7:00 P.M.





1)      Call to Order:  Meeting called to order at 7:01 p.m. by Chairperson Frank Altimore


2)      Roll Call:

a.       MEMBERS PRESENT:  Altimore, Bovid, Carlson, Carney, Kelley, Metevia, Rankin Steidemann

b.      MEMBERS ABSENT:  Rice

c.       OTHERS PRESENT: Marcie Post, Recreation Manager


3)      Minutes of September 4, 2012:   Metevia motioned, Steidemann seconded to receive minutes of the meeting of September 4, 2012. Motion passed 8-0.


4)      Call to Audience:    None


5)      Review of recreation fee philosophy:

Murphy reviewed the recreation fee process that the Commission adopted at their September meeting.  The action before Commission this evening was to review the recreation fee philosophy and recommend any changes so that staff can move forward with developing a fee proposal.  Murphy discussed the current fee philosophy for the general recreation programs.  The philosophy has remained relatively unchanged in recent years and has served the parks and recreation department well as long as the fees reflect the philosophy. 


Steidemann motioned to accept the fee philosophy as it currently stands, seconded by Carlson.  Motion passed 8-0.


6)      Grant from the Midland Area Community Foundation for playground equipment:

Murphy reviewed the neighborhood playground recommendation approved by the Commission at their August meeting, including the removal of equipment at four parks, replacement of non-compliant equipment in other parks, and addition of fall protection material in another group of parks.  A Community Development Block Grant was received to address six of these parks.  Twelve parks remain with non-compliant equipment and nine parks remain that need additional fall protection.  Staff was working on a multi-year plan to address these parks using forecasted City funds while looking for outside funding where possible.  The Midland Area Community Foundation contacted the City with interest in replacing the non-compliant play equipment.  The Foundation has offered a grant from the Dorothy L. Ludington Fund to replace this equipment for $68,400, which will cover purchase and installation of the equipment.   The City will match this grant with $25,700 for the fall zone material.  This grant will allow the City to replace all the remaining non-compliant equipment in the neighborhood parks next spring with the equipment ready to use by summer.


Kelley motioned to recommend to City Council to accept the grant from the Midland Area Community Foundation for replacement of non-compliant play equipment in select neighborhood parks, seconded by Bovid.  Motion passed 8-0.



7)      Division Report: 


a.       Plymouth Pool end of season report – Post gave an update on usage at Plymouth Pool this season.  Great weather brought an increase in the number of total swimmers visiting the pool.  Swim lesson participation increased, partly due to the addition of four new evening sessions.  Increased usage resulted in increased revenue and a cost recovery of 80%, which exceeds the City’s goal of 50% cost recovery for the pool.  No fee increase will be proposed this year as a result.  The last fee increase was in 2010 and this was done because cost recovery had dipped below 50%.


b.       Fall recreation update – Post provided an update on fall programs.  Fall co-ed softball is underway with around 40 teams.  An adult kickball league is in its second season with 8 teams, which is up from 4 teams last year.  Beautification Awards will be presented on November 1 at 7:00 pm in City Council Chambers to honor 18 award winners, including Founders Garden, the Arnold Center and Ieuter Insurance.   The annual Mackinac Island trip will take place October 14-16 with over 30 participants from Midland.  This trip is a partnership with Saginaw County Recreation.   The recreation office is using new registration software called Active.com which includes an on-line registration option.  The software was kicked off this spring for swim lesson registration, and will be used this coming year for pavilion registrations as well.



8)      Project Report:  


a.       Fun Zone painting project – Murphy shared that the parks supervisory team in partnership with the Midland Area Community Foundation staff will be painting the details of the Fun Zone on Friday, October 5.  All commissioners are invited to join in to help complete the staining/painting of the Fun Zone for the year.


b.      Neighborhood playgrounds update – Murphy reported that a small playground will be installed yet this fall at Hintz Park using money from the Hintz Park Fund which is held at the Midland Area Community Foundation.  Play equipment has also been removed from Oak, St. Marys, Cleveland and Parkdale Parks according to the neighborhood park recommendations approved by the Commission.  Parks crews are also working this fall to replace non-compliant equipment and put in additional fall zone material at Theis, Maryland, Virginia, Crane, Kent and Parkwood Parks using money from the Community Development Block Grant received this year.





9)      Old Business :   None



10)  New Business:  Altimore reminded the Commission that the November meeting will be held on Wednesday, November 7 due to a scheduling conflict with the general election being held on Tuesday in the Council Chambers.



11)  Adjourn:  Motioned by Metevia, seconded by Steidemann to adjourn the meeting. Motion passed 8– 0.  Meeting adjourned at 7:24 p.m.




Respectfully submitted,




Karen Murphy

Director of Public Services