MBS INTERNATIONAL AIRPORT COMMISSION

February 9, 2009

MINUTES

A special meeting was held in the Airport Administration Building Conference Room, 8500 Garfield Road, Suite 104, Freeland, Michigan 48623. Chairman Kenneth Distler called the meeting to order at 5:13 p.m. Roll was called by Debbie Meisel.

COMMISSIONERS

Present Absent & Excused Staff Other

Kenneth W. Distler George J. Biltz Jeff Nagel Christine Hartges, MBS ATCT

Darnell Earley Brian K. Elder Andre R. Borrello

Eugene F. Gwizdala Ernie Krygier Ryan Riesinger Guest

Hollis H. McKeag Jon Lynch Debbie Meisel Aaron Aljets, RS&H

Joyce J. Seals

PLEDGE OF ALLEGIANCE

Chairman Distler introduced Christine Hartges who is the Acting Manager at the control tower.

PUBLIC COMMENT: None

PHASE II TERMINAL CONSTRUCTION BIDS (AIP PROJECT #3909): Mr. Nagel stated that AIP Project #3909 includes several pieces of work related to Phase II of the Terminal Construction Project. The following items are included in this project:

- Old pavement removal

- Construction of a temporary construction access road

- Minimal tree removal

- Structure demolition

- Construction of a temporary fence around the site.

RS&H has designed this project under the terminal design contract. Bids were received for this work on February 6, 2009 through the State bid letting process. There were 19 total bidders with a low bid from Bierlein of $415,107.25, which was 21% under the estimate of $523,060.

Based on a review of all information submitted, it is the recommendation of RS&H to award the contract to Bierlein Companies in the amount of $415,107.25. The State did not see any defects in the bid. Mr. Gwizdala made a motion to approve the bid of Bierlein Companies for the amount of $415,107.25 and authorize the Chairman to sign all related documents for this contract. Mr. Earley seconded the motion. After discussion regarding the various items in the project the motion passed unanimously.

PHASE II TERMINAL CONSTRUCTION ADMINISTRATION (AIP PROJECT #3909): Mr. Nagel stated that RS&H will be providing Construction Administration for Phase II of the Terminal Construction process. This service is not included in their ongoing terminal design contract. Therefore, this service must have a stand-alone contract amendment.

RS&H has drafted a Construction Administration Contract in the amount of $41,000 to provide these services. Mr. Nagel stated that he received an email this week from the State Project Manager stating that the contract had been reviewed and approved for that amount. Mr. Gwizdala made a motion to approve the contract with RS&H to provide Construction Administration services for the Terminal Construction Phase II Project and authorize the Chairman to sign all related documents. Ms. Seals seconded and the motion passed unanimously.

FAA RCAG REIMBURSABLE AGREEMENT (AIP PROJECT #3909): Mr. Nagel stated that the RCAG is the antenna complex that needs to be relocated along with the ASOS which is a weather piece of equipment. Both need to be relocated in the terminal project. The process to move the FAA-owned RCAG and ASOS equipment is dependent on obtaining Reimbursable Agreements from the FAA. The first agreement, which the Commission approved in December, 2007, in the amount of $44,250, covered the preliminary engineering, site evaluation and planning. The equipment needs to be moved as soon as possible so the grading can be completed.

The next step in the process is to obtain an agreement with the FAA which covers the next phase of the project. This work includes:

- Design support

- Construction inspection

- Establishment of communication circuits

- Equipment installation.

The estimated cost for the FAA agreement is $617,063.21 based on information provided by the FAA. As with all FAA Reimbursable Agreements, the sponsor (MBS) must make full payment in advance. The airport will be reimbursed 95% through AIP Grant #3909 and reimbursed 2.5% through the State. The airport final cost will be 2.5% of the project. It is important to note that final FAA cost will vary depending on actual number of hours needed to complete the scope of work.

The movement of these facilities has been included in our ongoing Five-Year Plan. The total estimated cost has been between $1 million and $1.5 million. RS&H will develop the plans in conjunction with the FAA and hopes to bid the project yet this year.

This agreement is needed to keep this piece of the terminal project moving forward. Mr. Gwizdala made a motion to approve the FAA Reimbursable Agreement subject to final approval in the amount of $617,063.21, authorize the Chairman to sign, and also authorize payment of the agreement for submission into Grant #3909. Ms. Seals seconded the motion. The new location of the RCAG and ASOS was shown. There being no further discussion the motion passed unanimously.

AIRFIELD PAINT MARKING BIDS: Mr. Nagel stated that the runway paint marking was originally placed in 2009 AIP Grant #4009. He was notified by the FAA just this week that the painting is not eligible for FAA funding at this time. However, he is working with FAA in an attempt to get the painting funded with AIP dollars when the 2009 “Part B” AIP program is released scheduled for the spring. This will take coordination between MBS, the FAA District Office in Detroit and the FAA Certification/Safety Office in Chicago.

Working with Peckham Engineering and the FAA the consensus was to receive bids as scheduled on Friday, February 6, 2009. The following bids were received:

PK Contracting $78,803.78

Kenmark $79,398.14

Both bids were under the engineer’s estimate of $93,000. A recommendation was received from Bob Peckham to accept the bid of PK Contracting for $78,803.78. This recommendation is contingent on MBS receiving federal AIP funding for this project. Mr. Gwizdala made a motion to approve the bid of PK Contracting in the amount of $78,803.78 for the Runway Paint Marking contingent on receiving FAA AIP funding for the project and also authorize the Chairman to execute all related documents. Ms. Seals seconded and the motion passed unanimously.

AIRFIELD PAINT MARKING CONSTRUCTION SUPERVISION: Mr. Nagel stated that a contract must be approved with Peckham Engineering to provide Construction Supervision during the Airfield Paint Marking Project.

Bob Peckham has drafted a contract to provide this service in the amount of $8,803.00. This contract is subject to review and approval of our State Project Manager. This contract should also be approved subject to MBS receiving an AIP grant for painting. Mr. Gwizdala made a motion to approve the contract with Peckham Engineering to provide Construction Supervision for the Airfield Paint Marking Project contingent on State approval and contingent on receiving an AIP grant and authorize the Chairman to sign all related documents. Ms. Seals seconded and the motion passed unanimously.

OLD BUSINESS: None

NEW BUSINESS: None

ADMINISTRATIVE MATTERS: Next regular meeting is scheduled for February 19, 2009.

Chairman Distler thanked everyone for making a special effort to attend this meeting.

ADJOURNMENT: There being no further business, Mr. Gwizdala made a motion to adjourn. Ms. Seals seconded and the Board unanimously passed the motion. The meeting adjourned at 5:32 p.m.

Eugene F. Gwizdala, Secretary