Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, March 16, 2005

City Hall Council Chambers


I. Roll Call Stein called the meeting to order at 7 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Stu Bush, Eric Gardner, Ann Heard, Cherie Hutter, Judy Stein


ABSENT: Fred Johnson


ALSO PRESENT: Virginia McKane, Assistant Director; Greg Wasserman, Midland Issues


II. Acceptance of Minutes


Minutes of the February 16, 2005 meeting were approved as submitted.


III. Additions or Changes to the Agenda


There were no additions or changes to the agenda.


IV. Public Comments


There were no public comments.


V. Director's Report


Barnard reported that the library went live today with the time management program for our public computers. Patrons are now being registered to use the computers. Doing so puts them into the system so they can sign on again without assistance. The system gives the patron several warnings to when their time on the computer will be up.


The newsletter announcing the programs for National Library Week, April 9-16, should be available next week. The theme for National Library Week is "Science Rocks." Bookmark the bear is on tour to the elementary schools with handouts for the kids about events scheduled during that week.


McKane updated the board on the Battle of the Books program. The program ended with the Oompa-Loompa Readers of Blessed Sacrament School as the champions.


Barnard reported that the library will be holding a series of computer workshops for the public in April. The cooperative is providing a mobile training computer lab to be used for the hands-on classes. Seating in the classes will be limited.


Hutter asked about the Friends funding. Barnard confirmed that the funding they outlined is for this year. Barnard also said that staff will be working closely with the Friends for the local author day program.


Hutter said she noticed that Michigan is searching for a new state librarian. Barnard also mentioned that the Public Libraries of Saginaw has a new director, who was previously the assistant director for Bay County. Barnard also answered questions about the new Pere Marquette District Library in Clare.


VI. Patron Compliments and Concerns


Barnard read and discussed each compliment and concern received in the last month.


In response to a comment about the nonresident fee for library cards, Bush asked if townships could write grants to receive funds to be able to pay for library service. This would be a township action and decision. Discussion followed on townships that do not contract for library service.


VII. Old Business


a. Board/Community Communications

Heard was reminded that her submission for the May/June newsletter is due by the end of March. The Board would like to archive the Frequently Asked Questions on the library's website.


b. Cup and Chaucer Coffee Bar Updates

Barnard reported that we continue to work on ways to highlight the coffee bar and to get people to come in. A sign board has been purchased to promote specials. During National Library Week, patrons will get 50 cents off their order of $1 or more by showing their library card. The Friends of the Library continue to have mini book sales in the coffee bar. Barnard said that staff is working with Cup and Chaucer staff for the summer reading program. Promotional ideas were shared and are welcome at any time.


c. Board and Commission Training

Hutter commented that the board and commission training was a good opportunity for the board to meet members from other boards. Mayor Black's attendance and participation was much appreciated. Attendees will be asked to complete an evaluation of the training.


d. Expiring Terms

Stein has submitted a request to continue on the board. Gardner has not; however, he has enjoyed his years on the board. Barnard reported that reappointments will be made at the March 21 City Council meeting. Johnson has communicated to Mayor Black that he would like to remain on the board even though he has missed three meetings. Council will address his request.

e. Community Roundtables

Comments made during the Community Roundtables that included library services were reviewed and discussed.


f. Board Annual Report Committee

The committee of Bush, Heard, and Stein will meet soon.


VIII. New Business


There was no new business to be discussed.


IX. Board Comments


Bush brought in a library newsletter that announced their community read. Barnard responded that she and McKane had been working on a committee discussing a program like this for Midland. The committee has had difficulty finding authors of selected books who can come to Midland and do a presentation. The program idea has not been dismissed. The Board is interested in supporting a community read program.


Heard expressed her thanks to Youth Services librarian Rebecca Hastings for spending an informative half day with Midland High teens.


X. Adjournment


The meeting of the Library Board adjourned at 8:45 p.m. The next meeting of the Library Board is scheduled for Wednesday, April 20, 2005 at 7 p.m. in Council Chambers at City Hall.