MINUTES OF THE MEETING OF THE PLANNING COMMISSION,
WHICH TOOK PLACE ON TUESDAY, SEPTEMBER 25, 2001, 7:00 P.M.,
COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN
1. Roll Call
PRESENT: Baker, Garner, Geisler, Kozakiewicz, Liberto, Senesac, Svenson, Wieland
ABSENT: Slicker (previously arranged)
OTHERS PRESENT: Jon Lynch, Director of Planning and Community Development; Cheri Standfest, Administrative Assistant, and 2 others
2. Approval of the minutes of the meeting of August 28, 2001
It was moved by Liberto, seconded by Senesac, to approve the minutes of the meeting of August 28, 2001. The minutes were approved as presented.
3. Public Hearings
4. Public Comments
5. Old Business
a. Site Plan No. 208– the request of MAC Enterprises for site plan review and approval of an addition to an existing storage facility, with the construction of five new buildings, each of 5,600 square feet, on 1.88 acres on the north side of West Wackerly Street west of Dublin Avenue. Mr. Lynch provided a brief overview of the site plan and the public hearing conducted on August 28th.
Commissioner Svenson inquired about hours of operation for the facility, noting that the operations should be restricted to daytime hours. Mr. Lynch responded that the Business A Zone is the only district with hourly use limitations and that imposing such restrictions in the Business C Zone via site plan approval is not recommended.
It was moved by Baker and seconded by Senesac to recommend approval of Site Plan No. 208, contingent upon site lighting not being cast off site and the stormwater retention system being approved by the Engineering Department.
Vote on the motion:
YEAS: Baker, Garner, Geisler, Kozakiewicz, Liberto, Senesac, Wieland
b. Update on the Zoning Ordinance / Subdivision Ordinance revision project.
Mr. Lynch explained that on September 5th the Request for Proposals (RFP) review team, which consisted of Cowenda Garner, Dan Kozakiewicz, Ray Senesac, and Carol Svenson from the Planning Commission, as well as Tim Lichtenwald and Sally Sutton of the ZBA, met to consider the seven RFP’s submitted. Garner and Lichtenwald were not able to attend, but Mr. Lichtenwald provided his written comments.
The RFP review team considered the length of the project, number of meetings to be conducted in Midland, number of staff hours committed to the project, project cost, and public participation. Ultimately the team concluded that HNTB; Langworthy, Strader, LeBlanc & Associates; McKenna & Associates; and Rowe, Inc., should be interviewed. The Planning Commission determined that interviews should be conducted on October 17th beginning at 3:00 PM. Members of the ZBA will be invited to participate in the interview process.
6. New Business
Public Hearing Notification Procedures
On August 13, 2001, the City Council adopted a resolution directing the Planning Commission to offer recommendations regarding uniform notification standards for public hearings. Mr. Lynch provided a brief review of notification requirements for various hearings conducted by both the Planning Commission and City Council.
Commissioners discussed the matter, indicating that they would like to explore notification standards that produce the greatest opportunity for awareness of both Commission and City Council activities. Mr. Lynch pledged to provide ordinance language to that effect in October.
Commissioners were provided with the Michigan Society of Planning orientation packet.
8. Report of the Chairman
9. Report of the Planning Director
Mr. Lynch informed the Commission that on September 10th the City Council had approved the final PUD for the Village at Joseph’s Run. He also noted that on September 17th the Council approved the final plat for Hearthstone Estates No. 3.
On October 9th the Commission will conduct a public hearing on a site plan for a dentist office at the southeast corner of Eastman Avenue and Dilloway Drive. Commissioners should also be prepared to discuss future meeting dates.
Adjournment at approximately 8:00 p.m. was moved by Wieland, seconded by Svenson, and unanimously approved.
Jon Lynch, AICP
Planning Commission Secretary