MINUTES OF THE MEETING OF THE PLANNING COMMISSION,

WHICH TOOK PLACE ON TUESDAY, AUGUST 27, 2002, 7:00 P.M.,

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   Roll Call

PRESENT:  Baker, Geisler, Kozakiewicz, Max, Senesac, Slicker, and Svenson

ABSENT:     Dowling and Wieland (previously arranged)

OTHERS PRESENT:  Jon Lynch, Director of Planning & Community Development; Cheri Standfest, Administrative Assistant;  and 27 others

2.   Approval of the minutes of the meeting of August 13, 2002

Svenson moved approval of the minutes of the meeting of August 13, 2002 with Max supporting the motion.  The minutes were approved as presented.

 

 

3.   Public Hearings

 

a.      Broadhead Estates Preliminary Plat – request of Midland Investment Co. for review and approval of a preliminary plat of 89 lots on 34.59 acres north of Oakbrook Court, east of Jefferson Avenue. [see transcript]

 

4.   Public Comments (not related to agenda items)

 

None

 

5.      Old Business

 

a.      Site Plan No. 215 – request of Shiloh Land Development, LLC to review and approve a site plan for construction of 12 dwelling units in six buildings north of North Saginaw Road and south of Pheasant Ridge Drive, east of Eastman Avenue.  Mr. Lynch provided a review of the public hearing conducted for this request on August 13th.

Cliff Reese, the petitioner, noted that while an acceptable design alternative that incorporates the Pizza Hut driveway has not yet been identified he is willing to continue exploring such designs.  Kevin Johnson, representing Pizza Hut, presented a plan that calls for opening a new curb cut on Saginaw Road for exiting drive through traffic.  Chairman Geisler explained that the Planning Commission’s goal is to reduce the number of curb cuts on major streets.

Ceil Wright of Grandview Circle asked what the price of the proposed condominiums would be and noted that residents of Sylvan Pines were not notified of the car wash taking access from the private street when it was originally constructed.  Mr. Reese responded that the units would be between $150,000 and $160,000.

Jim Burlingame of Pheasant Ridge Drive asked how this street could be public and private.  Mr. Lynch noted that Hidden Pines Court would be a private street.

Frank Celano of Pheasant Ridge Drive inquired as to whether the contemplated cul-de-sac is required to be located entirely within the limits of housing construction.  Mr. Lynch responded that there is no requirement addressing placement of the cul-de-sac on a particular parcel.

Arthur Maas of Pheasant Ridge Drive inquired about project screening and the proposed street.

Bob Messler of Pheasant Ridge Drive stated that it would be foolish for anyone to purchase one of these units since they will be responsible for maintenance of a through street.

Marge Messler of Pheasant Ridge Drive inquired about snow storage.

Bob Wright of Grandview Circle stated that space for snow storage is insufficient.

Margorie Kean of Grandview Circle inquired about site detention requirements.

At 8:55 PM is was moved by Svenson and seconded by Max to extend the meeting until all agenda items are dispensed with.  The motion was unanimously approved.

Additional discussion ensued regarding established easements within the private right-of-way and historic transfers of property interests.

Commissioner Senesac noted that additional access from the Pizza Hut onto Saginaw Road is not a topic of this site plan review.  He also pointed out that a number of the concerns raised by area residents are operational issues as opposed to site design issues.

Commissioner Max indicated that there appeared to be some unanswered questions with respect to accessibility rights over the private street.  Mr. Lynch advised the Planning Commission that it could move to table action on this plan to secure additional information.

It was moved by Senesac and seconded by Kozakiewicz to recommend to City Council approval of Site Plan No. 215 with the four contingency items specified in the July 25th staff report.  The vote proceeded as follows:

YEA:  Baker, Geisler, Kozakiewicz, Senesac, Svenson

NAY:  Max, Slicker

ABSENT:  Dowling, Wieland

 

 

b.      Site Plan No. 216 – request of MidMichigan Medical Center to review and approve a site plan for construction of an Ambulatory Surgery Center, south of North Saginaw Road and north of McCandless Drive.  Commissioner Kozakiewicz informed the Commission that his company would be building the proposed building and requested permission to abstain from deliberations of this petition, citing his conflict of interest.  Commissioners unanimously approved his request.

Mr. Lynch reviewed the public hearing conducted for this petition on August 13th, indicating that staff determined the required parking spaces were provided on site.

Tom Lind, representing the petitioner, futher explained to the Commission that storm water issues were currently being resolved and that construction would likely begin this fall.

It was moved by Wieland and seconded by Max to recommend to City Council approval of Site Plan No. 216 subject to contingencies #2, #3 and #4 of the August 2nd staff report.  The vote proceeded as follows:

YEA:  Baker, Geisler, Max, Senesac, Slicker, Svenson

NAY:  None

ABSENT:  Dowling, Wieland

ABSTAIN:  Kozakiewicz

 

c.      Planning Commission Rules of Procedure – Planning Commissioners reviewed amendments to their rules of procedure.  Commissioner Svenson requested that the rules be written in a gender neutral fashion.

It was moved by Svenson and seconded by Senesac to adopt the rules of procedure in a gender neutral form.  The vote proceeded as follows:

YEA:  Baker, Geisler, Kozakiewicz, Max, Senesac, Slicker, Svenson

NAY:  None

ABSENT:  Dowling, Wieland

6.  New Business

 

None

7.  Communications

Chairman Geisler noted that members should have received registration forms for the Michigan Society of Planning annual conference to be held in Kalamazoo in October.  Mr. Lynch indicated that the City will sponsor attendance for several interested Commissioners.

8.  Report of the Chairman

      None

 

 

 

 

9.   Report of the Planning Director

The Director reported on the following matters:

 

CITY COUNCIL

September 9

ZP No. 493, Public Hearing

 

 

PLANNING COMMISSION

 

September 10

            SP No. 217, Birchwood Pointe Apartments – Public Hearing

              SP No. 218, Eagle Ridge Church of God – Public Hearing

                         Preliminary Plat, Broadhead Estates - Action

Community Development Toolbox Meetings

September 3 – Intent, Definitions, General Provisions, Non-Conformities

October 1 – Development & Performance Standards, Landscaping, Parking

          November 5 – Administration, Schedule of Regulations, PUD

                                 December 3 – Public Hearing Draft

Special Events

                        October 2-5 – MSP Conference in Kalamazoo

                                                               

 

 

10.  Adjourn.

Adjournment at approximately 9:25 PM was moved by Senesac, seconded by Max, and unanimously approved.

Respectfully submitted,

 

 

Jon Lynch, AICP

Planning Commission Secretary

 

 

MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION