Wednesday, June 20, 2007
City Hall Council Chambers
I. Roll Call – Stein called the meeting to order at 7 p.m.
PRESENT: Melissa Barnard, Maxine Brink, Stu Bush, Sarah Galt, Ann Heard
Kathleen Kinnish, Marilyn Soules, Judy Stein
ALSO PRESENT: Virginia McKane; John Palen, Midland Issues
II. Acceptance of May 16, 2007 Meeting Minutes
Minutes approved as submitted.
III. Additions or Changes to the Agenda
IV. Public Comments
V. Director's Report
In addition to information provided in the written report, Barnard showed the board an advertisement wrap that was in the Midland Daily News on June 3rd promoting the summer reading program.
Barnard reported that the Michigan Humanities Council announced that they would be sponsoring a Great Michigan Read Program. A book has been selected for a statewide community read. The library, in collaboration with other local organizations, will be participating in this program with a kick off in mid-September. The title of the book will be announced in July by the Michigan Humanities Council. It was questioned if this would be an annual program and if it would involve teens. Barnard responded that it is possible that it could be an annual event. Midland Public Schools will be contacted to see how they want to participate in the program.
Barnard commented on the city’s re-designed website. A new feature on the library’s web page is the link to the streaming video for the “City in 15” programs that highlight library information. Patrons with questions or comments can use the “Contact Us” link and selected the appropriate form to direct their question to the specific department. Other ways of using the web page including online tutorials are being discussed by the Library’s Technology Excellence Committee.
Barnard announced that, with software installed by the Valley Library Consortium, pre-overdue notices will be sent out three days before the materials are due to patrons who have provided the library with email addresses. This service is available by email only.
McKane reported that the summer reading program was underway and it is not too late to sign up. Field Day held at the library on June 20th was very well attended. The group Acting Up Theatre will be performing “Mystery of the Missing Book” in the library on June 21st. A Bluegrass concert will be held on Friday, June 29th.
In response to a Board suggestion, Barnard will check into the possibility of promoting the Cup and Chaucer Coffee Bar at the Midland Center For The Arts and the Dow Gardens.
VI. Patron Compliments and Concerns.
Signed Compliments and Concerns:
Additional labeling on the books on CD is not practical. Please report any defective disks when returning the item.
This is an annual event. The increase in the number of stockholders attending this meeting did impact the availability of parking in the area.
The library did offer a blog last summer for those interested in sharing their reading choices. Other book related blogs may be tried in the future.
The library does process between 2,000 and 3,000 holds per month, incurring staff costs to process these requests. In order to prevent delays at check out, patrons are provided with library cards. The $1.00 charge encourages patrons to use their cards. All fines and fees are included in a City Ordinance.
The televisions in the Teen Spot have pre-selected channels that are allowed for viewing. The teens have been very responsible in their use of the televisions. Libraries are much more than books today.
Signs are posted. The ability to change behavior through the use of signs is limited. Staff does communicate with cell phone users who are talking loudly.
Unsigned compliments and concerns:
1. It would really be nice to have the book author’s name on the check-out slip, not just on renewal slips.
More information on the receipts will further slow down the printing at check out. Titles are provided on the receipts.
The CD music cases are too fragile for the return.
The new display unit has increased awareness of this collection and circulation has increased. Staff will review how the CDs are ordered in the shelving unit.
Monitoring the use of cell phones is very difficult. Signs are not effective. Staff does communicate with cell phone users who are talking loudly.
The lower level restrooms will be remodeled this year and hooks will be added.
VIII. Old Business
a. Board/Community Communications
The articles for the “Did You Know” column in the Library Connection have been assigned for the rest of the year.
b. Community Communication Committee, Board Goal 2
Barnard provided Board members copies of the post cards that were mailed to Lincoln Township residents, promoting library cards. It was decided that the count of new library cards issued for Lincoln Township residents since the mailing would be compiled at the end of summer and brought to the September Board meeting.
c. Mideastern Michigan Library Cooperative Board Report - Bush
Bush reported that the remaining state aid for 2006-2007 would be released in August. Plans for the 2007-2008 budget are being made in case the proposal for a 50% reduction in funds to cooperatives is passed. Some areas that would be affected by the reduction include: delivery service, programming, and technology upgrade funding. Two years remain on the director’s contract and the Cooperative Board would like to honor the contract. Given the current level of funding, the Mideastern Michigan Library Cooperative would run out of money in the 2010-2011 budget year.
d. Board Annual Report Committee – Bush, Heard, Kinnish
2007-2008 Goal Development
A discussion was held on goals for the 2007-2008 year. It was decided that each Board member should send goal ideas to Kinnish and a compiled list will be brought to the July board meeting.
Barnard suggested that goals should reflect what the library is trying to do, whom the library is trying to serve and trying to achieve. City Council community goals should be considered to provide consistency.
Galt made a motion to accept the rough draft of the annual report as presented, Kinnish seconded. The draft was accepted unanimously with the addition of the goals at a later date.
e. Nomination Committee Report – Bush, Stein
Stein reported that Soules and Galt accepted the nominations for Chair and Vice-Chair respectively. With no other nominations offered, Bush moved to accept the nominations, Heard seconded. The motion passed unanimously. Soules will serve as Chair and Galt will serve as Vice-Chair for 2007-2008.
f. Library Budget, 2007-2008
Barnard announced that the City Council passed the City of Midland Annual Budget for 2007-2008. There were no changes to the library’s budget. The new fiscal year begins on July 1, 2007.
IX. New Business
Friends of the Library Annual Meeting Report
Barnard attended the meeting. The Friends Board reviewed membership statistics. There are currently 493 members, an increase over the past several years. Support for library programs such as Battle of the Books, Summer Reading, and special projects as in the digitization of the Midland Daily Newspapers were noted. Three used book sales are held each year and the proceeds go back into the library.
In appreciation of the Friends support, the library has developed a special “Thank You” bookmark to distribute to patrons recognizing the Friends contributions.
X. Board Comments
Galt recognized Heard for her service on the Board. All members thanked Heard for her participation.
Brink moved and Kinnish seconded to adjourn the meeting. The meeting
adjourned at 8:45 p.m. The next meeting of the Library Board is scheduled for Wednesday, July 18, 2007 at 7 p.m. in Council Chambers at City Hall.