MBS INTERNATIONAL AIRPORT COMMISSION

 

May 19, 2005

 

MINUTES

                                                                           

The meeting was held in the Airport Commission Board Room, 8600 Garfield Road, Freeland, Michigan 48623.  Chairman Eugene Gwizdala called the meeting to order at 1:00 p.m.  Roll was called by Debbie Meisel.

 

 

COMMISSIONERS

 

Present                             Absent & Excused         Staff                       Other  

Patrick H. Beson               George J. Biltz               Jeff Nagel               Jeremiah Stettler, Saginaw News

Cecil A. Collins                                                      Ryan Riesinger        Lori Hugo, Tri Travel Assoc.
Kenneth W. Distler                                                 Gary Campbell                  

Brian K. Elder                                                        Bob Peckham        

Eugene F. Gwizdala                                                Debbie Meisel

Wilmer Jones-Ham

Hollis H. McKeag

Karl S. Tomion

 

                                                                                                                       

PLEDGE OF ALLEGIANCE 

 

Mr. Nagel stated that four items were being added to the agenda.  Contracts for Peckham Engineering were approved at the March meeting.  Since then, Peckham has been able to complete specifications and bidding for the vehicle; sewer study and bidding for the work; and plans, specs and bidding for the painting.  Bids were received for the painting and sewer work on Monday which was too late for the packet but in time for the meeting.  Acting on these items will keep this grant moving forward.  The government has released grant money, applications will be filed by the State, and the grant may be issued as early as two weeks. 
 
Mr. Nagel stated that it is not typical to add so many items at the meeting, however it is in the best interest in the progress of the grant and related projects.  Mr. Nagel thanked Mr. Bob Peckham, Mr. Jim Peckham, and their staff for their efforts to keep these projects moving.  Mr. Nagel also stated that hopefully the bids on security and FIDS will be ready for approval at the July meeting.    
 
MINUTES:  Mr. Collins made a motion to approve the minutes of the Regular Commission Meeting held on April 21, 2005.  Ms. Jones-Ham seconded the motion.  The motion was unanimously approved by the Board.

 

APRIL 2005 WARRANT AND CASH & INVESTMENT SUMMARY:  Mr. Elder made a motion to approve the Warrant Registers for the April Payroll Account Check Numbers 81572-81624 and the April Operations and Maintenance Check Numbers 35603-35670; and the April Cash and Investment Summary.  Mr. McKeag seconded the motion and the Board unanimously approved it.


PUBLIC COMMENT:  None

 

ELECTION OF OFFICERS:  Mr. Nagel stated that the existing officers were elected in August of 2004 after Bob Smith, who had been Chairman, passed away.  Current officers are Gene Gwizdala, Chairman; Ken Distler, Vice-Chairman; and Hollis McKeag, Secretary.

 

The By-Laws state that officers may serve for two consecutive terms and “election to serve the remainder of an unexpired term shall not be construed as service of a one (1) year term”.  Also, according to the By-Laws, each governmental entity must be represented by holding an officer position.  The Airport Manager is designated as the Assistant Secretary/Treasurer.

 

Mr. Elder made a motion nominating Mr. Gwizdala as Chairman with Ms. Jones-Ham seconding the motion.  There being no further nominations, Mr. Collins made a motion to close the nominations and unanimous vote be cast.  Mr. Beson seconded and the Board unanimously passed the motion.

 

Ms. Jones-Ham made a motion nominating Dr. Distler as Vice-Chairman with Mr. Elder seconding the motion.  There being no further nominations, Mr. Collins made a motion to close the nominations and unanimous vote be cast.  Ms. Jones-Ham seconded and the Board unanimously passed the motion.

 

Mr. Tomion made a motion nominating Mr. McKeag as Secretary with Ms. Jones-Ham seconding the motion.  There being no further nominations, Mr. Collins made a motion to close the nominations and unanimous vote be cast.  Mr. Jones-Ham seconded and the Board unanimously passed the motion.

