MINUTES OF THE MEETING OF THE PLANNING COMMISSION,

WHICH TOOK PLACE ON TUESDAY, JUNE 14, 2005, 7:00 P.M.,

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   Roll Call

PRESENT:  Baker, Eyre, Mead, Plotzke, Svenson and Wieland

ABSENT:     Kanuch, Kozakiewicz and Senesac

OTHERS PRESENT:  Daryl Poprave, City Planner; Cheri Standfest, Community Development Specialist; and 6 others.

2.   Approval of Minutes

Regular Meeting of May 24, 2005

It was moved by Svenson and supported by Eyre to approve the minutes of May 24th. The minutes were unanimously approved. 

 

3.   Public Hearings

 

      None

     

4.   Public Comments (not related to agenda items)

 

      None

 

5.   Old Business

 

      A.   Conditional Use Permit No. 18 – Consideration of a petition initiated by Richard

            Postema, on behalf of Tendercare of Michigan, for a conditional use permit to allow

            construction of a 6,154 s.f. building addition on property at 4900 Hedgewood Drive,

            Tendercare, Midland.

 

The City Planner showed a location map, including the surrounding zoning and land use.  An aerial photograph shows the existing site with the current layout.  The nursing home is currently located in the Residential B zoning district.

 

The following contingencies were raised at the last meeting:

 

1.         The water line is relocated around the addition and installed prior to

            construction commencing.

2.         The FDC is relocated to the outside wall of the new addition.

3.         The fire hydrant is relocated to the front of the site adjacent to

            Hedgewood Drive.

4.         Adequate pedestrian access is provided from the southern most 4 parking

            spaces to the building.

5.         Stormwater detention plans are reviewed and approved by the City of Midland

            Engineering Department.

6.         All parking spaces are delineated by “box” style striping.

7.         All site illumination is fully shielded to prevent casting illumination off site.

8.         A grading plan be reviewed and approved by the City of Midland

            Engineering and Building Departments prior to construction commencing.

9.         All signage meet the requirements of the Zoning Ordinance.

 

No comments were received from the public.  This was submitted as a special use in 1989 so we are being consistent in requiring a special use permit today.

 

            Mr. Eyre asked Mr. Postema about the location of a dumpster on the site.

Mr. Postema showed where the dumpster will be located on the site.  Mr. Mead stated there is a dentist’s office close to where the dumpster will be located.  Perhaps some screening would be in order for the dumpster.  According to Mr. Postema there is already a fence along the property line.  The existing dumpster is already in this location.

 

No one spoke in favor of or in opposition to this petition.

 

Ms. Svenson did not see any problems with it.  Mr. Baker agrees.  Mr. Mead thinks they have been a good member of the community and that the addition will help the existing building.  Mr. Wieland is also in support, with the contingency items mentioned.  Mr. Eyre and Mr. Plotzke are also in favor.

 

It was moved by Mead and seconded by Baker to recommend approval with the recommended contingency items listed in the staff report.

 

The vote proceeded as follows:

 

YEA:                Baker, Eyre, Mead, Plotzke, Svenson and Wieland

NAY:                None

ABSENT:         Kanuch, Kozakiewicz and Senesac

 

Motion passes unanimously.

 

      B.  Site Plan No. 247 – Consideration of a petition initiated by Richard Fosgitt of Bartow &

            King Engineers, on behalf of Midland Building Company, for site plan approval to allow

            construction of a 9 lot industrial site condominium located south of James Savage Road

            and east of Waldo Avenue.

 

Mr. Poprave showed a location map of the site and an aerial photograph.  This street will end in a cul-de-sac and the lots will be sold for industrial-type uses.  They did want to make sure there were adequate fire hydrants placed at James Savage Road as well as at the end of the cul-de-sac.  Storm water detention and grading plans need to be provided. 

 

Richard Fosgitt, Bartow & King Engineers did not have any issues with the contingency items listed in the staff report.

 

Mr. Mead asked if each lot would be required to provide their own storm water retention area.  Mr. Fosgitt stated it would probably be better if each lot provided its own storm water detention as they would have to make some rough guesses at this point as to how much impervious surface would be developed on each lot.  It is common on small lots like this to do underground detention, as there is usually not much space on the lot once you get parking included with the development.

