MIDLAND PARKS AND RECREATION COMMISSION

REGULAR MEETING OF DECEMBER 4, 2007

COUNCIL CHAMBERS MIDLAND CITY HALL

7:00 P.M.

 

MINUTES

 

Meeting was called to order at 7:00 p.m. by Chairman John Rothhaar.

 

Members Present:        Rothhaar, Altimore, Berthiaume, Kelley, Jurado,

Plotzke, Martin

 

Members Absent:        Allen, Dauer

 

 

Minutes:

 

Jurado moved, Berthiaume seconded to receive minutes of the meeting of November 6, 2007.  Motion carried 7-0.

 

Call to Audience:

 

NONE

 

Discussion of Date of January Meeting

Staff requested that the Commission meeting set for January 9, 2008 be moved to Thursday, January 17, 2008 at 7:00 p.m. to allow for a presentation to be made to the Commission on the recommended changes at the golf course for the upcoming golf season.

 

Altimore moved, Jurado seconded to move the meeting to Thursday, January 17, 2008 at 7:00 p.m.  Motion was opposed 7-0.

 

The Commission discussed alternative dates for the meeting as there was concern with members not being able to attend, and thus not having a quorum for the meeting. 

 

Martin moved that three alternatives be offered for the January meeting, with first choice of Monday, January 14 at 5:00 p.m., second choice of Wednesday, January 16 at 5:00 p.m., and third choice of Thursday, January 17 at 7:00 p.m.  Commission asked staff liaison to set the date based on availability of Council Chambers, and report back to the Commission via e-mail with the chosen date.  Motion carried 7-0.

 

 Discussion of Joint Meeting with City Council

Typically the Commission requests a joint meeting with the City Council to establish a philosophy to be used in the fee review process.  City Council is available to meet on January 21 at 6:00 p.m., an hour prior to a regular City Council meeting. 

 

Berthiaume moved, Plotzke seconded to set the fee philosophy meeting for Monday, January 21 at 6:00 with City Council.  Motion carried 7-0.

 

Schedule for Fee Review Process

Murphy proposed the following schedule for the fee review process:

                        January 21 – Joint meeting with City Council to discuss fee philosophy

                        January 30 – Staff to send out proposed fees to Commission

                        February 5 – Review proposed fees at regular Commission meeting

                        March 10 – First Reading at City Council

                        March 24 – Second Reading at City Council

 

Kelley asked if January 30 date could be moved up to January 28 to allow more time for the public to review the proposed fees.  Murphy agreed to make this change in the schedule.

 

 

Old Business:

 

Murphy provided responses to questions raised by the Commission at their November meeting as follows:

·         The Commission asked if it would be feasible to change the fiscal year of the golf course to match the calendar year.  Murphy reported back to the Commission that the City’s fiscal year is established by the City Charter as starting on July 1.  A change to the golf course’s fiscal year would require a change to the City Charter.

 

·         The Commission asked for a report outlining the revenue collected during the 2007 golf season.  Murphy presented a report of golf course revenues by category for April 1 – November 21, 2007.  Questions ensued relating to expenses, financial standing and amount of play at the course.  Murphy explained that staff has been reviewing multiple facets of the course’s operation, and has conducted detailed analyses at the administrative level.  The conclusions of these analyses along with recommendations for improvements to the operation will be shared with the Commission at their January meeting.

 

 

 

 

  • At the November meeting, Jurado inquired about the placement of a gate at the south end of Plymouth Park per the proposed park plan approved by the Commission last June.  Parks staff recommends the gate be placed just south of the maintenance building, allowing access to additional parking spaces along the park roadway during times when the gate may be locked.  Altimore motioned, Jurado seconded that that gate be located south of the maintenance building.  Motion carried 4-1 with Rothhaar and Martin abstaining from the vote. 

 

 

New Business:

 

Murphy informed the Commission that the City has posted a job opening for a Recreation Manager.  This position will work under the direction of the Parks Director and will be responsible for the recreation programming function within the department.

 

 

 

Kelley motioned, Altimore seconded to adjourn the meeting.  Motion carried 7 – 0.  The meeting was adjourned at 8:19 p.m.

 

 

 

Respectfully submitted,

 

 

 

Karen Murphy