 

 

MEETING SCHEDULE:  Mr. Nagel said that during the annual meeting in May, the Commission approves the schedule for regular Commission meetings for the next year.  The following schedule sets the date on the third Thursday of each month:

 

            June 16, 2005                                                  January 19, 2006

            July 21, 2005                                                   February 16, 2006

            August 18, 2005                                               March 16, 2006

            September 15, 2005                                         April 20, 2006

            October 20, 2005                                            May 18, 2006

            November 17, 2005

            December 15, 2005

 

The MBS International Airport Commission meets at 1:00 p.m. in the Commission Board Room, second floor of the passenger terminal, 8600 Garfield Road, Freeland, Michigan.

 

Ms. Jones-Ham made a motion to approve the schedule of regular meeting dates with Mr. Elder seconding.  The motion unanimously carried.

 

MUNICIPAL EMPLOYEES RETIREMENT SYSTEM CONFERENCE:  Mr. Nagel stated that the Municipal Employees Retirement (MERS) conference will be held at the Hyatt Regency in Dearborn on September 20-22, 2005.  The law requires that an employee delegate and alternate shall be selected by secret ballot of the employees who are in the retirement system.

 

The Board must also appoint a delegate, and in the past, the Airport Manager was chosen.  A motion is required naming the delegate, alternate and the Board selection delegate.  A ballot was taken and Debra Meisel and Carol Janks were selected as employee delegate and alternate respectively.  Ms. Jones-Ham made a motion acknowledging Debra Meisel as employee delegate, Carol Janks as employee alternate, and Jeff Nagel as officer delegate appointed by the Commission.  Mr. Elder seconded and the Board unanimously passed the motion.

 

AIRLINE TERMINAL ADVERTISING AGREEMENTS:  Mr. Nagel reported that the airport currently has 20 advertising displays located in the terminal building.  These displays range from a small courtesy phone with a sign to a large backlit display case.  The agreements for the displays automatically renew and have a sixty-day notice to cancel.  The customer base for these displays is fairly steady as one ad may be replaced per year.  The displays generate revenue ranging between $100-$260 per month per display.

 

Because of the limited budget impact of the agreements, and to expedite the negotiation and agreement approval process, the Commission could grant contract approval authority to the Airport Manager.  This has been discussed with Mr. Lippert and he agrees with the recommendation.

 

Mr. McKeag made a motion to grant authority to the Airport Manager to sign and negotiate airline terminal advertising agreements on behalf of the Commission.  Mr. Tomion seconded and the motion unanimously passed.

 

AIP GRANT 3205 – RUNWAY DEICING VEHICLE/MATERIAL SPREADER:  Mr. Nagel stated that a runway deicing vehicle/material spreader was listed as part of AIP Grant #3205.  Bid documents were developed by Peckham Engineering and three companies requested a copy of the specifications.  Bids were due on May 4th and one company, Oshkosh Truck, submitted a bid.  The vehicle is a specialty sand spreader which has the capability of pre-wetting the sand with liquid deicing chemical prior to application onto the runway.  The total bid was for $449,388 which includes the vehicle, material spreader, 22 foot runway plow and quick-hitch.

 

Dennis Jouppe at Peckham Engineering reviewed the bid.  Two other airports in Michigan purchased similar vehicles within the past year, Alpena and Traverse City, and the bid MBS received is comparable with bids submitted for those two vehicles.  Mr. Jouppe’s opinion is that rebidding the vehicle would produce the same results.  Therefore, the recommendation from Peckham Engineering is to award the bid to Oshkosh Truck Corporation.

 

The breakdown of costs is Federal participation, $426,918; State participation, $11,235; and Local share, $11,235.

 

Mr. Elder made a motion to award the purchase of the runway deicing/material spreader to Oshkosh Truck.  Mr. Beson seconded the motion.  Mr. Collins asked if there were any other bids.  Mr. Nagel stated that only the one bid was received.  After Board discussion the motion unanimously passed.

 

AIP GRANT #3205 – PAVEMENT MARKING:  AIP Grant #3205 has an item to paint the entire airfield.  In March the Commission approved a contract for Peckham Engineering to prepare plans and specifications for bids.  Bids were received on May 16, 2005 from PK Contracting for $73,522.43 and Kenmark for $75,494.60.  Mr. Peckham reviewed the bids and recommended awarding the contract to PK Contracting.  Mr. Nagel added that the bids came in under the original estimate of $91,000.