 

Mr. Eyre stated the last time he had concerns with lots 8 and 9 regarding having a curb cut access to James Savage Road.  Lot 9 would have to have access onto James Savage Road.  He feels Lots 8 and 9 should be combined, with access being taken from the cul-de-sac.

 

Mr. Poprave stated the Steelworker’s Union Hall is next to this site, but it is not too close that it would prohibit another curb cut.  Lot 8 is 150’ and lot 9 is 157’. 

 

Mr. Fosgitt would not be opposed to a requirement that lot 8 take it’s access off the cul-de-sac.  Therefore, there would only be one curb cut onto James Savage Road, from lot 9. 

 

It was moved by Mead and seconded by Baker to recommend approval with the

contingencies in the staff report, plus the added contingency that lots 8 and 9 be

combined into one lot due to traffic safety.

 

The vote proceeded as follows:

 

YEA:                Baker, Eyre, Mead, Plotzke, Svenson and Wieland

NAY:                None

ABSENT:         Kanuch, Kozakiewicz and Senesac

 

Motion passes unanimously.

 

      C.  Preliminary Plat of Rolling Meadows – Consideration of a petition initiated by Bartow &

            King Engineers, on behalf of Prodo Inc., for tentative approval of a preliminary plat

            consisting of 31 residential lots on 12.79 acres located north of Countryside Drive

            and west of Dublin Avenue.

 

The City Planner showed a location map.  The parcel is located to the north of Countryside Drive at the intersection of Green Road.  The parcel is located in an RA-2 zoning classification, as is most of the surrounding property.  The aerial photograph shows the majority of this area is currently undeveloped.  This parcel was part of a prior preliminary plat that was approved in 2003.  Developers are allowed a year from the tentative approval to begin construction.  At this point, the developer is required to begin the process all over again.

 

The contingency items include:

 

1.         Fire hydrants are provided at intervals required under the National Fire Prevention Code, spacing not more than 500’ must be provided.

2.         Fire hydrants must be installed prior to building construction.

3.         Temporary turnarounds capable of supporting a 60,000 pound fire apparatus

            must be provided at street terminations for each phase of construction.

4.         On street parking must be prohibited on the fire hydrant side of the public streets.

5.         No structure being constructed may be more than 150 feet from a fire access roadway.

6.         A storm water management plan must be submitted and approved by the Engineering Department.

7.         Appropriate wetlands review and MDEQ permitting is secured by the developer.

8.         Information regarding the total number of residential lots to be developed in this area must be submitted so that the water and sanitary sewer mains can be appropriately sized.

9.         The proposed boulevard island within Rolling Meadows Drive is removed.

10.       Proposed 10’ private utility easements are illustrated.

11.       The Planning Commission reviews anticipated plans for street extensions to confirm the feasibility of extending proposed streets.

12.       Street grades shall not be greater than 6% or less than .3%.

 

Contingency #9, the cul-de-sac, is discussed in a memo from Jon Lynch, dated June 7, 2005, which is attached to these minutes.

 

If the Planning Commission decides to approve this preliminary plat, the contingencies in the site plan should be included in this request.

 

Richard Fosgitt, Bartow & King Engineers stated he did not have any new information.  They have no concerns about the boulevard islands.  They will be set aside as a part of the plat and will be owned by the homeowner’s association. 

 

Mr. Wieland thinks that this is in accord with the preliminary plat approved November 10, 2003, only a smaller scale.  He is in agreement with this proposed plan.  Mr. Poprave said to take out contingency items #9 and add contingency items noted in the June 7th memo from Mr. Lynch).  All commissioners except Ms. Svenson were in agreement that this is a good plan.  Ms. Svenson does not like the boulevard as there will be no vegetation and it may require additional maintenance.  Mr. Plotzke feels the boulevard may slow down some of the traffic going thru there.

 

Motion to recommend approval of this preliminary plat of Rolling Meadows Estates #1, without the boulevard – motion by Svenson.  Motion dies for lack of a second.

