MINUTES OF THE MEETING OF THE MIDLAND CITY PLANNING COMMISSION,

WHICH TOOK PLACE ON TUESDAY,

SEPTEMBER 11, 2007, 7:00 P.M.,

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   Roll Call

PRESENT:  Brown, Eyre, Gaynor, Hanna, Mead, Senesac and Svenson

VACANCY:   One

ABSENT:    Kozakiewicz

OTHERS PRESENT:  Keith Baker, Director of Planning & Community Development, Daryl Poprave, Deputy Planning Director; Debbie Marquardt, Technical Secretary and 17 others.

 

2.      Approval of Minutes

 

Moved by Hanna, seconded by Eyre, to approve the minutes of the regular meeting of August 28, 2007.

 

3.   Public Hearing

 

a.      Site Plan No. 264 from MidMichigan Medical Center – Midland, a request for site plan review and approval for a 67,000 square foot addition to the Harlow Building at 4005 Orchard Drive.

 

Mr. Senesac found the site plan extremely hard to prepare for.  He had a difficult time with missing information.  He moved that because of the incompleteness they go ahead with the public meeting and in two weeks they give the petitioner time again to make a presentation and then deliberate and vote two weeks from there.  He would like a middle meeting to go back again and hear more comments and information.  Brown seconded the motion. 

 

Mr. Poprave said they may not start the project until 2009 and in order to get a building permit they need a site plan.  They just don’t have landscaping done yet.

 

In each phase they will have to go before the Planning Commission.  They are being asked to make recommendations on a site plan that is not final. 

 

The clarification will come to you with the presentation tonight.  They can still entertain the motion as presented and determine at that point if they would like the additional meeting.

 

Vote on the motion to have a middle meeting to hear more comments and information on the project.

 

YEA:                Brown, Eye, Gaynor, Hanna, Mead, Senesac and Svenson

NAY:                None

ABSENT:         Kozakiewicz

VACANCY:      One

 

The motion was unanimously approved.

 

Mr. Poprave gave an overview of the project.  It is north of Orchard Drive and west of Sugnet Road.  It is east of Harlow Drive and the building addition will be in the northwest corner of the hospital building.  Most of the hospital is zoned community but a portion is Residential A-1 and that does not allow hospitals.  There will be additional parking on the west side of Harlow.  They will do a separate site plan after the rezoning is complete.

 

Landscaping details have been received and there is not a lot of detail.  This building addition will start out as a two story building.  The campus is a wooded area. 

 

The fire department commented that lots F and J need to have circulation improved to fit their ladder truck through the lots.  The engineering department notes that the entry feature needs to be configured to allow egress from West Sugnet Road into the site.

 

Extensive sidewalks are shown throughout the site.  Parking is shared throughout the campus.  The lighting will be shielded but because of the amount of lighting you can see the glow.  Roof top and mounted equipment needs to be shielded from view.  Canopy needs a clearance of 14 feet. 

 

Ms. Hanna has a concern about the extensive parking enlargement.  Why have they not considered a parking structure? 

 

Mr. Senesac asked about the site plan process.  The portion of the site plan that is cross-hatched needs to be rezoned before it can proceed.  How can they approve the site plan when there isn’t enough parking?    

 

            Mr. Eyre also questioned the parking issue that needs to be rezoned. 

 

            Mr. Mead thinks they need to be flexible enough to deal with it.

 

            Tom Lind, 2608 Greenwich Circle, said that he supports the boards decision.  The footings and foundation will be this year.  They put this in a format and he will show them the context of the planning and show them where they are headed. 

 

            The addition will be L-shaped and 67,000 square feet with two-stories.  They had to submit other plans to the state of Michigan allowing them to construct this facility and now they are going through the local process.  It is a series of construction projects throughout the next several years.

 

            They would like to get six new operating rooms and space for cardiac care intake and recovery for surgery.  The bottom level will add a new lobby, meeting rooms and patient services.  They are trying to create a front door. 

 

            The future floors would be bed towers.  They will have the footings strong enough to add floors on in the future.  They will make sure that anything they do in the future fits with the older part of the hospital. 

