REGULAR MEETING OF
MEMBERS PRESENT: Donovan, Lengerman, Robert, Peck, Zimmer-Janeczko, Dauer, Rothhaar, Berthiaume
MEMBERS ABSENT: Kasprzyk
The meeting was called to order at by Chairperson Peck.
Motion by Rothhaar, seconded by Lengerman
to receive the minutes of the meeting of
Call to Audience
Chairperson Peck issued a call to the audience, there was no response.
Berthiaume arrived at
Request for Waiver of Picnic Shelter Fee
McGuire presented a letter from Lynn Schiel, President of Midland High School Athletic Booster Club, requesting a waiver of the shelter reservation fee for evening use by school athletic teams. The Commission discussed the request.
There was discussion about opening the door to other requests from non-profit groups. There was also discussion about getting a more specific request. It was pointed out that the fee was reasonable. Motion by Robert, seconded by Rothhaar to recommend to City Council that the request for shelter fee waiver be denied. Motion carried 7 – 1.
Civic Arena Change Orders
McGuire pointed out that projects the
size of the Civic Arena typically have several changes throughout the
process. He presented two change orders,
one for the installation of a deceleration lane from
$56,888.00. The second change regards field changes in foundation sizes and configuration and total $2,255.22.
Motion by Zimmer-Janeczko, seconded by Lengerman to recommend to City Council that Change Orders 2 & 3 be approved.
McGuire also updated the Commission on three issues which will likely result in change orders to be recommended to City Council prior to the next Commission meeting.
Elevator – When the project was bid, it was unclear whether or not the mezzanine would be affordable. It was anticipated that it would be used only for storage. It appears now that at least at some point in the future it may be used for seating. To that end we are looking at making provisions for an elevator at a cost of $37,900.00. This does not include the actual elevator.
Team Room – when the building was designed two team rooms were included for Midland and Dow but none was included to accommodate Northwood as room for storage was needed. As the building was bid, the concrete bleachers will now offer storage space underneath, freeing up room for an additional team room. The estimated cost is $51,500.00 and is in the long term interest of the facility.
We are discussing a donation to write off a significant portion of team room.
Concession – additions to plumbing and electrical as operational details become clearer.
Civic Arena Advertising Program
McGuire briefly outlined a program to sell advertising in the new Civic Arena as an additional revenue stream. He proposed dasher board signage, in-ice logos and advertising on the ice-resurfacing machine. He indicated that staff was working with Fast Ice and the Saginaw Spirit Hockey Club on the details of the program and are at this time asking for conceptual approval of the ad sales program. There was some concern over large national businesses dominating advertising. There was also concern over visual clutter and advertisers being construed as contributors. Concern was also raised over advertisers of alcohol and tobacco. Motion by Dauer, seconded by Lengerman for the staff to be authorized to develop a policy, to be presented to the Commission, for the Midland Civic Arena to include dasher board signage, in-ice logos and advertising on the resurfacing machine. Motion carried 8 – 0.
Update on Civic Arena in
McGuire informed the Commission that their recommendation to
demolish the Civic Arena building at 515 E. Collins went before the City
and utilize the facility for recreational purposes. They did, however, ask staff to identify other potential uses and the obstacle to those uses. Staff is currently preparing that report.
Lengerman asked about easements and spoke against the property being used for other than park purposes.
Midland Softball Association
McGuire presented a letter from John Coppens on behalf of the Midland Softball Association offering to donate $18,000.00 in fencing improvements and trees for the St. Charles Softball Complex.
Motion by Robert, seconded by Rothhaar to recommend to City Council that the gift of $18,000.00 for improvements to the St. Charles Softball Complex be accepted. Motion carried 8 – 0.
Commission Member Attendance Policy
McGuire informed the Commission that the City Council was seeking fed back on the newly implemented attendance policy. Peck clarified the policy and there were no other comments.
Lengerman asked about the playground equipment in
Lengerman and Donovan indicated the Gun Show was held with no neighborhood issues.
Berthiaume asked about the Commission touring the new facility.
Meeting adjourned at