Grace A. Dow Memorial Library

Library Board


Wednesday, April 17, 2013 7 p.m.

City Hall Council Chambers


     I.                    Roll Call

Burhans called the meeting to order at 7:00 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Michael Burhans, Lucille Cronin, Sarah Galt, Steven Markey, Laura Peterson


ALSO PRESENT: Ron Beacom, Manager of MCTV and Library Communications; Wendy Shields, Technical Secretary; Stephanie Williams, Supervisor of Youth Services


Absent: Suzanne Phillips


   II.                    Acceptance of February 20, 2013 Meeting Minutes

Motion to accept minutes made by Brink, seconded by Peterson.  Motion approved.


 III.                    Additions or Changes to the Agenda



IV.                    Public Comments



  V.                    Presentation on Databases for Youth

Stephanie Williams, Supervisor of Youth Services, gave a presentation on four databases for youth: Culturegrams, InfoTrac, Biography and Opposing Viewpoints.


VI.                    Directors Report

The following items were highlighted from the report: the completion of the Auditorium renovation funded by the Friends of the Library, the Friends upcoming 40th Anniversary celebration, and the availability of text messaging for library notifications.  Barnard thanked Beacom for presenting at the Kiwanis Club due to her illness.


Barnard provided information on the Mideastern Michigan Library Cooperative Annual meeting to be held on May 9th, 5:00 p.m.,  Grand Blanc.  RSVP required by May 6th.


Barnard announced that Board Recording Secretary Wendy Shields has resigned her position at the library to accept a position in the Treasurer’s Office.


VII.                    Patron Comments and Suggestions


1.     Please give us the option of receiving library notifications by text (phone) rather than just email.

Text messaging for library notifications is available. Patrons can sign up at the checkout desk.

2.     Having only 75 minutes on the computer is not enough time for those who have no other computer source and need more time to work.  I would appreciate if there was more optional amount of time if computers are not in high demand.

Laptops are provided for additional time.

3.     I feel like you should get more computers.

The cost of adding computers is the issue.

4.     I’d like to take computer classes from the library, but whenever I look at the Library Connection the time doesn’t fit for moms who have kids because 2:30pm is the time for picking up.  Could you change the time to like 3pm?  Thank you!

Suggestion will be considered.

5.     I think you guys should let people check out books even after overdues.

Patrons with outstanding overdue materials or $5.00 or more in fines may not check out until record is cleared.

6.     I love all the books and people.  Thank you for all the good you do.

7.     I love you!  You are always so kind and patient when I need help and you have never once rolled your eyes at my stupidity.  You are a jewel and I’m so glad so many people – young and old- use and appreciate you.

8.     Love to be able to use catalog at home and place holds, email notification for holds and overdues wonderful– also renewal at home!  Easy, Easy





VIII.                    Library Board Expiring Terms

Brink, Burhans, and Peterson have been appointed to three year terms by the City Council. Phillips has vacated her seat on the Board due to job relocation.  The vacant seat will be advertised.


IX.                    Library Board Annual Report Committee

Peterson, Cronin and Markey volunteered to serve on the committee.  A draft report is due at the August Board meeting.


  X.                    Nominations Committee for 2013-2014 Officers

Peterson volunteered to serve as the committee.  Burhans and Brink offered to serve as Chair and Vice Chair respectively.


XI.                    City of Midland 2013-2014 Budget

Barnard reviewed the schedule leading up to the approval of the budget by City Council.  There are no proposed reductions to the library’s budget that remains flat.


XII.                    2012-2013 Strategic Plan

The Plan was reviewed, noting items that actions have been taken since the last review in bold. 


Goal: Provide staff with tools to enhance performance

Action: Offer relevant training via webinars or a staff in-service

                        Staff:  Look for opportunities from MMLC, MLA, MCLS, ALA and other                                     sources

*Getting Kids Hooked on Books webinar

*Toddler/Preschool Story Times with Music workshop

*Early Literacy webinar

*OCLC Interlibrary Loan webinar

*The Very Ready Reading Program webinar


Goal:  Improve appearance of physical plant

Action:  Expend the $3 million grant in designated areas

                        Staff:  Work with architect and others to plan and implement

*Wigen Tincknell Meyer & Associates hired as architects of record, reviewing interior improvement projects to determine probable cost, chiller and cooling tower ordered


Goal: Provide programming to target audiences

Action: Expand book discussion format to reach young professionals and males

Staff:  Initiate an online book discussion and a nonfiction book discussion featuring a guest speaker

Anytime, Anywhere Online Book Discussion – Discontinued due to lack of participation.  Replaced with Book of the Month selection starting in March.

*Book Discussion on The Beast in the Garden with guest speaker from the Department of Natural Resources, April 10.  Attendance was 24 with very favorable comments.  Will consider another book discussion with guest speaker.


Goal: Increase visibility in community

Action:  Initiate an awareness campaign

Staff:  Schedule presentations about library resources and services to community groups

*Presentations to Kiwanis, AAUW, MPS Media Staff


Beacom updated the Board on the marketing program, “geekthelibrary.” The campaign will officially conclude at a reception recognizing our “geek” models on Tuesday, April 23rd at 5:30 p.m. That same evening the library is participating in World Book Night, an international program that promotes reading with book giveaways.  Our models will take selected books to specified locations for free distribution.  Beacom informed the Board that one of the models, Patricia Clore, recently passed away. The Geek outside banner will be taken done at the end of April.  Other banners promoting library and MCTV services will be used.


The Library’s Happenings 2013 series of programs using the theme of “Whatdoyougeek?” continues with a photography workshop for teens and the Abraham Lincoln impersonator presentation with a short performance by the Tittabawasee Fife and Drum Corps.


The Eating for Health series has additional programs scheduled through July.  The Summer Reading program starts June 10th.


XIII.                    Announcements

Peterson announced that with the closing of Central Middle school there will be a book sale the third week in June with books from the three middle schools available at very good prices.


Cronin inquired about the Discovery Square project.  Concept plans have been presented by the firm Hamilton Anderson.  The Discovery Square entities reviewed and offered comments that will be incorporated in the next presentation.


XIV.                    Adjournment

Brink moved to adjourn.  Peterson seconded.  Motion approved.  Meeting adjourned at 8:23 p.m.