MBS INTERNATIONAL AIRPORT COMMISSION
July 16, 2009
The meeting was held in the Skyroom Restaurant, 8600 Garfield Road, Freeland, Michigan 48623. Chairman George Biltz called the meeting to order at 1:00 p.m. Roll was called by Debbie Meisel.
Present Absent & Excused Staff Other
Eugene F. Gwizdala
Connie Turner, RS&H
JUNE 2009 WARRANTS AND CASH & INVESTMENT SUMMARIES: Mr. Gwizdala made a motion to approve the Warrant Registers for the June Payroll Account Check Numbers 84710-84765; the June Operations and Maintenance Check Numbers 39494-39574; and the June Cash and Investment Summaries. Mr. Elder seconded the motion and the Board unanimously approved it.
PUBLIC COMMENT: None.
AIRFIELD PAVEMENT CRACK SEALING: Mr. Nagel stated that pavement crack sealing is an important maintenance tool to help prolong the life of the airfield pavements. In the past, MBS has utilized the State 50/50 cost sharing program for this work. Due to budget cuts, the State eliminated this program a few years ago. Therefore, 100% local funds are required for this work. For 2009, $15,000 was budgeted.
Three quotes were received to complete the work in compliance with MDOT specifications. The quotes are based on a per linear foot basis and were as follows: Asphalt Concrete Services, $.50/foot; Scodeller Construction, $.45/foot; and American Sealcoating, $.40/foot.
All of the quotes were well under the $.72/foot paid last year. If the entire $15,000 is used approximately 37,500 feet of cracks would be able to be filled which would be very beneficial to the operation. Staff has surveyed the airfield and would be able to use this full amount. Since this total is above Mr. Nagel’s $10,000 authority, he requested Commission approval. Mr. Krygier made a motion to approve the quote of $.40 per linear foot from American Sealcoating, authorize the Airport Manager to spend up to $15,000 to perform pavement crack sealing maintenance, and authorize the Airport Manager to sign the related purchase agreements. Ms. Seals seconded and the motion passed unanimously.
PERSONNEL COMMITTEE UPDATE: The Personnel Committee met on Wednesday, July 1, 2009 to discuss the process of the annual performance evaluation of the Airport Manager. Mr. Earley stated that he had discussions with Mr. Nagel regarding the process and procedure. He also thanked Mr. Krygier and Mr. Lynch for their help. Each Commissioner was given an evaluation form to be returned by July 29, 2009 so that the annual performance can be discussed at the August Commission Meeting.
Mr. Nagel thanked the committee for moving the process forward. He stated that included with the performance evaluation is a letter stating some of the accomplishments the airport has seen over the last 12-18 months. He looks forward to the review process next month.
Chairman Biltz stated that he is in receipt of a letter from Mr. Nagel asking that the review be conducted in Closed Session.
RS&H CONSTRUCTION ADMINISTRATION (GRANT #4109): Mr. Nagel stated that Grant #4109 includes Phase IV of the terminal project which is the construction of the connector taxiway. In an effort to maximize the amount of FAA dollars in this bidding environment, RS&H has specified several bid alternates that may be constructed based on the bids received. Because of this, the final amount of the RS&H Construction Administration contract is not yet determined. Once bids are received and any alternates selected, the RS&H contract amount will be known. This amount will need to be submitted to the FAA by July 30th for grant application.
Mr. Gwizdala made a motion to approve the Airport Manager to submit the RS&H Construction Administration contract amount to the FAA for purpose of completing grant application #4109 and have the Airport Manager bring the final contract to the Commission for approval at the August Commission meeting. Ms. Seals seconded the motion.
Mr. Lynch asked about the spreadsheet listing the various projects and the progress of each that was requested at last month’s meeting. Mr. Nagel stated that it was an excellent idea both for the commissioners and the staff. The spreadsheet was in the packet and will be included each month. Mr. Nagel stated that if there are any changes or suggestions, the report can be adjusted.
There being no further discussion, the motion passed unanimously.
RS&H INTERIORS PRESENTATION: Dr. Distler stated that the Operations Committee has met with RS&H multiple times. The goal for the interior of the new terminal is to highlight the history of the regions so that the people will identify with it. The presentation is close to the final product. He stated that RS&H were very helpful and accommodating and thanked them for their patience. Chairman Biltz added that although the process is not complete the committee wanted to bring this to the Board now so that if there are any issues or changes it can addressed before the selection is finished. The completed selection for the interior will be brought back to the Commission in the next month or two. He also thanked RS&H for their assistance.
RS&H presented carpet, tile, wall coverings, and counter samples. Mr. Wander stated that combinations of industry and innovation which has been the basis of all the communities served by the airport along with the natural resources and nature that are part of the community were used in designing the terminal. This is also being used for the interior. There are two different pallets in which one represents the land and the other the water.
They explained the advantages of carpet versus tile which includes the comfort under foot, less probability of slipping, and it can be changed in ten years to give the terminal a fresh look. All carpet will be carpet squares so that they can be removed and replaced as necessary. The entrances will be carpeted with a mat and a drain underneath to catch the snow and salt before the customer reaches the carpet. Tile will be placed in front of the ticket counters, rent a car counters and the concession area.
Upon leaving the airside and going to the landside, there will be a large map of the area showing the three communities and all the waterways. There was concern regarding the location of the map since it would be where the travelers are in a hurry. It was suggested that it be placed in a different a location where it would stand out more and people would be able to see it.
