APPROVED MINUTES OF
THE MEETING OF THE PLANNING COMMISSION,
WHICH TOOK PLACE ON
COUNCIL CHAMBERS,
1. Roll Call
PRESENT: Baker,
Eyre, Mead, Senesac, Svenson and
Wieland
ABSENT: Kanuch, Kozakiewicz, 1 vacancy
OTHERS PRESENT: Daryl Poprave, City Planner; and 2
others.
2. Approval
of Minutes
Regular Meeting of
It was moved and supported to approve the minutes of January 11th. The minutes were unanimously approved.
3. Public
Hearings
None
4. Public
Comments (not related to agenda items)
None
5. Old Business
Discussion
of Subdivision Ordinance Update Process.
Commissioner Senesac talked about the list of members for the Subdivision
Ordinance Review Committee that Dan Kozakiewicz, Jon Lynch and Ray Senesac came
up with when they met. Representing the
architects they are recommending Fred Dice, developers – John Rapanos; engineer
– Rich Fosgitt; Midland Area Home Builders Association – Greg Weckesser; they
have two citizens that have asked to be on the group – Greg Lamkin and Amy Waier. From the Planning Commission – Dan
Kozakiewicz and Bill Eyre, and they have one open spot for another commissioner
if someone would like to volunteer for that.
Roger Mead suggested Rod Wieland would be a good candidate. He has had some practical experience just
recently. Rod accepted the
position. They are going to invite one
of the City Councilmen to participate.
It was moved by Mead and seconded by Svenson to accept the list of
proposed members for the Subdivision Ordinance Review Committee and extend an
invitation to the City Council to appoint or select a member.
The vote proceeded as follows:
YEA: Baker, Eyre, Mead,
Senesac, Svenson and Wieland
NAY: None
ABSENT: Kanuch, Kozakiewicz, 1
vacancy
Motion passes unanimously.
6. New Business
Discussion of Zoning Ordinance Implementation
a. Code of
Ordinances Updates
Daryl
Poprave reported on the Code of Ordinances Updates. He is recommending two Code of Ordinance
updates. The first one is Chapter 16-35
Regulation of hours of businesses in the Business A zoning district because
that district no longer exists. They are
changing that to the Neighborhood Commercial district. He read how they would like it to read “no
business establishment of any kind is permitted to operate in a Neighborhood
Commercial “NC” District between the hours of
The second
provision is Chapter 25-2 Prohibited parking areas. We have recommended to take out (b). This has to do with trailer coaches; these are
the same things at motor homes or other recreational vehicles. This language was directly contradictory to
the Zoning Ordinance because in the Zoning Ordinance we allow recreational
vehicles or those types of vehicles to be parked in a front yard as long as
they are on a driveway. This section
says that they can’t be parked in the front yard setback. So we are recommending that this section be
deleted so that it makes it consistent with the Zoning Ordinance.
It was
moved by Wieland and seconded by Eyre to recommend to City Council the adoption
of both of the changes as outlined for the Code of Ordinance updates.
The vote
proceeded as follows:
YEA: Baker,
Eyre, Mead, Senesac, Svenson and Wieland
NAY: None
ABSENT:
Kanuch, Kozakiewicz, 1
vacancy
Motion passes unanimously.
b. Petition
Review Fees
Daryl
Poprave gave a report to update Chapters 21-10 and 21-29 of the Code of
Ordinances. Chapter 21 is the section
that sets all the fees that the City charges, included in that are the Planning
and Zoning fees. Section 10 was with
regard to public property vacation fees.
As you see in the report, we recommended quite a substantial increase
from $150 to $400. When they looked at
the user fees that we are charging for Planning and Zoning permits and
applications, they looked at the hard costs that it costs the city by way of
mailings or notifications to the public to organize and have these petitions
before the Planning Commission. They did
not look at staff time. We do not charge
for those fees. For this fee the sharp
increase is due to the fact that we require four public notices for a public
property vacation. Those notices cost
the city in a range of $80 a piece. That
brings it to about $320 and you have 300 foot radius requirements if they were
doing street, people within 300 feet of that block or so has an additional
charge.
They are
not proposing to change a lot of the fees because after doing the analysis of
those hard costs we have come up with the fact that they are breaking
even. Site Plan Review will remain at
$150. Planned Unit Development will
remain at $225.
Zoning
Board of Appeals is one that will be going up.
These fees have not been updated or even adjusted for inflation since
1987. So with the fact with our
notification requirements we are losing about between $60 and $75 per Zoning
Board of Appeals meeting.
Sign
permit is about the only fee on the chart that is not something that comes
before the Planning Commission. That is
an actually permit like a building permit because it is included in Section
21-29 as a zoning fee they are updating that permit fee.
Commissioner
Svenson asked about the User Guide for the Zoning Ordinance. Daryl stated that they have a Zoning Implementation
Guide. There will not be a charge for
that. That is for citizens more than it
is for developers.
Commissioner
Mead asked where the costs were for the Zoning Board of Appeals fees. Everybody within 300 feet gets a
notification. That is ranging between
$35 and $40. There is also a legal
notice and a display notice requirement that is almost $100.
In looking
at tables from other communities you see that they are right in line if not
lower than other communities in the area.
It was
moved by Svenson and seconded by Baker to recommend to City Council approval of
the updated user fees.
The vote
proceeded as follows:
YEA: Baker,
Eyre, Mead, Senesac, Svenson and Wieland
NAY: None
ABSENT:
Kanuch, Kozakiewicz, 1
vacancy
Motion passes unanimously.
7. Communications
None
8.
Report of the Chairman
None
9.
Report of the Planning Director
The Director reported on the
following matters:
January 17th
Engineering Priorities Meeting
ACTION ITEMS
§ Receive and file Capital Improvements Program (received and filed)
January 24th
PUBLIC
HEARINGS
§
Right of Way Vacation –
ACTION ITEMS
None
February 7th
PUBLIC
HEARINGS
None
ACTION ITEMS
None
February 8th
PUBLIC
HEARINGS
None
ACTION ITEMS
§ Review of recently annexed property
February 22nd
PUBLIC
HEARINGS
None
ACTION ITEMS
§ Set public hearings for zoning of recently annexed property
January 18th
§
No. 05-01
– Mickey Sparks for a new front porch encroachment 14’ into the required 25’
front yard setback at
February 15th
None
None
An appointed boards and commissions training
session will take place on Saturday, March 12th from
10. Adjourn
Adjournment at approximately
unanimously approved.
Respectfully submitted,
Daryl Poprave
City Planner
MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION