7:00 P.M.




1)      Call to Order:  Meeting called to order at 7:00 p.m. by Chairperson Frank Altimore


2)      Roll Call:

a.       MEMBERS PRESENT:  Altimore, Carney, Kelley, Metevia, Rankin, Rice, Steidemann

b.      MEMBERS ABSENT:  Bovid, Carlson

c.       OTHERS PRESENT: Marcie Post, Recreation Manager


3)      Minutes of October 2, 2012:  Steidemann motioned, Metevia seconded to receive minutes of the meeting of October 2, 2012. Motion passed 7-0.


4)      Call to Audience:    None      


5)      Division Report:  Marcie Post gave a review of the adult softball program and an end of season report.  Post reviewed the partnership between the City’s Parks and Recreation staff and the Midland Softball Association volunteer board, including responsibilities of each entity.  Post also reviewed the fee structure and recent history of player fees assessed for the program.  With increasing labor and material costs, staff is proposing a fee increase for 2013 of $2.00/player.  Post also reviewed the 2012 season statistics.  The summer league saw a drop in the number of teams from 199 in 2011 down to 192, and the fall co-ed league dropped from 44 down to 36 teams this year.  Compared to the larger decline seen in surrounding area softball programs, staff feels Midland’s program is doing very well and considers the decline in participation to be minimal.


6)      Proposed recreation fee changes for 2013: Murphy reviewed the proposed recreation fees for the 2013 season.  The proposed changes to the fees include the following:


·         Increase the per player fee for adult softball from $25 to $27 for the summer league and from $15 to $17 for the fall league.

·         Increase the per player fee for youth girls softball from $6 to $8.

·         Add a fee for the adult kickball league of $20 per player with a 10 player minimum per team.

·         Change the existing fee structure for cross country ski rental from $6 per pair for a 2 hour rental to $10 per rental for classic skis and $15 per rental for skate-style skis.  Fee to be implemented for winter 2013/14.

·         Add a fee for use of the band shell of $75 per reservation.

·         Increase fee for pavilion rentals by $10 for each pavilion, including unsheltered areas.  Fee to be implemented for 2014 season.

·         Change field rental fee for private tournaments from $10 per hour per field to $35 for 2 hours per field, $45 for 4 hours per field, $90 for full day per field, $400 for full day rental of all fields at New Redcoats Complex or Old Redcoats, or $250 for full day rental of all fields at Emerson Complex.


·         Add a fee for use of ball field lights for private tournaments of $25 per hour of use.

·         Add a clause allowing Parks Director to recover additional fees for private tournaments requesting special amenities as a special event based on costs incurred.

·         Increase stage rental by $25 per reservation.


All other fees, swimming, continue to meet the goals set forth in the recreation fee philosophy and therefore there are no recommended increases for 2013.


A public hearing will be held at the December 4 meeting for the Commission to receive input from the public on the proposed fees prior to making a recommendation on the fees to the City Council.


7)      Hintz Park request for funding from the Midland Area Community Foundation:  Murphy reported on the installation of the playground for young children at Hintz Park.  The estimated cost of the project is $18,400 which included purchase and installation of the play equipment, replacement of wooden picnic tables with durable metal tables, installation of matching metal benches and trash receptacles, and purchase of the fall protection material for the play area.  Funding for the project will be requested from the Hintz Park Fund held at the Midland Area Community Foundation.  Murphy asked for a motion from the Commission to proceed with the funding request.  Kelley motioned, Rankin seconded to allow staff to request the funding from the Hintz Park Fund.  Motion passed 7 - 0.


8)      Project Report:  

a.       Neighborhood parks update:  Murphy reported that bids for replacement play equipment have been received for the parks covered by the Community Development Block Grant.  The pricing was very favorable, allowing for the purchase of picnic tables, benches and trash receptacles for select parks.   This equipment will be installed by the City’s parks crew as weather permits this fall with the project to be completed by May in order to comply with the time frame specified in the grant contract. 


Murphy further reported that the Hintz Park play equipment has arrived and installation should be complete in November.  This will complete the playground work that will be done this year.  The project to install the remaining neighborhood park play equipment provided by the Dorothy L. Ludington Children’s fund grant will not begin until the spring.


9)      Old Business :      None


10)  New Business:    None


11)  Adjourn:  Motioned by Steidemann, seconded by Metevia to adjourn the meeting. Motion passed 7– 0.  Meeting adjourned at 7:30 p.m.


Respectfully submitted,


Karen Murphy

Director of Public Services