MBS INTERNATIONAL AIRPORT COMMISSION

 

May 17, 2007

 

MINUTES

                                                                           

The meeting was held in the Airport Commission Board Room, 8600 Garfield Road, Freeland, Michigan 48623.  Chairman Eugene Gwizdala called the meeting to order at 1:00 p.m.  Roll was called by Debbie Meisel.

 

COMMISSIONERS

 

Present                                  Staff                                        Guests  

Patrick H. Beson                   Jeff Nagel                               Mark Wilcer, RS&H

George J. Biltz                       A. T. Lippert                           Joe Jackson, RS&H

Kenneth W. Distler                Ryan Riesinger                       

Darnell Earley                        Debbie Meisel                         Other

Brian K. Elder                                                                      Pete Poznak, Currie & Kendall

Wilmer Jones-Ham                                                              Curtis Mczee, Citizen

Eugene F. Gwizdala                                                             Karen Ehrlin, NWA

Jon Lynch                                                                            Rich Bostwick, NWA

Hollis H. McKeag                                                                Angela Osmond, TSA

                                                                                            Cheryl Wade, Midland Daily News

                                                                                            Wilma Kasten, Citizen

PLEDGE OF ALLEGIANCE 

 

MINUTES:  Mr. Earley made a motion to approve the minutes of the Regular Commission Meeting held on April 19, 2007.  Mr. McKeag seconded the motion.  The motion was unanimously approved by the Board.

 

APRIL 2007 WARRANT AND CASH & INVESTMENT SUMMARY:  Mr. Beson made a motion to approve the Warrant Registers for the April Payroll Account Check Numbers 83056-83111; the April Operations and Maintenance Check Numbers 37478-37551; and the April Cash and Investment Summary.  Mr. McKeag seconded the motion and the Board unanimously approved it.

 

PUBLIC COMMENT:  None

 

ELECTION OF OFFICERS:  Mr. Nagel stated that the following officers, Gene Gwizdala, Chairman; Ken Distler, Vice-Chairman; and Hollis McKeag, Secretary were elected in May of 2006, which was the second full term for all three officers.

 

The By-Laws state that “no commissioner shall serve for more than two (2) consecutive one (1) year terms”.  Also, according to the By-Laws, each governmental entity must be represented by holding an officer position.  The Airport Manager is designated as the Assistant Secretary and Treasurer. 

 

Mr. Beson made a motion nominating Dr. Distler as Chairman with Mr. Elder seconding the motion. There being no further nominations, Mr. Earley made a motion to close the nominations and unanimous vote be cast.  Mr. Elder seconded and the Board unanimously passed the motion.

 

Dr. Distler made a motion nominating Hollis McKeag as Vice-Chairman with Mr. Beson seconding the motion.  There being no further nominations, Mr. Elder made a motion to close the nominations and unanimous vote be cast.  Mr. Biltz seconded and the Board unanimously passed the motion.

 

Mr. Elder made a motion nominating Mr. Gwizdala as Secretary with Mr. Beson seconding the motion.  There being no further nominations, Mr. Earley made a motion to close the nominations and unanimous vote be cast.  Mr. Biltz seconded and the Board unanimously passed the motion.

 

Dr. Distler thanked Mr. Gwizdala for his last two years of service and all his support.  Dr. Distler stated that he would be honored if Mr. Gwizdala would run the rest of the meeting and then he would begin at the next meeting.

 

MEETING SCHEDULE:  Mr. Nagel stated that during the annual meeting in May, the Commission approves the schedule for regular Commission meetings for the next year.  The following schedule sets the date on the third Thursday of each month:

 

             June 21, 2007                                                         December 20, 2007

             July 19, 2007                                                          January 17, 2008

             August 16, 2007                                                     February 21, 2008

             September 20, 2007                                               March 20, 2008

             October 18, 2007                                                   April 17, 2008

             November 15, 2007                                               May 15, 2008

 

The MBS International Airport Commission meets at 1:00 p.m. in the Commission Board Room, second floor of the Passenger Terminal, 8600 Garfield Road, Freeland, Michigan.

