MBS INTERNATIONAL AIRPORT COMMISSION

 

June 21, 2007

 

MINUTES

                                                                           

The meeting was held in the Airport Commission Board Room, 8600 Garfield Road, Freeland, Michigan 48623.  Chairman Kenneth Distler called the meeting to order at 1:00 p.m.  Roll was called by Debbie Meisel.

 

COMMISSIONERS

 

Present                            Absent & Excused        Staff                       Other     

Patrick H. Beson             George J. Biltz              Jeff Nagel               Justin Engel, Saginaw News

Kenneth W. Distler                                              A. T. Lippert          Rich Bostwick, NWA

Darnell Earley                                                      Ryan Riesinger  John Palen, Midland Issues

Brian K. Elder                                                     Debbie Meisel       Angela Osmond, TSA

Eugene F. Gwizdala

Wilmer Jones-Ham                                              Guests

Jon Lynch                                                            Robert Peckham

Hollis H. McKeag                                                                                   

 

                                        

PLEDGE OF ALLEGIANCE 

 

MINUTES:  Mr. Gwizdala made a motion to approve the minutes of the Regular Commission Meeting held on May 17, 2007 and the Special Commission Meeting held on June 1, 2007.  Ms. Jones-Ham seconded the motion.  The motion was unanimously approved by the Board.

 

MAY 2007 WARRANT AND CASH & INVESTMENT SUMMARY:  Mr. Gwizdala made a motion to approve the Warrant Registers for the May Payroll Account Check Numbers 83112-83167; the May Operations and Maintenance Check Numbers 37552-37621; and the May Cash and Investment Summary.  Mr. Elder seconded the motion and the Board unanimously approved it.

 

PUBLIC COMMENT:  None

 

COMMITTEE ASSIGNMENTS:  Chairman Distler assigned commissioners to various committees. Operations Committee will be Gene Gwizdala as chairman, George Biltz, and Ken Distler.  Finance Committee will be Hollis McKeag as chairman, Brian Elder, and Wilmer Jones-Ham.  Personnel Committee will be Darnell Earley as chairman, Jon Lynch, and Pat Beson.  Marketing Committee will be George Biltz as chairman, Brian Elder, and Ken Distler.  Mr. Gwizdala made a motion to accept the committee assignments.  Ms. Jones-Ham seconded and the motion passed unanimously.

 

MGM RENTAL AGREEMENT ASSIGNMENT:  Mr. Nagel stated that MGM Rental LLC is the current licensee of the National/Alamo location at MBS.  MGM Rental has been in discussions with Vanguard Car Rental, USA Inc., which is the parent company for the National/Alamo brands, about selling the MBS location.  This would provide MBS with a corporate-owned National/Alamo location as opposed to the current licensee structure.  Once the sale is complete, the lease will need to be assigned to Vanguard.  The lease allows for the assignment with commission approval.  Mr. Lippert has reviewed the assignment documents and has approved as to content.  Mr. Gwizdala made a motion to approve the assignment of the MGM Rental lease to Vanguard Car Rental USA Inc. effective on or about June 27, 2007 and authorize the Chairman, or in his absence the Vice-Chairman, to sign all related documents.  Mr. Earley seconded and the motion passed unanimously.

 

GRANT #3607 PAVEMENT BIDS:  Mr. Nagel stated that FAA Grant #3607 includes the following pavement projects:  New General Aviation Taxiway, Taxiway “A” Rehabilitation, Air Carrier Ramp Rehabilitation, Blast Pad Rehabilitation, and Airfield Marking.

 

Mr. Nagel said that in December 2006 the Airport Commission approved a contract with Peckham Engineering to develop plans and specifications to bid this project.  The bids were opened June 6th and the following two bids were received:  Saginaw Asphalt & Paving, $1,799,817.14 and Pyramid Paving & Contracting, $1,592,677.32.  The engineer’s estimate for this project was $2,054,589.00.

Bob Peckham has reviewed both bids submitted and has recommended for approval the bid of Pyramid Contracting.

 

Mr. Peckham reviewed the work to be completed with this project and answered questions.  The project has 63 bid items and will take 60 days to complete.  The pre-construction meeting is scheduled for July 11th.  Mr. Earley made a motion to approve the bid of Pyramid Paving and Contracting and authorize the Chairman, or Vice-Chairman in his absence, to sign all related documents for this project.  Mr. Gwizdala seconded and the motion passed unanimously.