Discussion took place whether these materials can be purchased locally. RS&H stated that any contractor will be able to get these materials. It will ultimately depend on who the subcontractors are. Mr. Wilcer stated that they are trying very hard to get the information out to the communities by advertising in all three newspapers whenever there is a bid but they are tied to the FAA bid process.
Construction Bids: Mr. Nagel stated that as mentioned earlier in the meeting, RS&H has developed the plans and specifications for the next phase of the terminal project, which includes the connector taxiway into the new terminal site.
Although this work is being bid in July, the actual construction will begin next spring. The FAA requires that the contract numbers be submitted by July 30th so that the paperwork for the grant application can be processed in a timely manner. Bids are scheduled to be received on July 22nd.
Based on the Commission action last month, Mr. Nagel will submit the bid number to the FAA using the criteria set forth at the meeting. A Special Meeting may still be needed if requested. With the interest expressed by the Commission last month about getting as much information on the bids as is received, Mr. Nagel will bring a full report back to the Commission in August and actually have the bids set for a formal award at that time. As a result, because the Commission will have the opportunity to review the bids before the actual award, Mr. Nagel recommended and Ms. Seals made a motion to coincide with last month’s motion to approve the bid on the conditions stated insofar as the bid amount will be submitted to the FAA in order to meet the grant deadline, but to clarify that the final award of the bid will be considered at the Commission’s August meeting. Mr. Krygier seconded and the motion passed unanimously.
Radio Grant: Mr. Riesinger stated that earlier this week he was notified that MBS has been selected to receive a Department of Homeland Security (DHS) Public Safety Interoperability Communication (PSIC) grant. This is a great opportunity that will enable the airport to upgrade the existing equipment that is beyond its useful life with 800 mhz digital radios that can be utilized as part of a statewide emergency communications network.
As part of this grant, MBS will receive 34 800 mhz digital radios, radio programming, and accessories. The total cost for the project is $104,510 and the grant will pay 80%, leaving a local match of $20,903. Funds were budgeted for radio improvements in 2009 and are available in the capital budget.
A formal agreement or paperwork have not been received for processing this grant but staff wanted to notify the Commission of this development and note that an exhibit will be prepared for next month’s Commission meeting.
Mr. Krygier asked about the number of radios. Mr. Riesinger explained that these radios will be used by ARFF, maintenance, custodial personnel, management, and also the deputy. The added functionality is that it is part of the Michigan State Police system. Saginaw County 911 is making the transition to this radio along with all mutual aid departments in Saginaw County. Midland and Bay County is also involved in various stages of this transition. The goal is to test this radio on a regional basis at the tri-annual emergency exercise next spring.
NEW BUSINESS: Mr. Nagel stated that RS&H forwarded a FAA Testimony with a Statement of J. Randolph Babbitt, Administrator before the House Committee on Transportation and Infrastructure on Implementation of the American Recovery and Reinvestment Act of 2009 which staff refers to as the Stimulus and received a substantial grant for the terminal project.
Mr. Babbitt went through the pros and cons, how much money the FAA had, and what the qualifications were for an airport to apply. Later in the testimony when Mr. Babbitt was talking what the money would be used for he actually stated “The FAA also targeted several special emphasis investments that will greatly benefit local communities such as Runway Safety Areas (RSA), airfield pavement rehabilitation projects, and non-hub terminal projects that represent aging facilities in smaller markets that are difficult to fund through local fees and charges.” Mr. Nagel stated that was good news for MBS. Mr. Babbitt went on to site four examples of successful ARRA funding with the last one being, “construct a replacement passenger terminal at MBS International Airport in Saginaw, Michigan to replace the existing terminal that has outlived its useful life and has become extremely costly to maintain.”
Mr. Nagel stated that there has been lobbying from various small non-hub airports like MBS to have the FAA invest in this size airport. Many airports were built the same time that MBS was and are having the same problems. It’s good that the FAA is recognizing that it is an issue and small communities need help in funding. Mr. Wilcer added that the FAA does not make a public testimony unless they strongly support the project.
ADMINISTRATIVE MATTERS: Dr. Distler stated that he has a concern that there is one taxiway to and from the new terminal; one way in and out. Mr. Earley asked if that is something that can be looked at a later date. Mr. Nagel stated that this has been discussed at Operation Committee level and internally with RS&H. The design was in accordance with the FAA design standard. Moving the terminal across the runway will eventually lead to future planning of a full length parallel taxiway to that runway and a second taxiway into the terminal building complex. That is not part of this $48 million project but he would hope that it would follow closely on the heels of the overall project. As the project moves forward in funding, the taxiway would be the highest priority item that MBS has.
Mr. Wilcer stated that everyone supports looking at adding a taxiway. It is not only a high priority but highly eligible with the FAA. Cost for the taxiway would cost $5-6 million which is not included in the terminal project. It is currently in year six of the five-year plan. Mr. Lynch stated that he would like to hear more and asked if it could be researched. Chairman Biltz stated that much effort has been spent on developing a funding plan for the terminal project. Currently, the design has one taxiway entrance and he cautioned about adding such an additional expense to the project at this time. Mr. Earley agreed with Chairman Biltz but stated that it is good to talk about it. Chairman Biltz gave various items to be researched and brought back to a future Commission Meeting. Mr. Wilcer stated that they would return with the information.
Next regular meeting is scheduled for August 20, 2009.
ADJOURNMENT: There being no further business, Mr. Gwizdala made a motion to adjourn. Mr. Krygier seconded and the Board unanimously passed the motion. The meeting adjourned at 2:16 p.m.
Eugene F. Gwizdala, Vice-Chairman