MINUTES OF THE MEETING OF THE MIDLAND CITY PLANNING COMMISSION,

WHICH TOOK PLACE ON TUESDAY,

MAY 8, 2007, 7:00 P.M.,

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   Roll Call

PRESENT:  Brown, Eyre, Gaynor, Hanna, Jocks, Kozakiewicz, Mead, Senesac and Svenson

ABSENT:     None

OTHERS PRESENT: Keith Baker, Director of Planning; Daryl Poprave, Deputy Planning Director; Cheri Standfest, Community Development Specialist, and 11 others.

 

2.   Approval of Minutes

Regular Meeting of April 24, 2007.

It was moved by Eyre and supported by Brown to approve the minutes of April 24, 2007.  The minutes were unanimously approved as presented. 

 

3.    Public Hearing

 

      a.  Site Plan No. 260 – A request by Three Rivers Corporation, on

behalf of Chemical Bank, for site plan review and approval of a 3,785 square foot proposed commercial office (bank) building located at 6711 Jefferson Avenue on 3.5 acres. 

 

Chairman Kozakiewicz requested to be allowed to abstain from this agenda item as his company is the contractor for this project.  The Planning Commission unanimously agreed to allow this.

 

Mr. Poprave showed an aerial photo of the proposed site.  It is on the south side of Joe Mann Boulevard on Jefferson Avenue.  It is currently a vacant parcel, surrounded by vacant parcels.  There is a dwelling unit on one side of it but this has been vacant for a number of years.

 

The zoning map shows the property is zoned regional commercial to the west, north and south and office service zoning to the east and the soccer complex, to the south of this site, is zoned community.  The bank branch will be 3,785 square feet.  Normally this would go to an administrative site plan review, however, there are two curb cuts proposed, which requires that it go before the Planning Commission. 

 

Chemical Bank has exceeded the city’s landscaping requirements and have proposed a number of trees on the perimeter of the site.  This building is only slightly over 25 feet in height.  The building is 103 feet from the north property line and 120 feet from the east property line so it is within the required setback area.  There is a shared access off the south property line which will be used by possible future development in this area.  Sidewalk does exist on Joe Mann Boulevard, on the north side.  This site plan shows sidewalk along Jefferson on the east side of the property.  Parking meets the requirements of the zoning ordinance.  They are compliant with all the other requirements including lighting, storm water management, signage, box style striping of the parking spaces, and landscaping requirements.

 

Mr. Mead asked about the water detention areas.  Mr. Poprave stated they are in swales that are greater than one on six so they do not require fences.  They have a separate drive-thru with its own entrance and exit for the ATM.  The dual access road will terminate immediately after the ATM access until future development occurs to the south of this property. 

 

Randy Sherman;1901 Trailwood Circle, Midland.  This is a 3800 sq. ft. building.  It is their goal to build a building that is residential in nature so it will blend with the surrounding area.  The exterior will be a brick veneer.  There is a canopy over the drive up windows and ATM as well as a canopy over the door to the bank.   The bank feels there is easy ingress and egress from the site and this is a key issue for them.

 

Ms. Hanna asked about the paving of the parking lot.  She asked if they had considered any non-permeable surfaces.  Mr. Sherman stated the parking lot is going to be asphalt.  Banks like to get the most service for their money and asphalt has the greatest longevity.

 

No one spoke either in favor of or in opposition to this site plan.

           

4.   Public Comments (not related to agenda items)

 

      None

 

5.    New Business

 

      None

 


6.  Old Business

 

a.   Site Plan No. 259 – A request by A. J. Damman Company, on

      behalf of Eastlawn Center LC, for site plan review and approval for a 8,226 square foot proposed building located at 803 South Saginaw Road on 8.88 acres.

 

      Mr. Baker showed an aerial photo of the Eastlawn Shopping Center, located on Saginaw Road.  The site in question is on the northwest corner of the site.  Cambridge Street is to the north, Washington Street is to the east, Saginaw Road is to the south and west of the property.  Washington Woods and Midland High School are zoned RB Residential.  The project entails an 8,226 sq. ft. structure to the northwest of the existing building.  A portion of the existing Salvation Army Thrift Shop will be demolished and a new structure will be built in the existing parking lot.  There are regional commercial uses to the north, south, east and west of this property.  As this is redevelopment of an existing parking lot, they meet the parking requirements of our ordinance.  They meet the landscaping requirements as well as the setbacks required in this area.  Pedestrian and vehicular traffic remains unchanged in that the drive approach that currently exists will remain and be utilized as it is today.  There is existing parking along Saginaw Road that will remain.  It is a proposed retail use, which is allowed in this zoning district.  One correspondence was received since the last meeting.  The photometric plan has been submitted to the city.

 

      George Hartman, Hartman Architects, representing the A.J. Damman Company.  He thinks Mr. Baker has summed up this project very well.  No one had any questions for Mr. Hartman.  There will be signs on the building, but there will be no additional free-standing signs. 

