MIDLAND PARKS AND RECREATION COMMISSION

REGULAR MEETING OF AUGUST 8, 2012

MIDLAND CITY COUNCIL CHAMBERS

7:00 P.M.

 

 MINUTES

 

 

1)      Call to Order:  Meeting called to order at 7:02 p.m. by Chairperson Frank Altimore

 

2)      Roll Call:

a.       MEMBERS PRESENT:  Altimore, Bovid, Carlson, Carney, Jurado, Metevia, Rice, Steidemann

b.      MEMBERS ABSENT:  Kelley

c.       OTHERS PRESENT:

 

3)      Election of Chair and Vice Chair: In keeping with the practice of electing a new chair and vice chair each year at the first meeting of the fiscal year, Murphy asked for nominations for the position of chair. 

 

Steidemann nominated Altimore to serve as chair and Metevia seconded the nomination.  Motion passed 6-0, with Altimore abstaining from the process. 

 

Altimore then nominated Metevia to serve as vice chair and Carlson seconded the nomination.  Motion passed 6-0, with Metevia abstaining from the process. 

 

4)      Minutes of June 5, 2012:   Altimore motioned, Metevia seconded to receive minutes of the meeting of June 5, 2012. Motion passed 7-0.

 

5)      Call to Audience:    None      

 

6)      Adoption of Meeting Calendar for 2013:  The Commission reviewed the proposed meeting calendar for the upcoming fiscal year, and decided to continue meeting on the first Tuesday of the month with the exception of election dates when meetings will be moved to Wednesday.  The Commission also decided not to meet in January and July due to the proximity to the holiday, and not to meet in April due to Midland Public Schools’ spring break.  Under the ordinance, the Commission must meet six times per fiscal year.  The following meeting schedule was proposed for 2013 with the understanding that meetings will be cancelled in advance if the Commission does not have official business to address:

 

February 5, 2013

September 3, 2013

March 5, 2013

October 1, 2013

May 7, 2013

November 6, 2013

June 4, 2013

December 3, 2013

August 7, 2013

 

 

Steidemann motioned to approve the calendar and Carlson seconded the motion.  The motion passed 7-0.

7)      Discussion Topics for FY 2012/2013 Work Plan:  Murphy reviewed last fiscal year’s work plan for the Commission to consider.  The work plan defines the role of the Parks and Recreation Commission as an advisory committee to City Council, and explains the director’s role as staff liaison to the Commission. 

 

Murphy asked for suggestions on discussion topics for the upcoming fiscal year.  A list of proposed topics was discussed, and Murphy will compile a tentative schedule for review and approval at the next Commission meeting. 

 

8)      Neighborhood playground revised recommendations:  Murphy reviewed the process to date to review neighborhood playground equipment for compliance with current safety standards.  A revised staff recommendation was presented to the Commission that took into account public input received at the May and June meetings, as well as input received by Murphy via email and telephone.  Murphy requested approval of the revised recommendations so staff can move forward with implementing the recommendations.  Complete implementation will require a multi-year approach as funding is available.

 

Metevia motioned to approve the revised staff recommendations as presented.  Rice seconded the motion.  Motion passed 7-0.

 

9)      Project Report:  Murphy gave an update on the upcoming ISC World Fastball Tournament to be held Friday, August 10 – Saturday, August 18 at Emerson Park and Redcoats Complex.  Over 180 games will be played by teams from four countries and across the United States.  Emerson Park will be closed to the general public for the duration of the tournament with an admission fee required for entry.  Parks staff will provide field maintenance and general grounds support throughout the tournament.

 

10)  Old Business :  None

 

11)  New Business: 

a.       Grant request for community event fencing:  Murphy shared with the Commission that she has presented a request to the Midland Area Community Foundation’s grant program for $20,000 to purchase metal event fencing.  The fencing would be used at community events for crowd control and establishing event boundaries.  The City currently uses portable plastic fencing to meet these needs.  The plastic fencing was originally purchased to shorten the fences on softball fields, and is not well suited for use on hard surfaces such as downtown events.  With limited funds, the City has been unable to replace the plastic fencing as it has become damaged.  The goal of the grant request is to purchase appropriate fencing to use for events so the portable plastic fence can be reserved for use on the softball fields as originally intended.

 

b.      Vacant commission seat:  City Council will recommend a candidate at their August 13 meeting to fill the vacant commission seat.  Once appointed, Murphy will provide the candidate with a brief orientation and the candidate will attend the September commission meeting.

 

 

 

 

12)  Adjourn:  Motioned by Carney, seconded by Metevia to adjourn the meeting. Motion passed 7–0.  Meeting adjourned at 7:33 p.m.

 

 

 

Respectfully submitted,

 

 

 

Karen Murphy

Director of Public Services