MIDLAND PARKS AND RECREATION COMMISSION

REGULAR MEETING OF SEPTEMBER 6, 2011

MIDLAND CITY COUNCIL CHAMBERS

7:00 P.M.

 

 MINUTES

 

 

1)      Call to Order:  Meeting called to order at 7:02 p.m. by Chairperson Frank Altimore

 

 

2)      Roll Call:

a.       MEMBERS PRESENT:  Altimore, Bovid, Carlson, Carney, Jurado, Kelley, Metevia, Rice

b.      MEMBERS ABSENT:  Steidemann

 

c.       OTHERS PRESENT: Mark Smit, Fraternal Northwest Little League

 

 

3)      Welcome New Commissioner: Altimore welcomed Nancy Carney to the commission.  Carney fills a vacant seat that will expire in three years. 

 

 

4)      Minutes of August 3, 2011:   Jurado motioned, Metevia seconded to receive minutes of the meeting of August 3, 2011. Motion passed 8-0.

 

 

5)      Call to Audience:    None      

 

 

6)      Fraternal Northwest Little League volunteer project at Sturgeon Complex:  Mark Smit, treasurer for the Fraternal Northwest Little League, presented a request to the Commission to accept improvements at the Sturgeon Complex, including an accessible paved walkway and field drainage work.  The improvements are made possible through a $25,000 donation the league received from the Dow Gives grant program.  The work will be done through a combination of contractors and approximately 100 volunteers in mid-September.  Altimore commended the league for the improvements made over the years at the complex.

 

Jurado motioned, Carney seconded to recommend that City Council accept this generous donation of improvements at Sturgeon Complex.  Motion passed 8-0.

 

 

7)      Adoption of Work Plan for FY 2011/2012:  At the August meeting, the Commission suggested a list of topics to be included in the 2011/12 Work Plan.  Murphy provided this list to the Commissioners to review.  The Commission felt the list was a good starting point with additional topics to be addressed as needed over the next year.

 

Metevia motioned, Carlson seconded to accept the Work Plan as presented for FY 2011/12.  Motion passed 8-0.

 

8)      Proposed Schedule for Recreation Fee Review: The proposed schedule to review the recreation fees allows staff to have any changes to the fee structure in place prior to submitting the proposed budget for the following fiscal year.  This schedule has worked well in recent years and I suggest we follow the same process for this year.  The proposed outline for the recreation fee process is as follows:

·         October Commission meeting – Commission to review the recreation fee philosophy

·         November Commission meeting – Staff to propose revised fees for the Commission to consider

·         December Commission meeting – Hold a public hearing to receive input on proposed fees

·         Mid-December Joint Meeting – Invite City Council to meet with Commission to discuss the proposed fees

 

Jurado motioned, Kelley seconded to accept the fee schedule as proposed.  Motion passed 8-0.

 

 

9)      Project Reports

a.       Band shell update:  Murphy reported that the fundraising campaign has raised close to the $191,000 required for the renovation phase of the project.   The committee would like to receive City approval to move forward with the renovation once the $191,000 is in place while funds continue to be raised toward the maintenance fund.  This will allow the renovations to occur this fall.  Murphy asked that the Commission make a recommendation to City Council to accept this generous donation to allow the project to move forward.  Jurado motioned, Carlson seconded to recommend that City Council accept the donation for the renovation phase of the project and allow the renovation to commence once adequate funds are raised. Motion passed 8-0.

 

b.      Park volunteer tree planting project:  Murphy reported that she was contacted this spring by the corporate volunteer manager for The Dow Chemical Company/United Way with interest in supporting the City’s efforts to combat emerald ash borer in the parks.  Dow Chemical is donating $25,000 to the City to purchase trees to be planted in various city parks using volunteer labor from Dow Chemical employees.  100 volunteers will plant close to 300 trees in city parks this October.  Murphy asked that the Parks Commission recommend that City Council accept this generous donation.   Metevia motioned, Rice seconded to recommend that City Council accept this generous donation of funds and volunteer labor to plant trees in the parks.  Motion passed 8-0.

 

c.       Emerald Ash Borer update:  Murphy reported that the emerald ash borer efforts have been strong this summer with the following tasks accomplished to date:

 

      • 250 stumps removed using contractors
      • 1,000 ash trees in street rights-of-way injected with Tree-age® by contractors
      • Have two additional treatment contracts in the bid stage for completion yet this fall
      • Treatment plan is to have all ash that are treatable injected by June 2012
      • 500 ash trees in major parks (including the cemetery) and in the downtown district injected by in-house crews
      • Approximately 70% of all street-side ash trees have been inventoried by in-house crew – GPS located, condition evaluated, either tagged for treatment or marked for removal
      • About 500 ash trees are currently marked for removal this winter

 

 

10)  Old Business :  None

 

 

11)  New Business: 

 

·         Jurado inquired about the Civic Arena proposal to close one of the three ice sheets.  Murphy advised that City Council will make a decision on this matter. 

 

·         Kelley mentioned that the Fun Zone seems in need of maintenance and asked what the City’s plan is for the future.  Murphy reported that she has arranged for the original design firm to evaluate the structure in late September and provide a recommendation to the City as to the future of the structure.  Murphy will share the findings at a future meeting.

 

 

12)  Adjourn:  Motioned by Jurado, seconded by Carlson to adjourn the meeting. Motion passed 8– 0.  Meeting adjourned at 7:53 p.m.

 

 

 

Respectfully submitted,

 

 

 

Karen Murphy

Director of Public Services