MIDLAND PARKS AND RECREATION COMMISSION

REGULAR MEETING OF OCTOBER 1, 2013

MIDLAND CITY COUNCIL CHAMBERS

7:00 P.M.

 

MINUTES

 

 

1)      Call to Order:  Meeting called to order at 7:02 p.m. by Chairperson John Metevia

 

2)      Roll Call:

a.       MEMBERS PRESENT:  Bovid, Carlson, Metevia, Rankin, Rice, Steidemann, Varela

b.      MEMBERS ABSENT:  Altimore, Carney

c.       OTHERS PRESENT: Brad Kaye, Director of Planning, Dave Waite and Kerry Irons, co-chairs of Non-motorized Transportation Committee

 

3)      Minutes of September 3, 2013:   Steidemann motioned, Bovid seconded to receive minutes of the meeting of September 3, 2013. Motion passed 7-0.

 

4)      Call to Audience:    None      

 

5)      Non-motorized Transportation Committee Update:  Bradd Kay gave an update on the Non-motorized Transportation Committee (NMT) that was established in 2009.  NMT is an advisory committee to the Planning Commission and has recently adopted the BikeWalk Midland logo.  Kaye reviewed accomplishments to date for NMT, including support for the Complete Streets Policy that was adopted by City Council in May 2010, and development and implementation of the initial NMT plan’s bike routes and walking improvements.  Midland received the Bronze Level Bicycle Friendly Community designation from the League of American Bicyclists.  Kaye reported that the loop trail included in the initial NMT map has not yet been implemented due to lack of funding and issues with the exact location for the pathway as it will need to cross the highway at some point.  The loop trail is not shown under the new NMT map but is still under consideration.  The current version of the NMT plan was adopted in September by City Council and includes gap assessment, reviewing widths of streets, and reviewing engineering’s road repaving projects to implement Complete Streets when possible.  Also included in the plan are events such as Bike to MCC, Bike to Dow Fitness, and Bike to Tennis Center, all aimed at gathering information to map out the routes people are utilizing.  The new plan has an increased emphasis on five areas:  education and encouragement, enforcement of laws, evaluation of incidents, and Safe Routes to School.  This differs from the initial plan that had more emphasis on identifying and marking out routes.  The new plan includes connector routes to Bay and Saginaw Counties to meet regional needs.  Preliminary cost estimates for the new plan are consistent with the funding for the previous four years, with the exception of $1.5M included for the regional trail project.  Dave Waite also spoke about the updated map and the components put in place to help offer some alternatives to the loop trail until such time as the loop trail can be implemented.

 

 

 

 

 

6)      Review of recreation fee philosophy:  Murphy reviewed the recreation fee process that the Commission adopted at their September meeting.  The action before Commission this evening was to review the recreation fee philosophy and recommend any changes so that staff can move forward with developing a fee proposal for 2014.  Murphy discussed the current fee philosophy for the general recreation and swimming programs.  The philosophy has remained unchanged in recent years and has served the parks and recreation department.  The challenge each year is to ensure the fees recover adequate costs to support the fee philosophy.

 

Rankin motioned to accept the fee philosophy as it currently stands, seconded by Rice.  Motion passed 7-0.

 

7)      Division Report:   Marcie Post shared an end of the season report on Plymouth Pool for 2013.  Post reviewed data on pool usage for 2009 – 2013, including number of participants in swim lessons, number of season passes, and numbers of daily admissions sold.  Total number of swimmers for 2013 was 19,473, which was down slightly from last year but this summer had several cooler days where the pool was closed early due to low attendance.  A comparison of expenses and revenues for the same time period was reviewed, and cost recovery for 2013 came in at 73%.  The goal for cost recovery is 50%, so this year exceeded that goal.  Murphy shared that in addition to adjusting revenue in 2010 to keep the cost recovery above the 50% threshold, many measures have been taken to reduce costs, including a more efficient staff schedule for lifeguards, installation of a new, more energy efficient pool boiler, and adjusting the chlorine system to better control the amount of chemicals needed to maintain the pool properly.   Post shared an update on the Pooches @ Pool event held in September.  Fifty dogs and their owners enjoyed the pool at this year’s event, with dog vendors and organizations on site, and assistance from Northern Animal Clinic as well.

 

8)      Project Report:  Murphy provided updates as follows:

a.       Emerson and Redcoats pavilion update:  The contractor has set the steel support columns and installed the new concrete pad for the pavilion at Emerson Park.  The contractor is currently building the roof trusses off site.  Redcoats pavilion is scheduled to begin once Emerson is substantially complete.

b.      Currie Stadium project:  The bid has been awarded to Gerace Construction.  The bid came in over budget, but additional funds were reallocated within the parks capital budget to ensure the work can be completed in its entirety.  MacMillan Associates will act as project manager to oversee the concrete restoration process to be sure it meets city specifications.

c.       Chemical Bank Care Day:  A group of 30 employees from Chemical Bank will be participating in a park improvement day at Grove Park this month.  Work to be done includes painting the swing set and basketball hoops, and removing buckthorn from the perimeter of the park.  Additional work will be completed as time and resources allow.

d.      Miscellaneous parks projects:  A portion of the Rail Trail from Dublin to Emerson Park was seal coated as part of a multi-year trail maintenance plan.  Newly designed Adopt A Park signs have been installed at 8 parks that are currently adopted by groups.  There are parks still available for adoption and staff would like to find a match for Central and Optimist Parks in particular.  The Downtown Development Authority budgeted funds to open up the view to the river, and parks staff hired a contractor to mow the exotic species down along the riverfront.  Like Barstow Woods, this will be an ongoing effort to keep the exotics from growing back along the river.  Progress continues at Barstow Woods to remove exotics from the Saginaw Road side of the park.  Fence will be reinstalled along Manor near Saginaw Road as part of the project as well.

 

9)      Old Business:  None

 

10)  New Business:  None 

 

11)  Adjourn:  Motioned by Steidemann, seconded by Rankin to adjourn the meeting. Motion passed 7– 0.  Meeting adjourned at 7:48 p.m.

 

 

 

Respectfully submitted,

 

 

Karen Murphy

Director of Public Services