 

      No one spoke either in favor of or in opposition to this request.

 

      Mr. Jocks stated this does fit in with the overall look of this shopping plaza.  This is aesthetically pleasing to the site.  Mr. Gaynor stated this looks like a good project to him.  Mr. Eyre commended the Damman family in upgrading this shopping plaza.  Ms. Hanna is pleased with it.  Ms. Svenson liked the way they worked with the Salvation Army, as one of the tenants in their existing building.  Mr. Senesac, Ms. Brown, and Mr. Mead also support this project.

 

      It was moved by Senesac and seconded by Hanna to recommend City Council approval of the Site Plan No. 259 contingent upon:

 

1.   The stormwater detention system is designed and constructed in accordance with the City of Midland Engineering Department specifications.

2.   All exterior lighting shall comply with Section 3.12 of the Zoning Ordinance.

3.   All landscaping shall comply with Article 6 of the Zoning Ordinance.

4.   All signage shall comply with Article 8 of the Zoning Ordinance.

5.   All parking stalls shall be delineated with the “box” style striping.

 

YEA:          Brown, Eyre, Gaynor, Hanna, Jocks, Kozakiewicz, Mead, Senesac and Svenson

NAY:         None

ABSENT:  None

 

The motion was approved 9-0.

 

7.  Communications

 

     None

 

8.  Report of the Chairman  

    

Mr. Eyre brought up the fact that they need to reassess the parking for the new senior housing building approved at their last meeting.  This was an issue for City Council also.  Staff will draft a zoning text amendment to ensure this is looked at in the near future.  Mr. Senesac asked if there were other issues that also need to be brought before the Planning Commission for their review.  Mr. Poprave stated there are still issues that come up as the zoning ordinance is used in different circumstances.  Mr. Eyre inquired about the proposed discussion of retention ponds.  Mr. Baker stated Engineering will be available to discuss this issue with the Planning Commission, however, this is the height of their construction season at the present time.  Mr. Baker will have a proposal at the next Planning Commission meeting to deal with some of these issues.

 

9.  Report of the Planning Director

 

CITY COUNCIL                                                                                              

 

May 21st    

                        PUBLIC HEARINGS              None

                        ACTION ITEMS

                       

SP #259 – A. J. Damman Company, on behalf of Eastlawn Center LC, a request for site plan review and approval for a 8,226 square foot proposed building located at 803 South Saginaw Road on 8.88 acres

 

June 11th       

                        PUBLIC HEARINGS              None

                        ACTION ITEMS                    

 

SP# 260 – A request by Three Rivers Corporation, on behalf of Chemical Bank, for site plan review and approval for a 3,785 square foot proposed building located at 6711 Jefferson Avenue on 3.5 acres

                       

PLANNING COMMISSION

 

May 22nd    

            PUBLIC HEARING    None

 

            ACTION ITEM           

 

SP# 260 – A request by Three Rivers Corporation, on behalf of Chemical Bank, for site plan review and approval for a 3,785 square foot proposed building located at 6711 Jefferson Avenue on 3.5 acres

 

            June 12th   

            PUBLIC HEARING

 

Conditional Use Permit No. 23 - A request by J.S.W. Holding, LLC for a parking lot for hospital administration at 4815 Christie Court.  This property is located in a Residential A-1 zoning district 

 

            ACTION ITEM                        None

 

                         

ZONING BOARD OF APPEALS

 

            May 15, 2007-Meeting Canceled

 

            Next meeting scheduled for June 19, 2007

 

PENDING ADMINISTRATIVE SITE PLAN REVIEWS

 

Administrative Site Plan #33 – A request by Plymouth Square Investments, 925 East Wheeler Rd, for a site plan review of a two story office building with a first floor total area of 4,000 square feet.  The proposed use of the building is office space to be utilized by Century 21 Central.  This is an addition to the Plymouth Square development.  Parking and landscaping have already been installed.  Deputy Director Poprave will be conducting the review. 

 

DIRECTOR’S NOTES

 

I have received seven evaluation forms in response to our recent training retreat.  Staff is still accepting completed evaluation forms.  Please complete and return your evaluation form to the Planning Department office at your earliest convenience.      

 

Applications are being accepted for one upcoming vacancy on the board.  Information is available through the City Clerk’s office. 

 

May 22, 2007 is next the regular Planning Commission meeting. 

 

Planning Director Keith Baker will be absent from the May 22, 2007 Planning Commission meeting.  Deputy Director Daryl Poprave will staff the meeting. 

 

The public can view the Master Plan Update by accessing the City’s website at www.midland-mi.org and going to the Master Plan Update link on the homepage.

 

10.  Adjourn

Adjournment at 7:50 p.m. was unanimously approved.

Respectfully submitted,

 

 

 

Keith Baker

Director of Planning and Community Development

 

MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION