MIDLAND PARKS AND RECREATION COMMISSION

REGULAR MEETING OF SEPTEMBER 7, 2010

MIDLAND CITY COUNCIL CHAMBERS

7:00 P.M.

 

 

 

Meeting called to order at 7:00 p.m. by Chairperson Frank Altimore

 

MEMBERS PRESENT: Altimore, Berthiaume, Bovid, Carlson, Jurado, Kelley, Martin, Rice, Steidemann

 

MEMBERS ABSENT: None

 

Minutes of August 3, 2010

 

Jurado motioned, Steidemann seconded to receive minutes of the meeting of August 3, 2010. Motion passed 9-0.

 

Call to Audience

None

 

Presentation by Friends of the Pere Marquette Rail Trail

 

Mark McCartney, president of the Friends of the Pere Marquette Rail Trail, informed the Commission that the Rail Trail was chosen as one of the best 25 Rail Trails in the nation by the Washington D.C.-based Rails to Trails Conservancy group. In recognition of this prestigious status, the Friends of the Pere Marquette would like to donate $4,000 to the City of Midland for renovations to the wooden bridge located on the Rail Trail between Orchard and Cook Roads. David Waite, former president of the Friends of the Pere Marquette, also spoke in support of the trail and highlighted his concern with maintenance of the city portion of the trail. Mr. Waite is concerned that the city portion of the trail is underfunded, and asked that staff look at what funding is needed to rehabilitate the trail surface in the near future.

 

Jurado made a motion to accept this generous donation on behalf of the City. Kelley seconded the motion, and the motion passed 9-0.

 

Adoption of meeting calendar for 2011

 

Staff proposed the following meeting calendar for 2011 based on input provided by the Commission at their August meeting and the fact that the first Tuesday of the month for May and August 2011 will conflict with elections scheduled in the Council Chambers:

 

February 1, 2011

August 3, 2011*

March 1, 2011

September 6, 2011

April 5, 2011

October 4, 2011

May 4, 2011*

November 1, 2011

June 7, 2011

December 6, 2011

 

 

The May and August meetings as proposed will fall on the first Wednesday of the month.

 

The Commission also considered switching all future meeting dates to the first Wednesday of the month to maintain a consistent date for meetings and to avoid conflicts with election dates. Kelley motioned and Carlson seconded the motion to move all future meetings to the first Wednesday of the month. Berthiaume indicated that she would need to resign from the Commission if this change were approved as she has a conflict with Wednesday evenings. The Commission voted 0-9 against the motion.

Martin subsequently motioned to move the May 2011 and August 2011 meetings to the first Wednesday of the month and leave the remaining meetings on the first Tuesday of the month as has been past practice. Jurado seconded the motion and the motion passed 9-0.

 

FY 2010/2011 Work Plan Approval

 

Murphy presented the proposed Work Plan for FY 2010/2011. Changes to the work plan for this year include:

  • Removal of the golf committee as a subcommittee to the Commission as the golf committee has been reformatted and reports directly to golf course staff.
  • Change in the minimum number of meetings required each year to reflect the revised ordinance requirement of six meetings per fiscal year.
  • Update to the list of discussion topics for the year to include recommendations made by the Commission at their August meeting.

 

Berthiuame asked that a Beautification committee member attend an upcoming meeting in addition to the staff representative to provide an update on activities. Steidemann asked that an update on the Rail Trail be included as a topic. Kelley asked that the City Forest cross country ski trails be included as a topic as well to provide an opportunity for skiers to address trail conditions and grooming needs. Murphy will add these topics to the work plan for future discussion.

 

Jurado motioned to accept the plan. Berthiaume seconded the motion, and the motion passed 9-0.

 

 

Proposed Schedule for Recreation Fee Review

 

Murphy reviewed the schedule for the recreation fee review process. The schedule allows staff to have any changes to the fee structure in place prior to submitting the proposed budget for the following fiscal year. This process worked well last year and staff suggests the same process for this year. The proposed outline for the recreation fee process is as follows:

  • October Commission meeting Commission to review the recreation fee philosophy
  • November Commission meeting Staff to propose revised fees for the Commission to consider
  • December Commission meeting Hold a public hearing to receive input on proposed fees
  • Mid-December Joint Meeting Invite City Council to meet with Commission to discuss the proposed fees
  • January City Council Meetings First and Second reading and adoption of revised fee ordinances

 

 

Project Reports

 

ISC Tournament Wrap Up: Altimore offered his praise to the ISC host committee on a great event. Murphy conferred and added that the event would not have been a success without the dedication and hard work of the parks and recreation supervisory team who had a member in attendance at the event at all times, and the parks field crew who put in countless hours to ensure top notch field conditions. Many positive comments were received on the field conditions and the venue offered at Currie Stadium and Emerson Park. Tournament guests expressed their desire to return to Midland for future tournaments.

 

 

Old Business

 

None

 

 

New Business

 

The November 2010 meeting will be held on Wednesday, November 3 as the original scheduled date conflicts with the election that is being held in Council Chambers.

 

 

Jurado motioned, Martin seconded to adjourn the meeting. Motion passed 9 0. Meeting adjourned at 7:38 p.m.

 

 

 

Respectfully submitted,

 

 

 

Karen Murphy

Public Services Director