 

Mr. Biltz made a motion to approve the schedule of regular meeting dates.  Mr. McKeag seconded and the motion unanimously carried.

 

MUNICIPAL EMPLOYEES RETIREMENT SYSTEM CONFERENCE:  Mr. Nagel stated that the Municipal Employees Retirement (MERS) conference will be held at the Radisson Plaza Hotel & Suites in Kalamazoo on September 18-20, 2007.  The law requires that an employee delegate and alternate shall be selected by secret ballot of the employees who are in the retirement system.

 

The Board must also appoint a delegate, and in the past, the Airport Manager was chosen.  A motion is required naming the delegate, alternate and the Board selection delegate.  A ballot was taken and Debra Meisel and Carol Janks were selected as employee delegate and alternate respectively.  Dr. Distler made a motion acknowledging Debra Meisel as employee delegate and Carol Janks as employee alternate with Ms. Jones-Ham seconding.  The motion unanimously carried.  Mr. Earley made a motion acknowledging Jeff Nagel as officer delegate.  Mr. Biltz seconded and the motion passed unanimously.

 

RS&H AGREEMENT (TERMINAL DESIGN):  Mr. Nagel stated that in December of 2006 the commission voted to proceed with the development of a new terminal complex and to design the project in 2007.  MBS has applied for FAA funding to support this phase of the project and that grant will be forthcoming.

 

Attached is the contract for RS&H to perform the design services.  As with other AIP projects, the contract is subject to review and approval of the MBS State Project Manager.  It has been sent to the state and approval is anticipated shortly.   There have been no questions to date. 

 

When the Five Year Plan was presented in March, the estimate for this contract was about $2.4 million but the contract came in at $2.2 million.  Mr. Nagel thanked Mark Wilcer, Project Manager and Joe Jackson, Project Officer from RS&H for coming to the meeting and expediting the contract. It was voted on in December to move forward and get the contract as soon as possible although now there have been some delays in the grants. 

 

Mr. Nagel spoke briefly about the contract and what is entailed.  This contract includes the design development phase, construction document phase, and the bidding phase.  Under Task 4.0 Bidding, it includes Site Utilities/Rough Grading; Terminal; Landside Site Work/Public Road Improvements Work; Airside Site Work; Wayfinding – Interior and Exterior; and Furniture, Fixtures and Equipment – thru an approved GSA vendor process.  Items that will not be bid under this contract are Passenger Boarding Bridges and Security/Revenue Control Systems/Public Access.  These are not included in order to take advantage of the latest technology in two or three years. 

 

Included in each phase of the contract is the budgeting process, cost estimate process, and FAA funding eligibility.  The goal is to maximize FAA funding and look for alternate funding resources.  Anticipated schedule is a 90, 120, 210, 280, and 390 day review with the full contract complete at 420 days.  Mr. Nagel stated that it will be phased with anticipation of some of the site and utility work to be ready in spring to take advantage of FAA/AIP and discretionary dollars.  Mr. Nagel opened the discussion for questions from the board. 

 

Mr. Earley asked if the contract was RS&H’s contract.  Mr. Nagel stated that it is RS&H’s contract with required state boilerplate requirements.  Mr. Lippert has reviewed and approved the contract to form.

 

Mr. McKeag inquired about the land.  Mr. Nagel stated that there is no update at this time.  The attorneys are working on it.  Agreement has been reached to get access to the land for geotechnical work from the original scope.

 

Mr. Biltz asked to see a schedule of the next 3-5 years in regards to the project to help with understanding the timing.  Mr. Nagel stated that he will work with RS&H to develop a schedule.

