MINUTES OF THE MEETING OF THE PLANNING COMMISSION,

WHICH TOOK PLACE ON TUESDAY, JUNE 22, 2004, 7:00 P.M.,

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   Roll Call

PRESENT:  Baker, Kozakiewicz, Mead, Senesac, and Wieland 

ABSENT:     Geisler, Dowling and Svenson (excused) Max (unexcused)

OTHERS PRESENT:  Jon Lynch, Assistant City Manager; and 25 others.

2.   Approval of Minutes

Regular Meeting of June 8, 2004

It was moved by Baker and supported by Wieland to approve the minutes of June 8th.  The minutes were unanimously approved. 

 

3.   Public Hearings

     

      None

 

4.   Public Comments (not related to agenda items)

 

None

 

5.      Old Business

 

      Site Plan No. 241 – Consideration of site plan approval requested by Dollar Daze to

      construct an 11,205 s.f. building on 3.1 acres located north of North Saginaw Road

      and west of Eastman Avenue. 

 

Bradd Maki, Assistant City Engineer, stated that off site drainage must be

accommodated in some manner.  The water is collecting and it doesn’t become

part of the system.

 

Commission Baker asked if a pipe for the storm will be built prior to occupancy and

yes it will.

 

Jerry Schafer proposed to add evergreen material along the north 200’ of the lot line.

There is no drainage on site right now.  Adjacent lots contribute to the site.  They will

accommodate the development run off and the pass through.

 

Kirk Bortel stated that the current Dollar Daze has 400 customers a day and they

are hoping for more traffic.  He feels a fence should be required.  Potential for

future development .  He feels strongly that the entire area needs a security fence. 

The whole area will be opened up to new traffic. 

 


George McAuley stated drainage of site is a concern as much of the site will be

filled in.  Bringing the site to grade will interrupt site flow. 

 

Leslie Rafaniello stated site drainage related to site paving.  There was no water until

the adjacent area was paved.  She is worried about forcing water into their yards. 

 

Wayne Haynes stated the Eastman lot is dry but concerned that development could create

a future problem.

 

Commissioner Mead stated that the petitioner is a patient of his.

 

Chairman Senesac said that with regard to conflict of interest was not a problem.

 

Commissioner Kozakiewicz stated that if the project is designed adequately it should

help alleviate water problems verses contribute to the problem.  He is in favor of

recommending approval.

 

Bradd Maki stated that there is an inspection every three years and determination of

failure results in the owner being required to maintain a storm water retention basin.

 

Commissioner Wieland noted that commercial development backing to residential

neighborhoods is a bit unusual in that buffer zones are usually used.  It is zoned

commercial and the use is permitted by right.  He would like to focus on privacy

concerns that need to be addressed.  The trees and brush may not create

needed screening.  Generally in favor of the project.

 

Commissioner Baker is in support with contingencies. 

 

Commissioner Mead noted the water appears to be handled.  Winter screening

is a concern. 

 

Commissioner Senesac stated that the technical criteria have been met.  DEQ and

water retention are outside of our scope

 

It was moved by Wieland to recommend approval with opaque fencing along new

property lines and 5’ to 6’ tall vegetation to screen the view of the structure and

parking along new building and the motion failed.

 

It was moved by Wieland and seconded by Kozakiewicz to recommend approval of Site

Plan No. 241 with the following contingencies:

 

1.   Storm water retention plans are reviewed and approved by the City of Midland Engineering Department.

2.   Access rights to and from the subject parcel are clearly delineated.

3.   Illumination is not cast off site.

4.   A 6’ tall opaque fence will be constructed along the north and west property line

 


The vote proceeded as follows:

 

YEAS:        Kozakiewicz, Mead, Senesac and Wieland

NAYS:        Baker

ABSENT:   Dowling, Geisler, Max and Svenson

 

6.  New Business

Nominating Committee Report – Received committee report recommending candidates for positions--Ray Senesac, Chairperson and Dan Kozakiewicz, Vice-Chairperson. 

 

7.  Communications

Distributed a document with two new thoughts in regards to Site Plan No. 241.

 

8.  Report of the Chairman

     

      Jim Branson held a FOIA meeting and strongly encourages people to contact the

      City Attorney to discuss matters.  The policy for attendance was discussed and boards

      and commissions will be watched more closely in the future.  75% attended regularly and

      25% or 4 absences in a row for commission action.

9.   Report of the Planning Director

The Director reported on the following matters:

 

CITY COUNCIL

 

June 28th

                                PUBLIC HEARINGS

                                                Special Use Permit #13 – Dow, Howell, Gilmore office building

 

                                ACTION ITEMS

                                                Site Plan #241 – Dollar Daze

 

PLANNING COMMISSION

                                                                                                                                                               

July 13th

                                PUBLIC HEARINGS

Zoning Text Amendment – Mobile Home Park District

Zoning Text Amendment – Parking lots in residential zones

Zoning Petition #512 – Prodo, Inc., 400/410 North Saginaw Road

 

                                ACTION ITEMS

                                None

 

July 27th

PUBLIC HEARINGS

                                                None

 

                                ACTION ITEMS

Zoning Text Amendment – Mobile Home Park District

Zoning Text Amendment – Parking lots in residential zones

Zoning Petition #512 – Prodo, Inc., 400/410 North Saginaw Road

 

 

ZONING BOARD OF APPEALS

 

June 15th

                SUMMARY

No Meeting                                   

               

10.  Adjourn.

Adjournment at approximately 8:30 PM was moved by Wieland, seconded by Mead and

unanimously approved.

Respectfully submitted,

 

 

 

Jon Lynch, AICP

Planning Commission Secretary

 

MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION