MINUTES OF THE MEETING OF THE PLANNING COMMISSION,
WHICH TOOK PLACE ON TUESDAY, DECEMBER 14, 2004, 7:00 P.M.,
COUNCIL CHAMBERS, CITY HALL,
1. Roll Call
PRESENT: Baker, Eyre, Kozakiewicz, Mead, Senesac, Svenson and Wieland
ABSENT: Kanuch (Dowling submitted resignation)
OTHERS PRESENT: Jon Lynch, Assistant City Manager; Daryl Poprave, City Planner; Cheri Standfest, Community Development Specialist; and 1 other.
2. Approval of Minutes
Regular Meeting of November 9, 2004.
It was moved by Mead and supported by Baker to approve the minutes of November 9th. The minutes were unanimously approved.
3. Public Hearings
4. Public Comments (not related to agenda items)
5. Old Business
6. New Business
a. Vacation of Public Right of Way – Benson Street between St. Charles Street and
Benson Street is located at the end of the Tridge. Benson Street runs all the way from Whitman Drive to River Street. The petition was initiated by the Department of Public Services, predominantly for recreation purposes. The aerial photo shows Poseyville Road, the 4-D facility, St. Charles Street, and Benson Street. The request involves the vacation of Benson Street between St. Charles Street and Whiteman Drive. This street lies between athletic fields, which would be converted to parking for the adjacent ball diamonds. There is one residence at the north end of the subject area.
The petition is also examined by the municipal operating departments. The Engineering Department and Fire Department have no objections to this street vacation. The role of the Planning Commission is to offer a recommendation to City Council regarding the vacation of this public street.
Commissioner Kozakiewicz asked if this is something they would take action on tonight, since there is no public hearing required.
Lynch stated that yes the Planning Commission does not have to have a public hearing on this matter. However, the City Council must publish and hold a public hearing, giving substantial notice to the public.
Commissioner Wieland drives through there once in a while. He has no problems with this.
Commissioner Svenson feels this would be a better solution to the parking problem.
It was moved by Svenson and seconded by Wieland to recommend approval to City Council the vacation of Benson Street from St. Charles Street to Whitman Drive.
The vote proceeded as follows:
YEA: Baker, Eyre, Kozakiewicz, Mead, Senesac, Svenson and Wieland
ABSENT: Kanuch (Dowling submitted resignation)
Motion passes unanimously.
b. Discussion of Subdivision Ordinance Update Process
Mr. Lynch reviewed the process by which the subdivision ordinance could be reviewed and considered by the Planning Commission. We could revisit the process we used with the zoning ordinance, or we could use a committee of the Planning Commission, that would also involve community members who deal with the Subdivision Ordinance. This committee could offer suggestions to the entire Planning Commission, prior to going to public hearing. This, again, will require the Planning Commission to hold a public hearing to obtain input from the general public. Staff is looking for direction on how the commission would like to proceed.
Commissioner Wieland and Commissioner Senesac are the only remaining planning commission members who worked on the last master plan update. At that time, they used the committee process and it seemed to work pretty well. Those committee meetings would be open to the public.
Commissioner Mead would like a monthly or bi-monthly update from the committee so they do not get to the end of the process and have it all piled on. However, he would like to see the committee process used.
Mr. Lynch would like to see the committee meet during the first several months of the new year. He suggested the public hearing be held in April, and have the document in place by May or June.
The consensus of the Planning Commission was to have a sub-committee review and comment on the language and report back to the entire commission.
Mr. Senesac reported they received a letter of resignation from Troy Dowling. His work took
him out of town too much to be able to consistently attend the meetings.
8. Report of the Chairman
9. Report of the Planning Director
The Director reported on the following matters:
§ Zoning Petition No. 513 – William Weckesser: 5512 W. Wackerly St., OS-2 to BC (approved)
§ Site Plan No. 245 – Bennett Retail Center (approved)
§ Special Use Permit No. 14 – Bickford House: NE Jefferson Ave / Joseph Dr. (approved)
Discussion of Capital Improvements Plan
a. No. 04-19 – Midland Curling Club for off premises sign at 700 Gerald Court.
Adjournment at approximately 7:27 PM was moved by Wieland, seconded by Svenson and
Jon Lynch, AICP
Planning Commission Secretary
MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION