Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, April 20, 2005

City Hall Council Chambers


I. Roll Call Stein called the meeting to order at 7 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Stu Bush, Eric Gardner, Ann Heard, Cherie Hutter, Judy Stein


ABSENT: Fred Johnson


ALSO PRESENT: Greg Wasserman, Midland Issues


II. Acceptance of Minutes


Minutes of the March 16, 2005 meeting were approved as submitted.


III. Additions or Changes to the Agenda


There were no additions or changes to the agenda.


IV. Public Comments


There were no public comments.


V. Director's Report


Barnard reported that National Library Week was very successful and we were pleased with attendance. Program attendance statistics will be available at the May meeting. Barnard thanked Hutter for her help with the Science Rocks program that was held on Sunday of National Library Week. Hutter provided the names of two scientists who work with students in Longview Elementary School's Inquiring Minds Program.


As stated in her written report, Barnard announced that a part-time Youth Services librarian has been hired. This is not a new position for the library. In December, we had a vacancy in Adult Services. Barnard and staff evaluated services the library provides and with the number of ongoing programs that Youth Services does, it was decided to allocate that position to Youth Services.


Regarding library statistics, Barnard pointed out that use of the Ancestry Plus database has doubled since last month. The statistics are correct but may include unauthorized users. The vendor is checking on this. Hutter noted the large number of participants of Youth Services programming nearly 2,000 for the month of March.


Stein inquired about the computer classes the Library is conducting. Barnard replied that we have received positive responses from the participants.

VI. Patron Compliments and Concerns


Barnard read and discussed each compliment and concern received in the last month.


VII. Old Business


a. Board/Community Communications

Heard has submitted her article addressing cell phone use in the library for the May/June newsletter. Hutter will submit an article for the July/August issue. Bush will answer a question for the September/October issue. Frequently Asked Questions can now be found on the library's website.


b. Library Board Applications

Barnard reported that the City is advertising for open positions on the boards. Applications are due on the April 22. Barnard also reported that Fred Johnson will probably be resigning from the board. Johnson was unable to make tonight's meeting and will be unable to attend the May meeting as well.


c. Board Annual Report Stein, Heard, Bush

A draft of the Library Board Annual Report for 2004/2005 was distributed. Stein would like to receive comments from board members within the next week or so. A final copy of the report will be available at the May meeting.


VIII. New Business


a. Annual Meeting of Mideastern Michigan Library Cooperative

Barnard reported that she will be attending the annual meeting of the Cooperative scheduled for May 12 and that board members are welcome to join her. In 2006, the library will have a permanent seat on the Cooperative board.


b. State Librarians Excellence Award

Barnard is unsure of the status of this program since the State Librarian has resigned. Barnard will inform the Board if the awards program is continuing.


c. Board and Commission Attendance Policy

City Council is asking all the boards and commissions for their input on the effectiveness of the policy, especially those boards and commissions that have been affected by the new policy. Heard responded that the policy seems reasonable to her. Hutter commented that the agendas are usually very full and we need everyone here to get their opinion; if you miss even one meeting, you are not aware of what is going on. Bush added that you get out of touch with what is being talked about. Stein thanked City Council for asking for the board's input.


d. City Council Goals

Barnard reported that City Council would like to meet with the Library Board sometime after July to discuss the library's strategic plan. Barnard will provide other information as it becomes available.


Hutter had a conversation with Councilman Johnson, who wants to make sure the library is keeping up with technology. Hutter said meeting with City Council will give the Board a chance to reiterate the plans that the library does have.


e. 2005-2006 Library Budget

Barnard reviewed for the Board the books and materials budget and the capital purchases requested by the library for the 2005-2006 budget year. Capital items requested include auditorium perimeter lighting, time and print management computer stations, two computers for the Teen Room, an ADA compliant computer workstation, wireless communications hardware, scheduling software for room rentals, a bill changer, and a new all terrain vacuum. Adoption of the City budget is scheduled for May 23.


f. Strategic Plan Technology Excellence

Barnard discussed the goals and objectives developed by the staff Technology Excellence Committee.


IX. Board Comments


Stein expressed interest in continuing discussion on a community read. Barnard will provide information on planning a community read. Stein requested that this topic be included on the May agenda.


X. Adjournment


The meeting of the Library Board adjourned at 9:05 p.m. The next meeting of the Library Board is scheduled for Wednesday, May 18, 2005 at 7 p.m. in Council Chambers at City Hall.