation Services Supervisor.


Barnard is hopeful that next month a complete statistical report will be available.


McKane reported on Cram Night at the Library that took place Sunday evening January 16. A total of 163 students came to the library to study. Food was served in the coffee bar area and each student was given a coupon for a free drink from the Cup and Chaucer. Heard said that it is great that staff is willing to do this. Heard also mentioned that Midland High School held a study night as well.


McKane gave an update on the Battle of the Books. A record number of teams have signed up for this year's Battle. The Friends of the Library co-sponsor this program.


Barnard reported that the Library will be co-sponsoring with the ARC of Midland author Jodee Blanco, who will by speaking about bullying in schools. The program will be held Thursday, February 10 at 7 p.m. in the Auditorium.


VI. Patron Compliments and Concerns


Barnard read and discussed each compliment and concern received in the last two months.


VII. Old Business


a. Board/Community Communications

After discussion, the Board decided to respond to frequently asked questions submitted by library users. The questions/answers will appear in the library newsletter and on the website. Stein will start with the topic of overdue notices. Heard will select a topic for May/June and Hutter will address the book drop question in July/August.


b. Teen Room Update

McKane announced that the library will be having the grand opening of the teen room Saturday, February 5 at 2 p.m. to recognize donors, the Friends of the Library and the Edwin and Helen Blake Memorial Foundation. The Bullock Creek jazz band will provide entertainment, and author and illustrator Mark Crilley will do a reading and drawings. Waldenbooks will also be on hand selling his books. Heard commented that students at Midland High School are thrilled with the teen room.


VIII. New Business


a. Attendance Policy

Barnard reminded the board of the City's attendance policy. There are no excused or unexcused absences. If a board member misses four consecutive meetings or 25 percent of the meetings in any fiscal year, the member's seat is vacated. The member may reapply to City Council.


b. 50th Building Anniversary Video

The board watched a video that was shown on MGTV during the month of December. There will be an open house with refreshments from 2-4 p.m. and 5-7 p.m. At 7 p.m., Daria Potts from the Alden B. Dow Archives will do a presentation. Barnard noted that staff developed the exhibit and the graphics staff designed the logo and brochure.


c. Board and Commissioners Training

Barnard announced that a workshop for boards and commissions that assistant city manager Jon Lynch put together will be held Saturday, March 12 from 9 a.m. to 1 p.m. The workshop will cover rules and procedures for boards and how to conduct meetings more effectively.


IX. Board Comments


Gardner asked if the coffee bar has reached its break-even point. Barnard replied that even though the coffee bar is not yet breaking even, Mike Shea of the Arnold Center is not at all discouraged. They are coming up with more ideas for marketing and are looking at hours of operation, as well as staff. There are regular patrons that come in two to three times per week.


Hutter shared with the board about being approached by a patron who had recently lost his sight. He was inquiring about services for people with visual disabilities. Hutter gave the patron Barnard's name and telephone number to discuss questions he may have.


X. Adjournment


The meeting of the Library Board adjourned at 8:15 p.m. The next meeting of the Library Board is scheduled for Wednesday, February 16, 2005 at 7 p.m. in Council Chambers at City Hall.