Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, February 16, 2005

City Hall Council Chambers


I. Roll Call Stein called the meeting to order at 7 p.m.

PRESENT: Melissa Barnard, Maxine Brink, Stu Bush, Eric Gardner, Ann Heard, Cherie Hutter, Judy Stein


ABSENT: Fred Johnson


ALSO PRESENT: Virginia McKane, Assistant Director; Greg Wasserman, Midland Issues


II. Acceptance of Minutes


Minutes of the January 19, 2005 meeting were approved as submitted.


III. Additions or Changes to the Agenda


There were no additions or changes to the agenda.


IV. Public Comments


There were no public comments.


V. Director's Report


Barnard brought to the board's attention the letter from a nonresident concerning the $75 annual nonresident fee for a library card, as well as Barnard's response that was included in the board packet.


Barnard reported that the statistics are all caught up now with the new system. The effect of moving to the Mideastern Michigan Library Cooperative is still evident in circulation totals for July, August, and September. November and January circulation statistics increased over last year. December was down due to the library being open more days in 2003 than in 2004.


Barnard reported that new public copiers have been installed in the library.


McKane reported that today was the first written battle of the Battle of the Books. Sixty-nine teams used five different schools to take the written tests.


VI. Patron Compliments and Concerns


Barnard read and discussed each compliment and concern received in the last month.


Because comments of a drive-up book drop are brought up frequently from patrons, the board discussed it in more depth. It was suggested to look into possibly hiring someone to look at the situation, determine whether or not it can be done long-term, or if it would be cost prohibitive.


VII. Old Business

a. Board/Community Communications

Stein has submitted her response to the question of overdue notices which will appear in the March/April issue of the library's newsletter as well as on the website. Heard will provide a response for the May/June issue and Hutter will do so for the July/August issue.


b. Teen Room Update

The grand opening of the teen room was Saturday, February 5. The Bullock Creek jazz band and author/illustrator Mark Crilley were featured.


c. Board and Commission Training

An updated agenda was distributed for the upcoming Board and Commission training being held Saturday, March 12.


VIII. a. Website Changes

Barnard explained the website changes involving both the library's website as well as the City's website. In order not to duplicate information, the Library Board links on the library's front page will now be directed to the City's Boards and Commissions information.


b. Community Roundtables

Barnard reported that 185 people participated in the City's roundtable discussions. Highlights of the report were shown. Barnard encouraged the board to review the report and consider commenting about suggestions people made about the library at a later date. The report is available on the City's website as well as in print form at the library.


c. Expiring Terms of Board Members

Terms are expiring June 30, 2005 for Eric Gardner and Judy Stein. Barnard said that members are welcome to request that their term be renewed for three more years. Board members have until the end of February to notify Barnard of their decision.


d. Board Annual Report Committee

The Library Board annual report committee was selected: Stu Bush, Ann Heard, Judy Stein.


e. Friends' Projects

With the Friends of the Library annual meeting coming up in March, Barnard shared with the board projects the Friends have been involved in. Projects include: Teen Room and Teen Room grand opening, Battle of the Books, Writers Conference, Matrix:Midland festival, Summer Reading Program, Touch-a-Truck, National Library Week, Chapter-a-Day Book Club.


The Friends are working on their budget for next year and will continue their support of library programs. New programs being funded next year include an annual teen author visit and a book giveaway to all children who go through first grade tours here at the library, approximately 1,000 students per year.


The Friends would like their members to volunteer as needed in the library activities that they are sponsoring, in addition to the used book sales.


IX. Board Comments


Gardner shared with the board that he received an email regarding author Jodee Blanco presentation at the library. The person was very impressed with the program that the library cosponsored. Barnard responded that we do like to be able to cooperate with organizations in town.


Stein requested that the Community Roundtables comments about the library be included on the March agenda for Board review and discussion.


X. Adjournment


The meeting of the Library Board adjourned at 8:02 p.m. The next meeting of the Library Board is scheduled for Wednesday, March 16, 2005 at 7 p.m. in Council Chambers at City Hall.