Library Board

Wednesday, November 15, 2006

7 p.m.

City Hall Council Chambers


I.          Roll Call – Stein called the meeting to order at 7 p.m.


            PRESENT:            Melissa Barnard, Maxine Brink, Ann Heard, Kathleen Kinnish, Marilyn Soules, Judy Stein


            ALSO PRESENT:            Virginia McKane; John Palen, Midland Issues


            ABSENT:            Stu Bush, Sarah Galt



II.            Acceptance of October 18, 2006 Meeting Minutes


            Minutes approved as submitted


III.            Additions or Changes to the Agenda




IV.       Public Comments




V.            Director's Report

            In addition to information provided in the written report, Barnard reported:

·        Library participated in a Career Showcase on Monday, November 13.  There were 11 students and 4 parents that attended

·        Battle of the Books kicked off on Saturday, November 11.  McKane reported there were 413 in attendance.

·        The Library is in discussion with Midland Public Schools to use their computer labs in the evenings so the library can offer more computer classes.

·        The Library hours for the Thanksgiving and Christmas 2006 holidays.  Will close at 5pm, Wednesday, November 22, all day Thursday, November 23 and close at 5pm on Friday, November 24.  For Christmas will close at 5pm on Friday, December 22 and all day on Saturday, Sunday and Monday, December 23-26.  Re-open for normal hours on Tuesday, December 27.  Closed on Sunday, December 31 and Monday, January 1.


Board members congratulated Ron Suszek on his appointment of Supervisor of Adult Services. 


Stein asked about the upcoming Summer Reading program theme.  McKane stated probably will have a baseball theme and reviewed the selection process for the upcoming program.


Stein questioned the Discovery Square tour with the students from Freeland.  McKane stated tour was a success with 120 students and the students visited the other buildings in the square.


VI.       Patron Compliments and Concerns.


Signed Compliments and Concerns


1.                  It is easy to get on MeLCat at home, there is a link of the left-hand side of the page, not so easy here.  Please put a link on the home page. Thanks.

Security programs will not allow access from online catalogs in the library.


2.                  On several occasions we have come to the library to check to see if books have been shelved that have been ordered.  It is hard to explain to an 8 year old why it has taken 4-5 months from point of order to shelf.  We have been told that acquisitions is swamped due to inter library loan and that new books are logged and shelved as a last priority.  This is a very new problem and I hope it is being addressed with more staff or a different process.  We love the library and we have been spoiled.  We have resorted to having to go to Barnes & Noble to buy books, which is very costly.  The summer reading program is great and we love the children librarians so much – I am not one to complain but this seems to be quite a big problem.  Is it being addressed?

            Getting new materials to the shelf is a priority.  The library has experience several unusually large orders being received in a short period of time but we are returning to a more normal workload.  Materials with holds are pulled when received and expedited through the system.  Librarians notify Acquisitions staff if patrons inquire about an item that is “in processing” and those items are also pulled and processed.


3.                  Please don’t use a scented air freshener in the bathroom.  I have problems with strong scents.  Many people are starting to have this same type of problem.

            Several different types of fresheners have been tried to address the smell.  The restrooms will be renovated and new fans installed which will eliminate the need for fresheners.


4.                  Can we play music on Friday nights and Saturdays in public areas (coffee bar)?  The library is more relaxed, up beat and busy during these times. Oldies 96 or 97.7.

            The library does not have a sound system.  There would be a concern about the type of music played and using a commercial radio station.


5.                  We think that People (teens) should have all the time they want on computers or at least some more time or more than one hour.  That is bogus.

            We would not be able to accommodate everyone who wanted to use a computer is we lifted time limits.


6.                  I would like to see short reviews of modern fiction.  I always search for new fiction, but I don’t know who is good.  Could librarians post a listing of what they appreciate in a place where we can see and try?

            The Library’s Shelf Life quarterly publication reviews fiction books read by library staff.  The New and Notable display changed weekly highlights new books.  Librarians can assist users with searching literature databases for suggested reading.


7.                  On your shelf for new arrivals of audio books on cassettes suggest you include new arrivals of audio books on CD’s.

            New audio books are highlighted on the library’s web page. 




Unsigned compliments and concerns:


1.                  It would be nice to get more internet time.  Or at least make it that if you have it 2 or 3 hours between you could have another 1 hour session.  Also, if you don’t want young children near computers in the adult services section, you should put up a sign.  I don’t appreciate being told to go downstairs just because my daughter is laughing.

            We would not be able to accommodate everyone who wanted to use a computer is we lifted time limits.  If a child is particularly noisy it would be more appropriate to use the computers in the lower level.


2.                  Patron complained that the men’s toilets looked like they hadn’t been cleaned in awhile or were stained.

            Restrooms are scheduled for renovation later this year.


3.                  Please find out what causes the puddle in the 1st stall of the 1st floor men’s room and fix it.

            Repair completed.


4.                  Is there a way that you can place bar codes and the “silver” sticker as they won’t interfere with the synopsis of the book on tape or CD?

            Labels and barcodes are placed as uniform as possible on material. Staff makes adjustments to avoid covering pertinent information.


5.                  Put up signs:  “Do not back into parking spaces” SUV’s too big for dimensions of parking stall, reverse parking problematic, parking lot slopes in order to drain.   Heavy SUV doors fall forward doing damage to parked cars because their driver doesn’t care. 

            More study and information is needed to address this concern.


VII.      Old Business


            a.            Board/Community Communications

                        Barnard commented “Did You Know” for the January/February and the March/April issues of the Library Connection are set.


            b.            Community Read Project

                        Heard reported that 225 people attended the Author presentation.  Received comments from people who did not make the author presentation, saw it on MGTV and are now reading the book.  MDN did 3 articles, free of charge.  Patrons checked the book out from the library 493 times, CD 107 times and 6 sets of Books in a Bag for discussion groups.  A total of 98 people attended the book discussions and were continuing to hold them after the project had ended.  The library sold 46 CDs and 200 books.  The board agreed the project was a success.  Heard stated the process has started for next year’s book.   


c.                  Book Drop/Parking Lot

No Report.


d.                  Cup and Chaucer Coffee bar

No Report.


e.                  Community Communication Committee, Board Goal 2

Soules reported that the committee is in process and hope to bring topics to the board in January.


VIII.     New Business

            No New Business


IX.       Board Comments

            Heard received a phone call from patron, stating that she was wheelchair bound but her husband gets books for himself and her.  The gate count would show 1 person but would actually be for two. 


            Stein questioned if the MAGic software for the visually and hearing impaired patrons was still in progress.  Barnard stated it was up and running and patrons should call in advance to receive training on it, and there is an open house being held Saturday, November 18, to debut the software.


            Stein received a question from a patron on the library taking debit cards.  Barnard stated that the library is a city department and has to follow what the city does.  City is moving forward into payments of this type.


 X.       Adjournment

            Brink moved and Heard seconded to adjourn the meeting.  The meeting

            adjourned at 7:53p.m.  The next meeting of the Library Board is scheduled for

            Wednesday, January 17, 2007 at 7 p.m. in Council Chambers at City Hall.