7:00 P.M.



MEMBERS PRESENT:  Allen, Berthiaume, Bovid, Carlson, Jurado, Kelley, Martin, Steidemann




Meeting was called to order by Vice Chairperson Chuck Martin at 7:00 p.m.


Past Meeting Minutes Approval

Motioned by Jurado, seconded by Carlson to approve the minutes from the August 4, 2009 meeting. Motion passed 8-0.


Call to Audience



Project Reports:


Master Plan Update:  Murphy gave an update on the Parks and Recreation Master Plan project.  Spicer Group will present a draft to the Commission for review at the October meeting.  As part of the Department of Natural Resource’s Master Plan requirements, a public hearing on the plan will be held at the November Commission meeting.  Following the public hearing, the Commission will be asked to make a recommendation for adoption of the plan by City Council.  Staff will then present the plan to Council for consideration and approval.


Softball Program:  Post reviewed the city’s softball program, including an explanation of the various associations involved in overseeing the program.  Post described the Midland Softball Association’s (MSA) role in the coordination with the Parks and Recreation staff in administering the program.  The fee structure was explained, with the MSA collecting player and team fees, and the city receiving a per player portion of these fees according to city ordinance.  Under the current fee structure, city expenses are outpacing the revenue collected through the current player fee.  Staff is working with the MSA to help rectify this funding situation, and the Commission will likely see a recommendation for a change in the fee structure in the future.


Division Update

Murphy gave a presentation on general Parks operations.  In addition to an overview of the park offerings and the staff responsibilities related to maintenance and upkeep of the parks, Murphy reviewed the projects that have been recently completed.  Projects this season resulted in new play equipment at Emerson Park to replace aging structures, new volleyball nets and sand for the beach volleyball courts at Stratford Woods Park, and ongoing improvements to the Chalet at the City Forest.  The Parks Department accepted a crew of youth from Michigan Works this summer to assist with smaller projects including staining of park pavilions and buildings, and clean up of the warning tracks at various softball fields.  Murphy also gave a preview of upcoming projects to include new play equipment to replace aging structures at Stratford Woods beach and Emerson Park, a new play structure at Chippewassee Park for younger aged children, renovations to the hockey pen at Emerson Park, and clean up of Thrune Park.


Old Business



New Business

Murphy proposed moving the recreation fee review process to begin in October with the intent of having new fees in place prior to submitting the proposed budget for the following fiscal year.  The proposed outline for the recreation fee process would be as follows:


Under the new process, the Commission would have the chance to explain any fee changes to the City Council at their joint meeting.  Jurado and Kelley supported this concept, adding that the process will provide additional discuss material for the joint meeting.  Allen also voiced support for the proposed process as it emphasizes the Commission’s advisory role to the Council.  Berthiaume opposed the new process, stating the process gets the Council involved too late in the process.


Steidemann motioned to accept the proposal, and Jurado seconded the motion.  Motion passed 7-1.




Motioned by Jurado, seconded by Carlson to adjourn.  Motion passed 8-0.  Meeting adjourned at 7:51 p.m.




Respectfully Submitted,


Karen Murphy

Public Services Director