MIDLAND PARKS AND RECREATION COMMISSION

REGULAR MEETING OF AUGUST 3, 2011

MIDLAND CITY COUNCIL CHAMBERS

7:00 P.M.

 

 MINUTES

 

1)      Call to Order:  Meeting called to order at 7:02 p.m. by Chairperson Frank Altimore

 

2)      Roll Call:

a.       MEMBERS PRESENT:  Altimore, Bovid, Carlson, Jurado, Metevia, Rice, Steidemann

b.      MEMBERS ABSENT:  Kelley, Carney

c.       OTHERS PRESENT: Marcie Post, Recreation Manager

 

3)      Welcome New Commissioners: Altimore welcomed John Metevia to the commission.  Nancy Carney was unable to attend this meeting and will be joining the commission at their next meeting.  Both Metevia and Carney are filling vacant seats that will expire in June 2014.

 

4)      Election of Chair and Vice Chair: In keeping with the practice of electing a new chair and vice chair each year at the first meeting of the fiscal year, Murphy asked for nominations for the position of chair. 

 

Jurado nominated Altimore to serve as chair and Steidemann seconded the nomination.  Motion passed 6-0, with Altimore abstaining from the process. 

 

Juardo then nominated Bovid to serve as vice chair and Rice seconded the nomination.  Motion passed 6-0, with Bovid abstaining from the process. 

 

5)      Minutes of  June 7, 2011:  Jurado motioned, Carlson seconded to receive the minutes of the meeting of June 7, 2011.  Motion passed 7-0.

 

6)      Call to Audience:    None      

 

7)      Adoption of Meeting Calendar for 2012:  The Commission reviewed the proposed meeting calendar for the upcoming fiscal year, and decided to continue meeting on the first Tuesday of the month with the exception of election dates when meetings will be moved to Wednesday.  The Commission also decided not to meet in January and July.  Under the ordinance, the Commission must meet six times per fiscal year.  The following meeting schedule was proposed for 2012 with the understanding that meetings will be cancelled in advance if the Commission does not have official business to address:

 

February 7, 2012

August 8, 2012

March 6, 2012

September 4, 2012

April 3, 2012

October 2, 2012

May 1, 2012

November 7, 2012

June 5, 2012

December 4, 2012

Steidemann motioned to approve the calendar and Jurado seconded the motion.  The motion passed 7-0.

 

8)      Discussion Topics for FY 2011/2012 Work Plan:  Murphy reviewed last fiscal year’s work plan for the Commission to consider.  The work plan defines the role of the Parks and Recreation Commission as an advisory committee to City Council, and explains the director’s role as staff liaison to the Commission. 

 

Murphy asked for suggestions on discussion topics for the upcoming fiscal year.  A list of proposed topics was discussed, and Murphy will compile a tentative schedule for review and approval at the next Commission meeting.  Altimore asked if the Commission could receive this information in advance and be prepared to prioritize the list at their next meeting.  The Commission also decided to reduce the frequency of updates on the golf course and civic arena since the Commission no longer plays an active role in these two functions.

 

9)      Beautification Advisory Committee Rules of Procedure:    Post shared with the Commission proposed ‘Rules of Procedure’ for the Beautification Advisory Committee (BAC).  With recent turnover in the group, the BAC members felt it was an appropriate time to formalize attendance policies, membership guidelines and other procedural items.   Jurado motioned to accept the Rules of Procedure for the Beautification Advisory Committee as presented, and Bovid seconded the motion.  Motion passed 7-0.

 

10)  Project Reports

a.       Band Shell update:  Murphy reported that donations are being made to the fund held at the Midland Area Community Foundation and to date, approximately half of the necessary funding has been secured toward the project.   The fundraising committee will meet the end of August to discuss the strategy for the remaining funds.  Community support has been strong with many individual citizens donating to the fund.  Altimore inquired about a time frame for the project, and Murphy estimated that the project would take 6-8 weeks to complete based on preliminary discussions with local contractors.  Bovid mentioned that there is a Facebook page for the Central Park Band Shell and a link on the Midland Area Community Foundation’s webpage to make donations to the fund.

 

b.      Fournie Park – Habitat for Humanity:  Murphy reported that once again this year the Parks & Recreation department is lending support to Habitat for Humanity and The Dow Chemical Company’s Neighborhood Revitalization Project in the Fournie Park neighborhood.  Volunteers are giving back to the park by creating a landscaped area around the park sign in memory of past Habitat director Terri Ehrlich.

 

11)  Old Business :  None

 

12)  New Business:  Post presented the new ‘Parks Preview’ publication that highlights feature parks and includes park rules/guidelines.  Post also shared information on two new programs that will debut this fall:  the Dog Swim at Plymouth Pool on September 17, and an adult kickball league on Sunday nights.  Registration for both programs is currently underway.

 

13)  Adjourn:  Motioned by Jurado, seconded by Carlson to adjourn the meeting. Motion passed 7– 0.  Meeting adjourned at 7:42 p.m.

 

 

 

Respectfully submitted,

 

 

Karen Murphy

Director of Public Services