 

GRANT #3607 CONSTRUCTION MANAGEMENT:  Mr. Nagel stated the contract which was approved in December 2006 with Peckham Engineering was for design development through bidding on the pavement projects.  An amendment to that agreement which covers construction supervision and inspection services in the amount of $136,405 was submitted to the board.  Mr. Nagel was informed on Tuesday that the State Project Manager had reviewed and approved the amendment.    The cost for construction management is AIP eligible and included in the grant. 

 

Mr. Gwizdala made a motion to approve Amendment I to the Peckham Engineering contract for FAA Grant #3607 and authorize the Chairman, or Vice-Chairman in his absence, to sign all related documents.  Mr. Elder seconded and the motion passed unanimously.

 

GRANT #3607 SNOW BROOM BIDS:  Mr. Nagel stated that FAA Grant #3607 includes the purchase of a high-speed snow broom.  In February, the Airport Commission approved a contract with Peckham Engineering to develop the bid specifications for this equipment.  Bids were due on June 6, 2007 and the following three bids were received:  Dauchi Jitsugyo, $436,970.00; M-B Companies, $449,361.000; and Schmidt Engineering, $465,602.00.

 

Mr. Nagel informed the board that with most specialized airport equipment, each bid had minor deviations from the specification.  The bid of Dauchi Jitsugyo however did not include the specified Foreign Object Debris (FOD) box which was included to assist the maintenance staff with cleaning debris from ramps, taxiways and runways.  This was an integral part of the equipment specification which was included on the other two bids.  In an effort to compare the bids on an equal basis, the cost of the FOD box was deducted from the M-B and Schmidt bid; doing that put M-B Companies at low bid.

 

In summary, the bid review of Peckham Engineering finds the bid of M-B Companies satisfying the overall intent of the specifications and is the lowest and most advantageous to the sponsor.  The recommendation of Peckham Engineering is award the bid to M-B Companies for $449,361.00.  Staff has reviewed and concurred with the recommendation.

 

The cost breakdown is:

 

             Federal (95%)................................................................................. $426,892.00

             State (2.5%)...................................................................................... $11,234.50

             Local (2.5%)..................................................................................... $11,234.50

 

Mr. Gwizdala made a motion to approve the bid of M-B Companies and authorize the Chairman, or Vice-Chairman in his absence, to sign all related documents for this project.  Ms. Jones-Ham seconded and the motion passed unanimously.

 

OLD BUSINESS:  Mr. Riesinger gave an update on the airport emergency exercise that was held on May 23, 2007.  Approximately 200 people were onsite.  The exercise is held to test the MBS Emergency Plan and the emergency plan of the surrounding mutual aid organizations.  It is also a tool to learn and improve on.  Dr. Distler attended the exercise and complimented Mr. Riesinger on the coordination and planning of the event.  He stated that it was as real as it could be without it being a real emergency.

 

NEW BUSINESS:  Mr. Nagel stated that he had attended the annual national AAAE conference in Washington, D.C.  It was his first time to that particular conference.  Time was allotted to visit Capitol Hill.  Senate was in session so he was unable to see either Senator Levin or Stabenow; however he was able to see the legislative aide for Congressman Kilde who has been a supporter of MBS and the MBS projects.  Mr. Nagel was also able to visit with Dave Camp who had a cancellation that day.  While at the Capital, Mr. Nagel discussed the terminal project and especially the air service grant.  MBS’ congressional representatives gave letters of support regarding the air service grant at application.  Mr. Nagel stated that this was not only a thank you visit but a plea to them if there is anything else they can do to help get the air service grant.  The results of the air service grant should be announced the end of this summer.  

 

Chairman Distler encouraged other board members to attend the various functions at the local general aviation airports in the communities.

 

Chairman Distler presented Mr. Gwizdala with a commemorative gavel for his service as Chairman during the last term.  Mr. Gwizdala thanked the board and stated that it was a pleasure serving.

 

The board congratulated Ms. Jones-Ham on her recent marriage.

 

ADMINISTRATIVE MATTERS:  Next regular meeting is scheduled for July 19, 2007.  Mr. Earley stated that he will be unable to attend the July meeting.

 

ADJOURNMENT:  There being no further business, Mr. Gwizdala made a motion to adjourn.  Mr. Earley seconded and the Board unanimously passed the motion.  The meeting adjourned at 1:25 p.m.

 

 

 

                                                                                                                                                            Eugene F. Gwizdala, Secretary