Library Board

Wednesday, April 18, 2007

7 p.m.

City Hall Council Chambers


I.          Roll Call – Stein called the meeting to order at 7 p.m.


            PRESENT:            Melissa Barnard, Maxine Brink, Sarah Galt, Ann Heard

                                    Kathleen Kinnish, Marilyn Soules, Judy Stein


            ALSO PRESENT:            Virginia McKane; John Palen, Midland Issues


            ABSENT:            Stu Bush


II.                 Acceptance of March 21, 2007 Meeting Minutes


Minutes approved as submitted.


III.               Additions or Changes to the Agenda




IV.       Public Comments




V.            Director's Report


            In addition to information provided in the written report, Barnard reported:

·        National Library Week is underway, and everything is going smoothly. Barnard reviewed the events scheduled for the remainder of the week.

·        This is also Volunteer Week.  Barnard thanked those who volunteer at the library: Friends of the Library Board and Book Sale volunteers, Teen Advisory Board, Genealogy Room volunteers, AARP members, Volunteens, Battle of the Books volunteers and the Library Board.

·        The Library Connection for the May/June issue will be a City-wide mailing.  This issue highlights the upcoming summer programs at the library. 


Stein questioned if the staff training was provided by the Cooperative.  Barnard explained that the Cooperative sponsors some of the workshops attended by staff.  Staff also attends workshops sponsored by other organizations.


Kinnish inquired if patrons were taking advantage of the wireless capability.  Barnard commented that increasing numbers are using the service.


In response to questions, Barnard explained that Google Docs and Spreadsheets is a free web-based word processing and spreadsheet program, giving patrons the ability to upload and open their documents using the library’s public access computers.  Librarians at the public service desk have been trained to provide assistance.  Reviews of the service have been favorable.


The “Where’s the Red Wagon” display is a promotional campaign for the 100 Best Communities for Young People award received by the Midland area. McKane participated on a committee along with other Midland area organization representatives who contributed information for the grant application.


VI.       Patron Compliments and Concerns.


            Signed Compliments and Concerns:


1.      Please do something about the noisy sliding doors opening to the magazine room. Terribly obtrusive.

Problem has been corrected.


2.      Please have your computer experts make a change to the search options in the catalog so that I can type in a title and find the book I need.  The keyword option is worthless.  Just tried to find Pearl Buck’s “Sons” – absolutely impossible.  Thanks.

      Tabs have been changed to better identify keyword searching and author/title searches.


3.   I don’t like the new system of searching the library on the computer.  The old method was much easier and less complicated.

      Tabs have been changed to better identify keyword searching and author/title searches.


4.   When are you going to get the bathrooms done?  It is hard to go downstairs when you have a bad leg.

      Restroom remodeling has been delayed due to unexpected ventilation issues.


5.   THANK YOU so much for Rosetta Stone Access!!  Without sounding ungrateful, would it be possible to include Portuguese?   Thanks for considering this request.


6.   Just want to say thank you for making the Language Program available for library patrons.  I am using the Spanish program and finding it most helpful.


7.   My children and I were excited when we saw your theme for Library week.  My boys all love baseball.  However, I was very disappointed in your choice of movies.  Two of them are rated R, which I cannot take my children too.  The only one that I can take all of my children to is Chariots of Fire, which is a wonderful movie but it isn’t about baseball.  Was there a reason why you are not showing The Rookie?  That would have been a great family movie about baseball to show, or the Gene Kelly musical Take Me Out to the Ballgame.

      The movies were specifically chosen to appeal to an adult audience.  Family and children’s movies are shown frequently throughout the year, particularly during school breaks.

Unsigned compliments and concerns:


1.   Please have some hand sanitizer installed at various locations within the library.  With so many people with colds, etc., using the library, it is wise to be clean constantly.  Thanks.

This is not practical.  Restrooms are available for hand washing.


2.   Why is it taking so long to fix the main floor bathroom?  It has been too long.

      Restroom remodeling has been delayed due to unexpected ventilation issues.


3.   Have a stamp pad and stamp on the “outside” of the check out so we can check out first, and then stamp if we want to.  Sometimes have a big pile and want to stamp but also want to get in line.

Providing this in a limited space would create congestion. Patrons receive a receipt at check out with the titles and due dates of all materials checked out.  Receipt information can be used to enter dates on the stickers provided on the materials after leaving the library.  Due dates can also be found under My Account on the library’s website.


VIII.     Old Business


            a.            Board/Community Communications

                        Articles for the July/August and September/October issues of “Did You Know” have been assigned.  Soules volunteered to do the column for the November/December issue.


b.            Book Drop/Parking Lot

No report. 


c.                  Cup and Chaucer Coffee bar

No Report


d.                  Community Communication Committee, Board Goal 2

Barnard informed the Board that she is still working with the Post Office in preparing the mailing list for Lincoln Township residents, and hopes to have the postcards mailed in May.


e.                  State Librarian’s Town Hall Meeting

Brink shared that she found it interesting that other libraries have space problems, and that some in attendance had lost mileage elections and were making significant cuts to services.  Soules commented the Grace A. Dow Memorial Library is fortunate to be well funded and to have a large building in comparison to others.  Barnard agreed that the library is unique and that many areas larger then Midland do not have the facility or the funding that we enjoy.  Barnard noted that the State Librarian is doing these Town Hall Meetings to gather information on the issues affecting all types of libraries and how the State Library could best serve libraries.




f.                    Mideastern Michigan Library Cooperative Board

Barnard reminded the Board that the annual meeting is May 17th and to let her know if anyone is interested in attending.


g.                  Board Annual Report Committee – Bush, Heard, Kinnish

Kinnish informed the Board that the committee is in the process of compiling the report.  At the next meeting, draft goals for 2007/2008 will be presented for discussion.  All Board members are requested to bring suggested goals.


IX.       New Business


            a.              Reappointment and Appointment of Board Members

Barnard announced that Brink and Kinnish have been reappointed by City Council for another 3-year term.  Heard did not seeking reappointment. The City Manager’s Office will contact Midland Public Schools, requesting that a name be forwarded for Council consideration. 


b.                  Proposed 2007-08 Library Budget

Barnard distributed the recommended budget for 2007/2008 for the library.  Due to decreasing revenues and increasing expenses, Barnard reviewed cost control measures for the library fiscal year 2007/2008 and for future years.  Barnard repeated the presentation from the City Council April 9th Budget Work Session that outlined the cost controls.  The budget is scheduled to be approved at the May 21st Council meeting.


X.        Board Comments

            Soules shared information from an article in the New York Times on libraries.  Of particular interest was that Golda Meir was a librarian before she became Prime Minister of Israel.


XI.      Adjournment

                        Brink moved and Soules seconded to adjourn the meeting.  The meeting

                        adjourned at 8:11 p.m.  The next meeting of the Library Board is scheduled for Wednesday, May 16, 2007 at 7 p.m. in Council Chambers at City Hall.