Grace A. Dow Memorial Library

Library Board


Wednesday, November 16, 2011 7 p.m.

City Hall Council Chambers


      I.                        Roll Call

Burhans called the meeting to order at 7:00 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Michael Burhans, Lucille Cronin, Sarah Galt, Laura Peterson, Suzanne Phillips


ALSO PRESENT: Wendy Shields, Technical Secretary; Virginia McKane, Assistant Director


   II.                        Acceptance of October 19, 2011 Meeting Minutes

Motion to accept minutes made by Cronin, seconded by Peterson.  Motion approved.


 III.                        Additions or Changes to the Agenda



IV.                        Public Comments



   V.                        Director’s Report

Barnard reviewed upcoming holiday closings at the library.


Barnard reported that Virginia McKane has announced her retirement and her last day will be November 30th.  Phillips thanked McKane for her passion, her communication skills and her organizational skills noting that she will be greatly missed.


The Battle of the Books Kick Off was Saturday, November 12th featuring children’s author Shelley Pearsall.  The day was very successful with good attendance at both presentations.  Peterson asked about the possibility of taping the presentations.  Barnard explained that most authors prefer not to be taped and that space would be an issue as well.


Phillips inquired about the Eagle Scout project that involves surveying library users on their satisfaction with library services. Over 200 surveys have been completed and the results will be shared with the Board once the final report is finished.


Peterson inquired about the Wimpy Kid Program.  Barnard responded that the day was a success with many activities and events.  Galt commented that she attended both the Wimpy Kid Day and the Battle of the Books Author Presentation and enjoyed both events.




VI.                        Patron Comments and Suggestions


1.      I have found no solution that works for me in the absence of date stamps.

2.      I suggest that you institute a reader review and star rating system in the library catalog, a la  I think that many patrons would participate.  If you don’t have budget money to modify the software ask the Friends of the Library if they will sponsor it.

The library will soon be introducing LibraryThing that will allow patron interaction on the catalog.


1.      I love reading.  You’re doing excellent.  Have a good day.

2.      The library is my favorite place in Midland!


VII.                        Mideastern Michigan Library Cooperative Board Report – Cronin

No report.  Next meeting January 12, 2012. 


VIII.                        2011-2012 Strategic Plan

a)      Building/Infrastructure

Goal:  Address needed repairs and renovations

Staff – Parking lot entrance to be repaired

Staff – Friends to decide donation to Auditorium renovation

Board – No report, need another Board member on committee

Goal: Repurpose physical space to accommodate patron use of the library

Staff – No report


b)      Staff Development

Goal:  Ensure that staff has needed technology skills

Staff – Survey completed

Goal:  Identify opportunities for staff to learn more about early literacy and its impact on library programming

Staff – No report


c)      Funding

Goal:  Evaluate income sources

Staff – No report

Goal:  Provide methods for more convenient payment of fines and fees

Staff – No report


d)     Programming

Goal:  Review emerging trends and respond to changing demographics

Staff – Reviewed 2010 age demographics

Board – No report

Goal:  Address issues that affect youth in the community

Staff – No Report

Goal: Expand early literacy services

Staff – Grant submitted to fund Early Literacy Activity Center


e)      Technology and Resources

Goal:  Utilize technology to improve access to resources

Staff – No Report

Goal: Enhance delivery of collections and develop unique library collections

Staff – No report


f)       Marketing

Goal:  Explore ways to strengthen engagement with library users

Staff – No report


g)      Goal: Promote the library to the community by increasing awareness of the library to achieve sustained usage of the library and attendance at library events.

Staff – Committee reviewing brainstorm ideas on increasing adult circulation

Board – Plan to submit letters to MDN quarterly, Peterson 1st quarter, Cronin 2nd quarter.  Encourage other Board members to participate.  Would like to meet with MDNM staff to explore other ideas to promote library.


IX.                        Announcements

Barnard asked for feedback from the board regarding the revised agenda format.  Board members responded with positive feedback regarding the new agenda format.


Cronin commented that the adult materials statistics had remained rather flat over the last two months.


Cronin inquired about the vacant board position.  Barnard responded that City Council had accepted the resignation and if there were any candidates remaining from the previous call for board members they would be considered.  If there were no candidates remaining then there would be a call for new board members.


   X.                        Adjournment

Brink moved to adjourn.  Galt seconded.  Motion approved.  Meeting adjourned at

7:30 p.m.