 

It was moved by Plotzke and seconded by Mead to recommend approval of the preliminary plat of Rolling Meadows Estates #1 with the contingency items noted in the June 7th memo from Mr. Lynch.

 

The vote proceeded as follows:

 

YEA:                Baker, Eyre, Mead, Plotzke, and Wieland

NAY:                Svenson

ABSENT:         Kanuch, Kozakiewicz and Senesac

 

Motion passes 5 to 1.

 

6.  New Business

     Selection of nominating committee – It was moved by Mead and seconded by Svenson to

     Select Senesac, Kozakiewicz and Svenson for the nominating committee.

 

7.  Communications

 

     None

 

8.  Report of the Chairman

     Due to a lack of items on the agenda for the June 28th meeting, it probably will be cancelled. 

     Therefore, this was the last meeting for Russ Baker and Rod Wieland.  Members of the 

     Commission thanked Mr. Wieland and Mr. Baker for their service and wished them well.

 

9.  Report of the Planning Director

 

CITY COUNCIL                                                                                                                

               

June 13th  

                                PUBLIC HEARINGS

§         Vacation of Public Property – East Ellsworth street from Haley Street to third Street and Lyon Street from East Ellsworth Street to Buttles Street (approved)

§         Zoning Petition No. 519 – 31 Cheryl Drive to Residential A-1 (approved)

§         Zoning Petition No. 521 – W. Wackerly at Northgate Dr. to Community Commercial (denied)

 

                                ACTION ITEMS

§         Conditional Use Permit No. 15 – 425 Waldo Avenue for parking lot (approved)

§         Set public hearing; Conditional Use Permit No. 16 – 305 E. Reardon St; Cingular Wireless (6-27)

§         Set public hearing; Conditional Use Permit No. 17 – 1305 E. Sugnet Rd; Cingular Wireless (6-27)

June 27th

                                PUBLIC HEARINGS

§         Public hearing; Conditional Use Permit No. 16 – 305 E. Reardon St; Cingular Wireless (6-27)

§         Public hearing; Conditional Use Permit No. 17 – 1305 E. Sugnet Rd; Cingular Wireless (6-27)

 

                                ACTION ITEMS

§         Site Plan No. 247 – south of James Savage Road and east of Waldo Avenue; Richard Fosgitt on behalf of Midland Building Company for a 9 unit site condominium

§         Preliminary Plat, Rolling Meadows Estates No. 1 – north of Countryside Drive and east of Green Road;  Bartow and King Engineers on behalf of John Rapanos for tentative approval of a preliminary plat of 31 lots on 12.79 acres

§         Set public hearing; Conditional Use Permit No. 18 – 4900 Hedgewood Drive; Richard Postema on behalf of Tendercare for a 6,154 s.f. addition (7-11)

§         Set public hearing; Proposed Subdivision Control Ordinance (7-11)

 

PLANNING COMMISSION

               

June 28th

                                PUBLIC HEARINGS

None

 

                                ACTION ITEMS

                                None

 

July 12th

                                PUBLIC HEARINGS

None

 

                                ACTION ITEMS

                                None

 

ZONING BOARD OF APPEALS

 

June 21st

Petition No. 05-03 - Reinstated

 

A use variance, requested by Janet Ringle-Bartels of 301 Townsend, to permit the continuance and reconstruction of a nonconforming residential dwelling in the D – Downtown zoning district if the structure was destroyed by natural or manmade disaster.

 

This variance was tabled so that the ZBA could seek of the advice of the City Attorney’s Office on information that was gathered during the public hearing.

       

 

PENDING ADMINISTRATIVE SITE PLAN REVIEWS

 

None

 

DIRECTOR’S NOTES

 

If no new business comes before the Commission on June 28th this could be the last meeting for Russ Baker and Rod Wieland.  Staff members of the Planning & Community Development Department wish to thank Commissioners Baker and Wieland for their years of service on the Planning Commission.  Their commitment to community service has resulted in Midland being a better place to live, work, and play.

 

10.  Adjourn

Adjournment at approximately 8:07 PM and unanimously approved.


Respectfully submitted,

 

 

 

Daryl Poprave

City Planner

 

MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION

 

 

Attachment