Grace A. Dow Memorial Library

Library Board Minutes

Wednesday, July 20, 2005

City Hall Council Chambers


I.          Roll Call – Stein called the meeting to order at 7 p.m.


            PRESENT:       Melissa Barnard, Maxine Brink, Stu Bush, Ann Heard, Cherie Hutter, Judy Stein


            ALSO PRESENT:       Tony Lascari, Midland Daily News


II.         Acceptance of Minutes


            Minutes of the June 15, 2005 meeting were approved as submitted.


III.       Additions or Changes to the Agenda


            There were no additions or changes to the agenda.


IV.       Public Comments


            Brett Schwenke of ­Midland introduced himself as a library board applicant and is looking forward to the interviews to be held Monday, July 25.


V.        Director's Report


            Barnard reported that the Harry Potter extravaganza held Friday, July 15, was attended by approximately 250 kids.  In addition, the library purchased 60 advance copies of Harry Potter and the Half-Blood Prince and had them processed and ready for checkout by 10 o'clock Saturday morning, July 16.  Fifty copies are being used to fill holds and 10 copies are for the Book Express.  Books on tape and CD formats were also purchased.


            Barnard reported that the circulation and gate count statistics are year-end statistics.  Other statistics that the board has previously requested will be available at the September meeting.  Barnard noted that the data base statistics cannot be compared to last year because several data bases have been added since then.


            From her written report, Barnard noted that new furniture for the adult public access computers on the main floor has been placed by the windows near the reference desk.


            Barnard also reported that there is a new electronic lighted sign hanging in the lobby scrolling the library's hours.


VI.       Patron Compliments and Concerns


            The following compliments and concerns were discussed.


1.          This library is truly an asset to Midland County.


2.          I love this library!


3.          A very, very nice place where people can study.


4.          Good.  Nice place.  I enjoy it.  Thanks a lot.


5.          The summer reading program for kids IS JUST GREAT.  My son has read more books in your program than he read during the entire school year.


6.          I received a "recorded message" call from the library.  After going through the menu and punching the correct numbers, I was told that I had overdue material checked out.  Then I was told I could renew it – I did.  Thinking it was all a mistake, I checked closets anyway.  Sure enough, there it was.  I was very impressed with how well it was handled.  Thank you for the courteous treatment.  I'm proud of Midland's library!


7.          Please can you install a drive-up book drop.

        You need a drive-up book return.

        (Submitted on the same day.)

        See Library Board’s “Frequently Asked Questions” in July/August 2005 Library Connection newsletter, available on the library’s website,


8.          We appreciate the ability to use computers for our own personal use.  However, no matter the time of day, there is always a long wait.  Considering the amount of fees for everything, you should invest in a few more computers for your patrons to use; 15 is just not enough, especially when 5 are out of order.

        Computers were temporarily out of order when being re-located to new area and furniture.  Wait times for computers are not usually excessive.  Adding 2 computers to Teen Spot and will be providing wireless access.


9.          I can't enter my resume in your computers – no "WORD" to do so.


10.      I think it would be in the best interest for all if some internet computers also have Microsoft Word on them.  I have struggled with formatting through my email because I can't send an attachment from Word.  I would also like to use Word for responding to professors through email.  Thank you for your consideration.

        Under discussion, have security and time issues to consider.


11.      Process application forms for new cards at reference desk.

        Reference Desk staff handles in-person and phone inquires as well as assists users on the computers and with collection needs.  Application forms can be completed before getting in line for faster service.  Exploring the possibility of online application forms.


12.      Nice job on the DVD and video labeling.


13.      I would like to see the library get a fax machine.

        Not being considered at this time.  Fax machines available at other locations.


14.      You guys are awesome.


15.      Get a bigger novel selection and more computer areas.


16.      I love this library and it rules.


17.      Good work!  Just a comment after seeing the article in the newspaper about the library going wireless.  I am really impressed by what the library has been doing over the last few years to provide for their patrons and to keep up with new developments.  Having wireless capability at the library will be a huge help for me.  I'm in and out of the library several times a week as it is, but this provides a new avenue for me now that had only been supplied by wireless cafés before…and I'd rather go to the library!


Stein thanked Barnard for including the responses along with the comments in the

Board minutes.


Stein also inquired about the drop box issue for audiovisual materials.  Barnard responded that some testing has been done with books-on-tape and books-on-CD.  Boxes for CDs are on backorder.  Plans are to wait until all formats have been tested to announce which formats can be returned in the drop box.


VII.      Old Business


            a.         Board/Community Communications – Frequently Asked Questions

            Bush will submit his article for the September/October issue of the Library Connection.  Stein will submit an article for the November/December issue.


b.         Board Annual Report Update

            A date has not been set for the Board to present its annual report to City Council.  Barnard will inform the board of City Council's decision of when they would like to meet with the board.


c.         State Librarian's Excellence Award

            Barnard reported that the criteria for this year's award is much more specific as is outlined in the handout.  Since the deadline for submission is before the next library board meeting, the board voted to allow the committee of Heard, Hutter, and Stein to prepare and submit the nomination.


d.         Community Read Project

            Heard will meet with the staff committee to discuss this project.  No date has been set.


e.         Library Board Appointments Update

            Interviews for the two vacant positions will take place Monday, July 25, prior to the regular City Council meeting.  Six applications have been received.  Note:  Seven applications were received; one person withdrew their application.


f.          Cup and Chaucer Update

            At last month's meeting, the board approved the proposal to allow drinks throughout the library except in designated areas.  Wastepaper baskets have arrived and are being placed throughout the library.  The three-month trial period will begin Monday, July 25.  Cup and Chaucer staff will go around the library periodically to pick up items left around. 


            September 22 will be the first anniversary of the Cup and Chaucer opening.  The Cup and Chaucer will have specials during that week.


            The board is hoping Mike Shea will be available to give an update on the Cup and Chaucer at their September or October meeting.


VIII.     New Business


a.         Mayor Black Recognition

            This item was tabled until Fall.


b.         New Computer Services Update

            Barnard reported that the library is moving forward in several computer areas.

            ­          Quotes are being obtained for the ADA compliant workstation.

­          For the wireless project, service providers have been contacted for quotes.

­          New computers are being ordered by the City's Information Services Department staff.


c.         Meeting Schedule 2006

            Library Board meeting dates that will be included in the 2006 City Calendar are due in September or October.  The board agreed to meet the third Wednesday of every month in 2006 except for August and December.


IX.       Board Comments


            There were no board comments.                      


X.        Adjournment


            The meeting of the Library Board adjourned at 7:52 p.m.  The next meeting of the Library Board is scheduled for Wednesday, September 21, 2005 at 7 p.m. in Council Chambers at City Hall.