Grace A. Dow Memorial Library

Library Board


Wednesday, October 16, 2013 7 p.m.

City Hall Council Chambers


      I.                        Roll Call

Burhans called the meeting to order at 7:00 p.m.


PRESENT: Melissa Barnard, Maxine Brink, Michael Burhans, Lucille Cronin, Sarah Galt, Laura Peterson, Debra Hayes, Steve Markey


ALSO PRESENT: Ron Beacom, Manager of MCTV and Library Communications; Roberta VanHolstyn, Technical Secretary.


   II.                        Acceptance of August 21, 2013 Meeting Minutes

Motion made by Brink to accept minutes, seconded by Peterson.  Motion approved.


 III.                        Additions or Changes to the Agenda



IV.                        Public Comments



   V.                        Directors Report

Although Board packets were mailed last Thursday, several Board members reported not receiving them over the weekend. Barnard inquired whether the Board would be interested in receiving the packets electronically.  Cronin responded that she would like to have the packet sent to her email.  Board members can let Barnard know if they want to change to email in the future.  As a backup, the agenda with the proposed minutes, director’s report, and patron comments and suggestions is available on the city’s website. 


From the Director’s Report, Barnard highlighted that State Representative Jim Stamas has received recognition as the 2013 Legislator of the Year from the Michigan Library Association for his support of libraries in Michigan.  Cronin will prepare a letter of congratulations to Mr. Stamas from the Library Board.


Ron Beacom commented on the following items in regard to library publicity and promotion:

·         Input for the Strategic Plan is being gathered through a website survey, library “vision” ideas from patrons visiting the library that are on display in the youth and adult areas, and various focus groups. 

·         The “City in 15” program produced by MCTV will soon be featuring the library renovation project.

·         Banners advertising eBooks and Story Times are being developed for the Eastman Avenue pole.  The library has several banners that can be rotated.

·         Library articles have been submitted to the December issue of Tridge Life. The most recent month of the magazine is available in the library quiet room.

·         Appreciation goes to the Midland Daily News for space on the op-ed page for articles supporting the library.  College students and their use of the library will be the focus of the next article to be submitted.

·         Renovation project signage is being developed to guide patrons through the construction zones in the library.


Cronin commented that she enjoyed the op-ed article in the Midland Daily News titled “Five library things you can do at home.”


VI.                        Patron Comments and Suggestions


1.      I love how you have both an adult DVD and children’s DVD section.  However all newer children’s DVDs are in the adult section.  Why can’t they be in the children’s?

Featured films designated “Family” are shelved in the adult DVD collection.  DVDs designated “Children” are shelved in the youth DVD collection.  New DVDs are purchased for both collections.

2.      Wireless connection so poor and speed so slow that I had to leave library to study elsewhere.  Very poor WiFi service in quiet room/main floor.

The library has limited bandwidth which may impact speed depending on what you are downloading. The access point serving the Quiet Room and main floor is planned for replacement.

3.      You are doing AMAZING! But, please see if all adult movies can have no cost.  Thanks for everything!

Charges for DVDs are defined in the City of Midland Code of Ordinances.  The Library Fines and Fees Ordinance will be reviewed in the next year.

4.      Please consider allowing senior citizens to check out videos without a charge – (maybe 5 a week-there should be a limit!)  Many of us have very limited income and can’t afford cable.  The antenna channels available are mostly religion (11 of 17 channels.)  $1.25 is an inexpensive fee unless you come down to the end of the month and need a can of soup!

Charges for DVDs are defined in the City of Midland Code of Ordinances.  The Library Fines and Fees Ordinance will be reviewed in the next year.




VII.                        Library Renovations Update

The heating and cooling system installation is underway.  A large crane will be used to remove/install cooling equipment.  Sections of the parking lot will be closed to accommodate the operation of the crane.  Patrons will be notified as information becomes available.   


In preparation for the new self checkout system, RFID tags are being coded and place in library materials.  Staff will be doing the tagging in the stacks using a special cart with the encoding equipment.


Three Rivers Construction will be doing the interior renovation and is ordering materials and supplies to be available on site to complete construction in a timely manner once underway.  A work schedule will be confirmed soon and work on some interior projects could begin as early as next week.  The bidding process for the furniture has begun.


VIII.                        Mideastern Michigan Library Cooperative Report

Cronin attended the Mideastern Michigan Library Cooperative Board organizational meeting in September.  Updates on the programming for Summer Reading Programs and other events booked for member libraries were also presented.


IX.                        2013-2014 Strategic Plan update

The Strategic Plan Team met in September to plan the environmental scan, and develop a list of focus groups and questions to be asked by Lee Rouse in the focus groups.  The various focus groups are: library staff, senior citizens, tweens/teens, non-users, partner organizations, young professionals, parents/grandparents/caregivers, and Friends of the Library.  The Strategic Plan committee will meet with Lee Rouse in November to review focus group findings and the environmental scan information.  Board members Galt, Cronin, and Hayes are participating on the team.


  X.                        Announcements

Ron Beacom reminded the public that the Midland Area Community Foundation Cultural Awareness Committee has a panel discussion on world issues at the library on October 24th. A reception will follow. An essay contest for students is underway, with the winner being announced at the reception. An exhibit is on the library mezzanine from October 22nd through 31st.


Michael Burhans noted that the library eBook circulation is up.  Steve Markey asked how many titles are available, to which Barnard responded there are approximately 2500 titles in the collection with new titles added regularly. 


XI.                        Adjournment

Brink moved to adjourn.  Peterson seconded.  Motion carried.  Meeting adjourned at 7:29 p.m.  Next meeting date is November 20, 2013.