Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, June 15, 2005

City Hall Council Chambers


I.          Roll Call – Stein called the meeting to order at 7 p.m.


            PRESENT:       Melissa Barnard, Maxine Brink, Stu Bush, Cherie Hutter, Judy Stein


            ABSENT:        Eric Gardner, Ann Heard


            ALSO PRESENT:       Virginia McKane, Assistant Library Director; Tony Lascari, Midland Daily News; Greg Wasserman, Midland Issues


II.         Acceptance of Minutes


            Minutes of the May 18, 2005 meeting were approved as submitted.


III.       Additions or Changes to the Agenda


            There were no additions or changes to the agenda.


IV.       Public Comments


            Stein commented that she is hearing more and more that people are tuning in to MCTV and watching the board meetings.


V.        Director's Report


            Barnard reported that the library will be closed Monday, August 15 for staff in-service. 


            Barnard reported that over 300 people attended the ice cream social, which was the kick-off to the library's summer reading program.  Entertainment was provided by Men of Music.  McKane reported that 1,456 children and teens signed up the first week of the summer reading program in Youth Services.


            McKane informed the board about the addition of the p4a Antiques Reference Database that can be accessed from the library and from home.


            Barnard described a new service called Book Club in a Bag.  Multiple copies of a title, information about the author, and discussion materials are included in each bag.  There is no charge for this service.


            Barnard referred to a Midland Daily News newspaper article about Matt Cross, a Cup and Chaucer employee.


            Bush requested clarification of where the adult summer reading suggestion lists are.  The lists are located next to the New and Notable wall.


            Barnard reported that we will be moving ahead this summer with installing the pay to print software and hardware.


            The Mideastern Michigan Library Cooperative will be offering a customer service workshop in the fall.  The Cooperative will also co-sponsor the workshop presenter for the library's staff in-service.  This portion of the staff in-service day will be open to staff from other cooperative libraries.


            Stein asked about board packets going online.  Training for staff hasn't been scheduled yet.


VI.       Patron Compliments and Concerns


            The following compliments and concerns were discussed.


1.      Have you considered making the library a wireless hub?

      Plans to provide wireless access in this next budget year.


2.      Find the telephone call, telling me my books were overdue, extremely confusing!

      Encourage users to call when having problems.


3.      I love your library.  It always has what I’m looking for!


4.      Enjoy the classic movies.


5.      Get rid of the TVs in the teen section, please!

      Use of TVs is appropriate, no problems reported.


6.      I thought it would be nice to have Todd Parr come to read some of his books to the preschool children.  He is my granddaughter’s favorite author.  Thank you for considering it.

      When planning programs, need to take under consideration costs and program calendar.


7.      It would be helpful to have small-wheeled carts for library books available – similar to grocery carts.  I would check out more items, but I don’t have enough hands.

      Will continue to investigate.  Need to address parking lot safety, congestion in aisles and in lobby area.


8.      Could you consider getting a fax machine the public could pay to use?

      Please provide a fax machine for public use (of course at a reasonable charge).

      Taxpayers fax machine available.

      Public fax machine.

      (All submitted on same day.)

      Not being considered at this time.  Fax machines available in other locations.


9.      Me and my mom feel that there should be a day care.

      Not appropriate for library.


10.  I appreciate the older videos having the “rated R” sticker on the spine.  Is there any way to update all videos & DVDs to have a “rated R” warning on the spine?  Even a small, holed-punch sized red dot would help.  I would even volunteer to do it!

      Do not support special labeling on some videos/DVDs different from the labeling provided on other videos/DVDs.  Labels placed on front encourage users to read description of video/DVD.


11.  Could you please consider having the option to check out old not current newspapers especially Investors Business Daily that has too much information to process here with small children – plus is a good reference.  Or allow a deposit to insure return.

      Evaluating impact on the use by others and loss of materials.


12.  Could you put the pocket calculator icon on the computers?

      Unable to provide because of security issues.


13.  It is inconvenient to find a parking spot to run in & return a book on tape, CD or cassette.  How about a “30 second” parking lane or a “drop off only” lane?

      Cannot accommodate special parking, have the 5-minute parking spaces available.  Investigating allowing all audio-visual materials to be returned in the drop box.


14.  Mark all CD-ROM packages showing which computer platform they operate with.

      Will label packages if operating system required is only Windows or only Macintosh.  Most work on both.


VII.      Old Business


            a.         Board/Community Communications

                        Hutter has submitted her article for the July/August issue of the Library Connection.  Bush will submit a question/answer article for the September/October issue.


            b.         Board Annual Report Approval

                        The Board unanimously approved the final draft of the Library Board Annual Report.  Barnard will confirm when the report will be presented to the City Council.



            c.         State Librarian's Excellence Award

                        The Board is in favor of applying again for the annual award.  Barnard reported that the library's cooperative director Roger Mendel suggested that the nomination show how the library is meeting the needs of the community.  Barnard gave the example of adding evening story times per patron requests.


            d.         Community Read Project – No Report

                        Stein commented that she has been soliciting ideas for books.


            e.         Nomination Committee Report

                        The Board unanimously approved the slate presented by Hutter of Judy Stein for chair and Maxine Brink for vice-chair.


VIII.     New Business


            a.         Library Board Appointment

                        Barnard reported that only two applications have been received for Gardner's vacancy.  Also, with the reaffirmation of the attendance policy, Fred Johnson's position has been vacated.  This leaves two vacant seats on the Board.


                        The City will be accepting more applications until July 1.  These two seats must be filled by City of Midland residents.  Applications can be picked up from the City Manager's office, at the library, or can be printed from the City's website.


            b.         Patron Compliments and Concerns Responses

                        Stein had previously inquired about including answers to patron compliments and concerns as part of the minutes.  Barnard provided a sample of how the responses could be worded.  The Board discussed and all agreed that the compliments and concerns, along with the responses, are to be part of the minutes.


            c.         Cup and Chaucer Request to Allow Drinks Outside of Coffee Bar Area

                        The Board discussed the committee's recommendation on allowing drinks from the coffee bar in the library and agreed with all of the committee's stipulations.  New trash receptacles need to be placed throughout the building, and signs need to be made before the three-month trial will begin.


IX.       Board Comments


            Stein commented about the Midland Daily News writing a thank-you note to the library for co-sponsoring the visit of children's author Mary Maden.


            Hutter asked for an update on fine collections.  Barnard has not received a report from the city attorney indicating the total amount of fines collected.  For amounts over $90, patrons received a court summons.  The first batch of letters covered overdue fines from May, 2003 through April, 2004.  We are ready to start the next batch, which will include fines from May, 2004 through October, 2004.  Hutter commented that people should be responsible for their fines.


            Barnard reiterated that the City is seeking additional applicants for the Library Board.  Applications need to be turned in by July 1 so City Council can do the interview process on Monday, July 11.


X.        Adjournment


            The meeting of the Library Board adjourned at 7:55 p.m.  The next meeting of the Library Board is scheduled for Wednesday, July 20, 2005 at 7 p.m. in Council Chambers at City Hall.