 

Mr. Elder made a motion to award the contract for airfield painting to PK Contracting and authorization for the Chairman to sign the contract.  Ms. Jones-Ham seconded.  Mr. Collins asked for the record, how many bids were received with Mr. Nagel responding that the two bids that were received are as listed.  The Board unanimously passed the motion.

 

PECKHAM ENGINEERING CONTRACT AMENDMENT - PAVEMENT MARKING – AIP GRANT #3205:  Mr. Nagel stated that at the March 17, 2005 meeting the Commission approved the contract for Peckham Engineering to prepare plans and specifications for the airfield marking project. An amendment for the contract is required to provide construction supervision for this project in the amount of $5,646.00.  The amendment is subject to review and approval by our Project Manager at the State Aeronautics Office.

 

Mr. McKeag made a motion a motion approving Amendment #1 to the Peckham Engineering contract for airfield marking to provide construction supervision and authorization for the Chairman to sign the amendment.  Mr. Tomion seconded.  Discussion took place regarding the time frame for construction.  It was also noted that this project is at the same percentage for Federal, State, and Local as all other projects.  The Board unanimously passed the motion.

 

GRANT #3205 – SEWER REHABILITATION:  Mr. Nagel stated that AIP Grant #3205 has an item to inspect and rehabilitate the Airline Terminal Building sanitary sewer.  The study has been completed and the bids were received on May 16, 2005 from Pipeline Services Inc. for $43,400 and Michigan Pipe Inspection Inc. for $44,800.  Mr. Peckham reviewed the bids and recommended awarding the contract to Pipeline Services Inc.  Mr. Nagel stated that the bids were below the estimate of $47,000.  Mr. Peckham reported that there would be no interruption of service.  He also stated that he was confident with the procedure even though it is new to him, because they will test the system prior to working on it and again after the repair.  Mr. Tomion made a motion to approve the contract for Airline Terminal Building sewer rehabilitation to Pipeline Services Inc. and authorization for the Chairman to sign the contract. Mr. McKeag seconded and the Board unanimously passed the motion.

 

PECKHAM ENGINEERING CONTRACT AMENDMENT – SEWER WORK – AIP GRANT #3205:  Mr. Nagel stated at the March 17, 2005 meeting the Commission approved the contract for Peckham Engineering to perform an analysis of the sanitary sewer system from the Airline Terminal Building.  The evaluation is complete and bids have been received.  A contract with Peckham Engineering is required to provide the design and the construction supervision for this project.  Total cost of the agreement is $7,659.00 and is subject to review and approval by our Project Manager at the State Aeronautics Office.

 

Mr. Tomion made a motion approving the agreement with Peckham Engineering to conduct construction supervision for the Airline Terminal Building sewer rehabilitation and also to approve the Chairman to sign the agreement.  Mr. McKeag seconded and the motion unanimously carried.

 

OLD BUSINESS:  None

    

NEW BUSINESS:  Mr. Riesinger invited all Commission members and media personnel to attend this year’s annual live fire training.  This is an annual live fire training for all Airport Rescue and Fire Fighting personnel and is a FAA requirement to maintain our Airport Operating Certificate.  A mobile trainer owned by the State of Michigan and leased to Kellogg Community College of Battle Creek will be on site.  The trainer is FAA approved and utilized to simulate an aircraft fire.  The training will take place on Thursday, May 26, from approximately 10 a.m. to 1 p.m.  In addition to MBS fire personnel, firefighters from Tittabawassee Township, Saginaw Township, and Kochville Township will also participate. 

 

ADMINISTRATIVE MATTERS:  Next regular meeting is scheduled for June 16, 2005.

 

ADJOURNMENT:  There being no further business, Mr. Elder made a motion to adjourn.  Ms. Jones-Ham seconded and the Board unanimously passed the motion.  The meeting adjourned at 1:27 p.m.

 

 

 

                                                                                                                                                            Hollis H. McKeag, Secretary