 

Dr. Distler made a motion to approve the contract with RS&H for design of the terminal complex subject to state approval and federal grant approval.  Ms. Jones-Ham seconded.  Chairman Gwizdala asked for a roll call vote.  Ms. Meisel called roll; Patrick Beson, yes; George Biltz, yes; Kenneth Distler, yes; Darnell Earley, yes; Brian Elder, yes; Eugene Gwizdala, yes; Wilmer Jones-Ham, yes; Jon Lynch, yes; Hollis McKeag, yes.  Motion carried.

2007 AIP PROJECTS:  Mr. Nagel stated that at the March 15, 2007 meeting, the commission approved the MBS Five-Year Capital Plan.  Based on that plan, staff has applied for federal AIP funds for 2007 projects.  The projects listed for this year include Terminal Building Design, Construct GA Taxiway, Blast Pad Rehabilitation, Taxiway A Rehabilitation, Snow Broom Purchase, Airfield Marking, Land Purchase, and Wetland Mitigation.

 

Mr. Nagel stated that the land purchase and wetland mitigation will be a separate grant.  The FAA has split the remaining projects into Grant #3507, Terminal Building Design; Grant #3607, Construct GA Taxiway, Blast Pad Rehabilitation, Taxiway A Rehabilitation, Snow Broom Purchase, and Airfield Marking.  Both grants are 95% federal, 2.5% state and 2.5% local.

 

FAA grants are based on actual contract or bid amounts.  With the passage of the RS&H contract this month, Grant #3507 will continue in the process.

 

Mr. Nagel stated that the plans and specifications for bidding the pavement work and snow broom are completed and those amounts are anticipated to be brought to the full commission in June.  June 6, 2007 is the bid opening date for the pavement and broom bid. 

 

Mr. Biltz made a motion to approve the attached Resolution for Grant #3507.

 

RESOLUTION

(Terminal Building Complex Design Grant #3507)

 

RESOLUTION ADOPTING AND APPROVING THE EXECUTION OF THE GRANT APPLICATION, GRANT AND ALL RELATED DOCUMENTS BY THE MBS AIRPORT COMMISSION, A SPECIAL STATUTORY BODY, ACTING AS SPONSOR FOR THE CITY OF MIDLAND, CITY OF SAGINAW, AND COUNTY OF BAY, MICHIGAN, AND THE UNITED STATES OF AMERICA, FEDERAL AVIATION ADMINISTRATION, FOR THE PURPOSE OF OBTAINING FEDERAL AID FOR THE DEVELOPMENT OF THE MBS INTERNATIONAL AIRPORT, UNDER PROJECT NO. 3-26-0083-3507.

 

BE IT RESOLVED by the members of the MBS International Airport Commission,

Freeland, Michigan:

 

Section I.  That MBS International Airport Commission, on behalf of the City of Midland, the City of Saginaw and the County of Bay, Michigan, shall submit a Grant Application and enter into a Grant Agreement for the development of the MBS International Airport, and that such Grant Documents shall be set forth hereinbelow:

 

Section II.  That the Chairman or Vice-Chairman of the MBS International Airport Commission, is hereby authorized and directed to execute said Grant Application, Grant Agreement, and all other related documents in (4) copies on behalf of the City of Midland, City of Saginaw, and County of Bay, Michigan, and the Airport Manager is hereby authorized and directed to impress the official seal and to attest said execution:

 

Section III.  That the Grant Application/Agreement referred to as Project 3-26-0083-3507.

 

Mr. Earley seconded and the motion unanimously carried.

 

Mr. Biltz made a motion to approve the attached Resolution for Grant #3607.

 

RESOLUTION

(Taxiway Construction, Blast Pad Rehabilitation, Taxiway A Rehabilitation,

Airfield Marking and Snow Broom Purchase Grant #3607)

 

RESOLUTION ADOPTING AND APPROVING THE EXECUTION OF THE GRANT APPLICATION, GRANT AND ALL RELATED DOCUMENTS BY THE MBS AIRPORT COMMISSION, A SPECIAL STATUTORY BODY, ACTING AS SPONSOR FOR THE CITY OF MIDLAND, CITY OF SAGINAW, AND COUNTY OF BAY, MICHIGAN, AND THE UNITED STATES OF AMERICA, FEDERAL AVIATION ADMINISTRATION, FOR THE PURPOSE OF OBTAINING FEDERAL AID FOR THE DEVELOPMENT OF THE MBS INTERNATIONAL AIRPORT, UNDER PROJECT NO. 3-26-0083-3607.

