MIDLAND PARKS AND RECREATION COMMISSION

REGULAR MEETING OF MARCH 5, 2013

MIDLAND CITY COUNCIL CHAMBERS

7:00 P.M.

 

MINUTES

 

 

1)      Call to Order:Meeting called to order at 7:00 p.m. by Chairperson Frank Altimore

 

2)      Roll Call:

a.       MEMBERS PRESENT:Altimore, Bovid, Carlson, Metevia, Rankin, Rice, Steidemann

b.      MEMBERS ABSENT:Carney, Kelley

c.       OTHERS PRESENT: Dave Rossman, Cemetery Sexton

 

3)      Minutes of February 5, 2013:Steidemann motioned, Carlson seconded to receive minutes of the meeting of February 5, 2013. Motion passed 7-0.

 

4)      Call to Audience:††None††††††

 

5)      Parks mowing review: Murphy provided a review of the parks in-house mowing program and recent competitive bids sought for the service to ensure the City is providing the service in the most cost-effective manner.Murphy reported the bid price came in approximately $23,000 less than last seasonís in-house cost.The Parks supervisory team worked with union employees on a different model for in-house mowing that brings the cost below the bid price by removing one full-time employee from the crew, and assigning a crew leader to evaluate all mowing routes for efficiencies.Murphy reported this new model will be used this season and costs will be tracked monthly to ensure the crew is staying on budget.

 

 

6)      Division Report: A division report was shared by Murphy and Cemetery Sexton Dave Rossman.Murphy shared historical information on the cemetery, reviewed cemetery funding, and reported on the current staffing arrangement.Murphy also reported that the Commissionís primary involvement with the cemetery is in consideration of fee and rule changes.Murphy then reviewed the current fees, which have remained unchanged since 2002.Rossman continued on with information related to turf management, tree maintenance and road maintenance.Rossman has implemented a turf building program, and has focused on tree removals and trimming to mitigate safety concerns.In addition, all roads have been chip sealed since 2009 to prolong the life of the pavement with the exception of the back loop which is scheduled for reconstruction this summer.

 

 

7)      Project Report:Murphy reported that bids will be opened on March 12 for the replacement pavilion at Emerson Park and the neighborhood playground replacement project.Construction is anticipated to begin on both projects as soon as the weather and site conditions permits.

 

 

 

8)      Old Business :

 

Murphy mentioned as a reminder that there is not a Parks Commission meeting scheduled for April.The next regularly scheduled meeting will be held on Tuesday, May 7.

 

 

9)      New Business:

 

Altimore presented a petition that was mailed to all the Parks Commissioners in February from the Midland County Tobacco Reduction Coalition.Altimore suggested that the Commission forward the petition on to City Council as the Commission already voted on this matter in November 2011 when a similar request from this same entity was brought before them.Murphy responded that given the history and nature of the matter, she would recommend forwarding the petition on to the City Council for their review and consideration.

 

Murphy presented to the Commission an anonymous donation received by the Parks Department for $5,000 to design and install a comprehensive trailhead sign for the City Forest.As part of the project, additional signage will be designed for placement throughout the trail system, with the City receiving digital files of the proposed signage that can be used to produce signs as additional funding becomes available.

 

 

10)  Adjourn:Motioned by Metevia, seconded by Carlson to adjourn the meeting. Motion passed 7Ė 0.Meeting adjourned at 7:25 p.m.

 

 

 

Respectfully submitted,

 

 

 

Karen Murphy

Director of Public Services