REGULAR MEETING OF SEPTEMBER 4, 2012
MIDLAND CITY COUNCIL CHAMBERS
1) Call to Order: Meeting called to order at 7:00 p.m. by Chairperson Frank Altimore
2) Roll Call:
a. MEMBERS PRESENT: Altimore, Bovid, Carlson, Carney, Kelley, Metevia, Rankin, Rice, Steidemann
b. MEMBERS ABSENT: None
c. OTHERS PRESENT: None
3) Welcome new commissioner: Altimore introduced Neil Rankin who was appointed for a three year term to the commission by City Council in August.
4) Minutes of August 8, 2012: Steidemann motioned, Metevia seconded to receive minutes of the meeting of August 8, 2012. Motion passed 9-0.
5) Call to Audience: None
6) Adoption of Work Plan for FY 2012/2013: At the August meeting, the Commission suggested a list of topics to be included in the 2012/13 Work Plan. Murphy updated the work plan with these topics and provided the plan to the Commission for review. The Commission felt the list was a good starting point with additional topics to be addressed as needed over the next year.
Metevia motioned, Bovid seconded to accept the Work Plan as presented for FY 2012/13. Motion passed 9-0.
7) Proposed Schedule for Recreation Fee Review: The proposed schedule to review the recreation fees allows staff to have any changes to the fee structure in place prior to submitting the proposed budget for the following fiscal year. This schedule has worked well in recent years and I suggest we follow the same process for this year. The proposed outline for the recreation fee process is as follows:
· October Commission meeting Commission to review the recreation fee philosophy
· November Commission meeting Staff to propose revised fees for the Commission to consider
· December Commission meeting Hold a public hearing to receive input on proposed fees
· Mid-December Joint Meeting Invite City Council to meet with Commission to discuss the proposed fees
Steidemann motioned, Carlson seconded to accept the fee schedule as proposed. Motion passed 9-0.
8) Project Report:
a. Fun Zone staining Murphy reported that the Fun Zone in Plymouth Park will be closed beginning Monday, September 10 for routine maintenance. A temporary work fence will be placed around the Fun Zone while contractors power wash and apply a coat of stain to the structure. Work should be complete by the end of September and park patrons are asked to stay out of the work area for safety reasons during the project.
b. Neighborhood playgrounds Murphy reported that the parks department will remove play equipment from Cleveland, Oak, St. Marys, and Parkdale parks this fall per the approved neighborhood park recommendation. The crew will also begin work on the six parks that received CDBG funding later this fall. In addition, a bid has been sent to vendors for installation of additional play equipment at Hintz Park using a fund held at the Midland Area Community Foundation that is specific for the development of Hintz Park into a childrens park. The equipment will include a swing set, a slide and two spring bouncers for children aged 2-5, as well as new benches and picnic tables.
c. ISC softball tournament Murphy reported that the recent ISC world softball tournament held at Emerson Park and Redcoats Complex was a success with many positive comments received from players and fans regarding the community in general, the park facilities, and the service provided by the city staff. Despite nearly seven inches of rainfall the week leading up to the tournament, the parks field maintenance crew was able to deliver high quality fields at both complexes throughout the entire event, with minimal downtime due to rain delays. Murphy is waiting to receive a final report from the ISC host committee, but initial feedback has been very positive with regard to attendance and sales.
d. Plymouth Pool update Murphy reported that the pool closed for the season at the end of business on Labor Day. The pool had a successful season with many hot summer days bringing swimmers out. An end of season report will be shared with the Commission during the recreation fee review process. One last event will be held on Saturday, September 8 where dogs and their owners are invited to swim at the pool. This is the second year for this event.
9) Old Business : None
10) New Business: Murphy announced that the parks department was awarded a grant for $20,000 from the Midland Area Community Foundation for the purchase of metal event fencing. Murphy applied for the grant this summer because the city has been using portable plastic fencing, originally intended for use on athletic fields, to create barriers and serve as crowd control at community events. The plastic fencing is not a good fit for this use and is sustaining substantial damage as a result. The metal fencing is sturdy, creates a more solid barrier, and is less labor-intensive to set up and take down. The city will match the grant with $5,000 which will be used to purchase and customize a trailer to haul the fencing. Murphy requested that the Commission recommend to City Council to accept this generous grant and authorize staff to solicit bids for the purchase of the fencing.
Metevia motioned, and Rice seconded to recommend to City Council to accept the grant from the Midland Area Community Foundation. Motion passed 9-0.
Steidemann asked for an update on the recreation programs held this summer. Murphy indicated that recreation manager Marcie Post can attend an upcoming meeting to share such a report.
11) Adjourn: Motioned by Steidemann, seconded by Carney to adjourn the meeting. Motion passed 9 0. Meeting adjourned at 7:17 p.m.
Director of Public Services