 

BE IT RESOLVED by the members of the MBS International Airport Commission,

Freeland, Michigan:

 

Section I.  That MBS International Airport Commission, on behalf of the City of Midland, the City of Saginaw and the County of Bay, Michigan, shall submit a Grant Application and enter into a Grant Agreement for the development of the MBS International Airport, and that such Grant Documents shall be set forth hereinbelow:

 

Section II.  That the Chairman or Vice-Chairman of the MBS International Airport Commission, is hereby authorized and directed to execute said Grant Application, Grant Agreement, and all other related documents in (4) copies on behalf of the City of Midland, City of Saginaw, and County of Bay, Michigan, and the Airport Manager is hereby authorized and directed to impress the official seal and to attest said execution:

 

Section III.  That the Grant Application/Agreement referred to as Project 3-26-0083-3607.

 

Mr. Earley seconded and the motion passed unanimously.

 

OLD BUSINESS:  Mr. Nagel introduced Karen Ehrlin, Assistant Manager of Customer Service for Northwest Airlines at MBS Airport.  Ms. Ehrlin is a great asset to the team.

 

Mr. Nagel stated that MBS has applied for the Small Community Air Service Grant.  The results are usually posted in late summer.  MBS applied for $500,000 federal money with $100,000 local money.  Of the local share $70,000 will be airport money and $30,000 will come from Vision Tri-County which consists of the three chambers and economic developments.  The pledge letters are coming in.  Mr. Nagel will keep the board updated on the grant.

 

Mr. Nagel stated that an editorial had been published in the Midland Daily News in support of the new terminal.  He thanked Cheryl Wade in facilitating the meeting with the editorial board.

 

NEW BUSINESS:  Mr. Nagel stated that every three years the airport is required to conduct an emergency plan exercise.  Mr. Nagel asked Mr. Riesinger to give the board an overview of the exercise.  Mr. Riesinger stated that the exercise will take place on May 23, 2007, 10:00 a.m. – 12:30 p.m.  This exercise has been planned over the last six months with the Saginaw County Emergency Preparedness Council and other organizations.  There will be approximately 200 individuals on site with 80 of them being volunteers from various schools playing roles as victims for an aircraft disaster.  Roughly 120 mutual air responders from various fire departments, medical, and other agencies including the Sheriff’s Department will be participating.  Anyone interested in observing or participating should contact the Administrative Office no later than close of business on Monday.  The mobile fire trainer will be used Tuesday for the annual certification of the firemen and again on Wednesday for the exercise. 

 

ADMINISTRATIVE MATTERS:  Dr. Distler recommended that if anyone is available they should attend the various functions that take place at the local general aviation airports in each community.  June 9th Harry Browne has an event and on Father’s Day there is one at James Clements.

 

Next regular meeting is scheduled for June 21, 2007.

 

Ms. Jones-Ham thanked Mr. Gwizdala for his outstanding leadership, service and commitment and also Dr. Distler, the new chairman for his dedication.  She complimented them on their teamwork.

 

Dr. Distler thanked Mr. Gwizdala for all his work and for all he taught Dr. Distler over the eight or nine years that they have been on the board together.  Everyone gave Mr. Gwizdala a round of applause.     

 

ADJOURNMENT:  There being no further business, Mr. Earley made a motion to adjourn.  Mr. Biltz seconded and the Board unanimously passed the motion.  The meeting adjourned at 1:28 p.m.

 

 

 

                                                                                                                                                            Hollis H. McKeag, Secretary