Grace A. Dow Memorial Library

Library Board


Wednesday, February 19, 2014, 7 p.m.

City Hall Council Chambers


      I.                        Roll Call

Burhans called the meeting to order at 7:00 p.m.


PRESENT: Melissa Barnard, Michael Burhans, Lucille Cronin, Sarah Galt, Laura Peterson, Debra Hayes, Steve Markey

ABSENT: Maxine Brinks

ALSO PRESENT: Ron Beacom, Manager of MCTV and Library Communications; Roberta VanHolstyn, Technical Secretary.


   II.                        Acceptance of January 15, 2014 Meeting Minutes

Motion made by Cronin to accept minutes, seconded by Peterson.  Motion approved.


 III.                        Additions or Changes to the Agenda



IV.                        Public Comments



   V.                        Directors Report

Barnard reported that the Battle of the Books program is moving forward with 61 teams registered.  After the second Written Battle, sixteen teams will compete in the Oral Battle on March 1st.


The Friends of the Library used book sale is February 21st through February 23rd .  This is a fundraiser for the Friends to support programs and services at the library.


Barnard announced that the Library’s Open House to celebrate the renovations will be Sunday, April 13th, which is the start of National Library Week.  The Open House is 2:00 to 5:00 with a short program at 3:00 in the Auditorium.  A  Board representative is invited to speak at the program.   Any Board member who is willing to speak should contact Barnard.  Other speakers include: a City Councilman, a representative from The Herbert H. and Grace A. Dow Foundation, and Craig McDonald from the Alden B. Dow Home and Studio.


Beacom noted that the Open House information will be included in the next issue of the Library Connection and in the Happenings flyer.  On Sunday, March 10th, an advertising wrapper will be included in the Midland Daily News. 


Markey inquired about Mango Day.  The day will promote the Mango database with activities and prizes.  The computer lab will be open for patrons to try the program.


Peterson asked about the Storybird program.  Markey explained it is a computer program to encourage story writing.  A child can choose an illustrator and write their own text to create a picture book.  Markey was responsible for bringing this program to the attention of the staff.  The library will focus on 4th and 5th grade students.  Two sessions are scheduled.


Burhans inquired about Teen Band Night.  Two local teen bands will be performing.


VI.                        Patron Comments and Suggestions

No Comments and Suggestions were submitted.


VII.                        Library Board Expiring Terms

Terms for Markey and Cronin are expiring June 30, 2014.  Barnard explained the process for reappointment, and for appointment of new members.  Both Markey and Cronin indicated their desire to serve another term.


VIII.                        Library Renovations Update

Barnard reviewed the progress on the renovations.  Most of the lower level and Mezzanine is completed.  The new circulation desk is operational.  Self check stations are installed but not ready for use.  Carpeting continues on the first floor.  Beacom added that the heating and cooling system is nearly finished.


IX.                        Mideastern Michigan Library Cooperative Report

Cronin reported that she participated in the Mideastern Michigan Library Cooperative Board virtual meeting on January 21st.  Routine business was covered.  Mini grants will be used for Cooperative Board members and member library directors to attend a Library Legislative Day in Washington D.C.  All costs except air fare will be provided.  Cronin has been awarded one of the grants to attend.


  X.                        2013-2014 Strategic Plan update

Barnard brought Board members up-to-date on the Strategic Plan including the proposed new mission and vision statements.  Work continues on developing goals and actions plans.  Those will be presented at the next Board meeting.


Proposed Mission Statement:  To inspire lifelong learning by connecting people and resources.  Proposed Vision Statement:  To be the most dynamic, accessible, and relevant learning environment in the community. 


Galt questioned whether the emphasis on lifelong learning would change the focus of programs to be less entertainment.  Barnard confirmed that there are learning aspects to all of the library programs and materials. 


Motion was made by Cronin, seconded by Hayes to adopt the Mission and Vision Statements.  Motion passed.


Comments from the focus groups will be made available to the Library Board in the next meeting packet.  Cronin commented that involvement in the strategic plan has been very interesting.


A new addition to the Strategic Plan is the introduction of Core Values for the staff. These include:  professionalism, fulfillment, innovation and change, teamwork and leadership, communication, and customer focus.  More information will be provided at the next meeting.


Library Board goals will be developed after the goals and action plans are in place.


XI.                        Announcements

Cronin commended the library on having Steve Luxenberg as a speaker for the Great Michigan Read author program.  The questions from the audience were thoughtful and unique.  The program was taped by MCTV and is being shown on MGTV Charter channel 188 or U-Verse 99 and is available on the City’s website.  Beacom commented that the panel discussion on the community’s mental health care system was also taped and is available for viewing. 


Beacom added that the Come Play @ Your Library theme connects the new look at the library with the playroom and colors in Alden B. Dow’s home. On April 6th, a special section in the Midland Daily News will celebrate the renovations with several articles about the project, library services, and the history of the library.   Beacom also mentioned that the February’s City in 15 program highlighted the library’s renovation project. 


XII.                        Adjournment

Markey moved to adjourn.  Peterson seconded.  Motion carried.  Meeting adjourned at 7:36 p.m.  Next meeting date is April 16, 2014.