Grace A. Dow Memorial Library

Library Board


Wednesday, April 18, 2012 7 p.m.

City Hall Council Chambers


      I.                        Roll Call

Burhans called the meeting to order at 7:00 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Michael Burhans, Lucille Cronin, Sarah Galt, Steven Markey, Laura Peterson


ABSENT:  Suzanne Phillips


ALSO PRESENT: Ron Beacom, Manager of MCTV and Library Communications; Wendy Shields, Technical Secretary


   II.                        Acceptance of February 15, 2012 Meeting Minutes

Motion to accept minutes made by Cronin, seconded by Galt.  Motion approved.


 III.                        Additions or Changes to the Agenda



IV.                        Public Comments



   V.                        Director’s Report

Barnard announced that the Early Literacy Activity Center will be called “Beyond Books.”  This center has been created thanks to grants and donations.  There will be a ribbon cutting on Wednesday, May 9th at 4:30 p.m. in the Youth Services Department at the Library.


Cronin commented that she enjoyed serving refreshments with Peterson at the Celebration of Our Community of Readers on March 23rd .  She thought the program was very successful.  Burhans complimented the staff on their teen programming including the Hunger Games Program.


VI.                        Patron Comments and Suggestions


1.      I live in Tittabawassee Township and would like to access ebooks.

Access to eBooks is limited to those who live in the library’s legal service area as required under the Overdrive subscription.

2.      You really must teach people how to behave in the library.  No talking on cell phones anywhere in the library except in the coffee room.  Whispering at all times.  No talking in computer area.  Just whispering.  Otherwise they should be asked to leave.

The Quiet Room provides a space for those who need or want a no talking area.

3.      Install P.A. system.

Need and cost are considerations.

4.      You guys are awesome and you’re doing a great job.  Keep doing what you do.

5.      Great library.  Friendly people.

6.      I would like to comment on the new feature that the library offers – Virtual Shelf Browser.  Looking up books is so much easier with this option.  I have found a lot of books that I did not know even existed.  Also reviews from people that have read the book is very helpful.  Thanks for this service.



1.      I would like to see more community events in brochure rack.  Informative programs, information on books clubs, etc.

Nonprofit organizations are invited to provide brochures for the literature rack in the lobby. 

2.      Could there be computer classes for people who are really beginners.

Please share your specific suggestions for computer classes with the Reference Librarians.


Too hot in library – 7 comments

Repairs were being done on the cooling system during this unexpected unseasonably warm March weather.


VII.                        Library Board Appointments

Galt and Phillips have been reappointed by City Council to serve three year terms expiring June 30, 2015. 


VIII.                        Library Annual Report Committee

Two to three people are needed to serve on the Annual Report Committee.  Typically, the Annual Report is approved at the August meeting.  Past reports are available as a model.  Galt, Peterson and Cronin agreed to serve on the committee.


IX.                        Nominations Committee for 2012-2013 Officers

One person is needed to bring a slate of officers before the Board to be voted on in June.  Peterson agreed to serve on the committee.  Brink offered to be Vice Chair.


   X.                        Mideastern Michigan Library Cooperative Board Report – Cronin

No report.


Barnard mentioned that the May meeting is the joint advisory council and board dinner meeting in Grand Blanc.  Board members are invited to attend.  An email with more information is forthcoming.


XI.                        City of Midland 2012-2013 Budget

Barnard went over the schedule for the City of Midland budget process and approval for 2012-2013.  The proposed budget is available on the City of Midland’s website.  There is a printed version available at the Library. 

The Library budget will remain flat in 2012-2013.  Galt commented on the gate count statistics and their accuracy, and inquired about the Supervisor of Circulation and Acquisitions.  This position was a staff promotion, no new positions have been added. Markey asked if it was possible to provide circulation per hour statistics.  Barnard will check.


XII.                        2011-2012 Strategic Plan

The plan was reviewed, noting items that actions have been taken since the last review.


a)      Building/Infrastructure

Goal:  Address needed repairs and renovations

Staff – Grants submitted for parking lot resurfacing, met with architect about Auditorium estimates


b)      Staff Development

Goal:  Ensure that staff has needed technology skills

Staff – Staff questions about Windows 7 addressed on an individual level

Staff – Troubleshooting help sheets provided to staff


c)      Funding

Goal:  Evaluate income sources

Staff – Library Work Group is reviewing fines and fees


d)     Programming

Goal:  Review emerging trends and respond to changing demographics

Staff – Scheduling the 5th Regiment Civil War Band on a Saturday afternoon was appreciated by senior attendees


Goal:  Expand early literacy services

Staff – Formal opening of the Early Literacy Activity Center is scheduled for Wednesday, May 9th


e)      Technology and Resources

Goal:  Utilize technology to improve access to resources

Staff – Developing a page on the website featuring apps, Overdrive Subscription Service to eBooks, Limit on eBooks has been raised to two, eBooks records are being added to the library catalog, offering help sessions with eReader devices


Goal: Enhance delivery of collections and develop unique library collections

Staff – Special promotions on HBO produced and foreign films, Academy Award winners and, coming in June, rent one DVD get a second at no cost.  QR code is being included in Library Connection, posters, flyers.






f)       Marketing

Goal: Promote the library to the community by increasing awareness of the library to achieve sustained usage of the library and attendance at library events.

Staff – Presentation at 2/15 Board meeting on library databases.  Implemented ideas from Board’s brainstorming list – Special end cap display in fiction area for Black History Month, “Quick Pick” book displays at check out desk available for borrowing, have submitted a sample article to the senior services but have had no feedback


XIII.                        Announcements



Barnard provided the summary information from the ICMA survey that was sent at random to Midland residents as well as being available on the City’s website for anyone to respond.  Barnard reviewed the results relevant to the library.  She also reviewed the report card from the Health and Human Services Council of Midland which highlighted the top 10 social issues in Midland County.


XIV.                        Adjournment

Brink moved to adjourn.  Peterson seconded.  Motion approved.  Meeting adjourned at

7:51 p.m.