Grace A. Dow Memorial Library
Library Board Minutes
City Hall Council Chambers
PRESENT: Melissa Barnard, Maxine Brink, Eric Gardner, Ann Heard, Cherie Hutter, Judy Stein
ABSENT: Stu Bush, Fred Johnson
ALSO PRESENT: Virginia
McKane, Assistant Library Director; Tony Lascari,
II. Acceptance of Minutes
Minutes of the
There were no additions or changes to the agenda.
IV. Public Comments
There were no public comments.
V. Director's Report
Barnard reported that in addition to the agenda, all City Council agenda packets are now available on the web. The City would like for all boards and commissions to do the same. In time, all reports, as well as miscellaneous items, will be available for viewing by the public. This is designed to provide more information to the public. Barnard said that printed packets will continue to be mailed to the board.
Barnard said that Sunday, May 22 will be the last Sunday the library will be open until September 11.
McKane reported on the summer
reading program at the library. The
theme for this year is the middle ages and it runs from June 6 – August
13. The kickoff for the summer reading
program will be an ice cream social on Friday, June 10 on the library
lawn. The ice cream will be provided by
the Great Lakes Ice Cream Company.
McKane reviewed some of the programs; a cling calendar will again be
available listing all of the programs scheduled. McKane also mentioned that the Youth Services
staff have been working with the
Stein expressed congratulations to acquisitions coordinator Mary Schultz in being recognized by her peers as the Library's outstanding employee of the year.
VI. Patron Compliments and Concerns
Barnard read and discussed each compliment and concern received in the last month. Stein said that someone asked her to look into having the responses to the compliments and concerns be included with the board minutes. Barnard said that if responses are provided, it would be the month after the discussion to include any Board comments. Barnard noted that anyone can request to view the tape of the meeting in the MCTV Studio if they miss the replays of the meeting on Channel 5.
a. Board/Community Communications
Hutter submitted her question/answer for the July/August issue of the Library Connection. The Board's frequently asked questions will be archived on the Library's website.
b. Board Annual Report
Stein did a slide presentation of the draft library board annual report to City Council. After a few corrections are made, the board will be ready to approve the final draft at their June meeting.
c. Annual Meeting of Mideastern
Heard and Stein attended the annual
meeting with Barnard and McKane, which was held at the
d. State Librarian's Excellence Award
Barnard reported that the Library of Michigan will again have the award program this year. Assuming the September deadline for nominations would remain the same as last year, Stein asked the board to come to the June meeting with their thoughts on applying again. Hutter believes it is a good activity for the board to go through; it gives the board the opportunity to step back and look at all of the gems of the library.
e. 2005/2006 Library Budget
Barnard reported that the City budget is scheduled to be adopted on May 23. There have been no further Council discussions on the Library's proposed budget.
f. Library Board Applicants
Barnard reported that applications are available for viewing on the City's website. Interviews will take place on June 13. The interviews will precede a regular Council meeting and will not be televised. Since Johnson has not officially resigned from the Board, we currently have only one opening.
VIII. New Business
a. Community Read Project
The board discussed hand-outs which included criteria in selecting a title, planning the program, and book titles that have been used in community read projects. When asked about funding, Barnard said that the Friends of the Library may still be interested in helping to fund this project. Heard volunteered to be part of a committee with staff to discuss this project.
b. Nominations Committee
c. Cup and Chaucer Coffee Bar Update
Barnard reported that the Cup and
Chaucer is beginning to review menu choices and looking at establishing a
senior discount. The library is working
with the coffee bar for summer reading program prizes.
Barnard reported that the current
Cup and Chaucer manager has resigned.
Barnard reported that Mike Shea requested that the library consider lifting the restriction of not allowing coffee throughout the library. There have been daily requests from patrons to take drinks to the conference rooms, to the Teen Room, or to the Quiet Room. Barnard said that with the increase in use that the coffee bar is experiencing, the noise can be distracting to someone who just wants to have a beverage and read.
Hutter suggested that a committee be
formed to come up with a proposal to take back to the
Heard asked Barnard is she could
check list serves to see what other libraries are doing.
IX. Board Comments
Stein reiterated the patron request to her to include the answers and responses that were made to the patron compliments and concerns the library receives each month.
The board thanked Eric Gardner for his years of service on the Library Board.
meeting of the Library Board adjourned at The next meeting of the
Library Board is scheduled for