 

            Parking lot configuration shows that there may be a parking deck in the long range planning.  The reason they are building out surface parking first is that it is about $1,200 a space to create parking on a ground and $12,000 a space to create a parking structure. 

 

            Ms. Hanna asked about the portion of land that will be rezoned, is it in the wetlands?

 

            Mr. Lind said they are going through a permitting process with the wetlands.  There is a flood plain permit that is required also. 

 

            Before they start building they have added temporary parking spaces and a temporary entrance.  Signage will be developed during construction. 

 

            Ms. Hanna asked about security.  They do have monitors and there is somebody there 24 hours a day.  She also asked about forested land close to the parking lot.  She would caution them to be sure there is visibility to that. 

 

            They have cameras on the roof and it is on tape.  They did have phones and they are thinking of putting them back into the parking structure.  They have for the staff many remote linked panic buttons that go right to the security.  The security is much different and they are taking it up and doing a lot of surveillance. 

 

            They will have drawings to the staff by the end of the week.  They don’t intend to make this sloppy. 

 

            Mr. Gaynor asked about drainage with the amount of pavement going in.

 

            They have detention ponds and detention for every project. 

 

            Stacy Daniels, 2901 Orchard Drive, he would like to make some informal comments.  He has been a resident since 1944 and he has seen the hospital when it started out as a bunch of trailers.  He is an environmental engineer and works as a director of research on indoor air quality.  He has seen a lot of projects going through there.  The general approach of the buffer zones between the hospital and citizens should be considered.

 

            Joan Miller, 3911 Applewood Road, she would like to comment on the lighting, they are directly across from the hospital.  There is quite a glow into their home.  One concern is an increase in noise.  If they sit outside, there is a constant hum.  Will the new addition add more noise?   With regard to the Sugnet traffic, they already have some semi truck backup. 

 

            Ms. Hanna asked if she has discussed with someone in the hospital about the concerns. 

 

            Mr. Lind is aware that the facility does make noise.  There is not a noise ordinance in Midland.  They would always respond to the neighborhood comments.  They will be happy to respond.

 

            The public hearing is closed.

             

      b.   Site Plan No. 266 from Wilcox Professional Services, on behalf of The Dow Chemical Company, a request for site plan review and approval for a 103 stall parking lot addition at 3200 James Savage Road.

 

            Diane Brown would request to be excused from this petition.  She would again remove herself during the deliberations.

 

            Mr. Baker gave a presentation showing the property at the intersection of James Savage and Waldo Avenue.  The property is zoned Industrial A.  The project is that construction of a 103 stall parking lot.  In review of the site plan the property is a former railroad bed.  The three story building adjacent is scheduled for renovation.  The proposed landscaping meets zoning requirements. 

 

            There is adequate emergency vehicle access.  Access to the parking lot is gained from Waldo Avenue.  Crosswalks from the building to the parking lot are identified on the site plan.  There is no change to the existing parking lot or road.  Drainage is on site above ground storage to the west of the parking lot.  All lighting must meet the code in the Zoning Ordinance.  Screening is noted on the plan.  If new signage is proposed, it would require permitting through the city building department.

 

            Mr. Eyre asked about the parking requirements in IA zoning?

 

            In the table of districts there are different requirements.  The building is office service use even though it is in the industrial zoning. 

 

            Brent Barringer, 5855 Sherman Road, Saginaw, currently the site was studied for the need for parking based on the use.  The owner intends to house 322 staff in the building.  The total useable spaces are based on the number of staff.  The sidewalk along Waldo Avenue will be extended.

 

            No one spoke in favor or opposition.

 

c.   Site Plan No. 262 from Three Rivers Corporation on behalf of the City of Midland Currie Golf Course, a request for site plan review and approval for a 11,070 square foot proposed golf cart building at 1116 Currie Parkway.

 

 

Mr. Poprave gave an overview and the project has been made possible by a donation from the Currie family.  It is property owned by the City of Midland.  The property is located north of Currie Parkway.  The property is zoned Residential B.  It will not negatively impact the property.  There are approximately 80 golf carts to be stored.  There was a change in the ordinance and exempt properties are now required to go through site plan approval.  The interior layout is basically cart storage and mowers.  This building will be built to today’s standards and will be six feet higher to elevate the building out of the flood plain.

 

Mr. Gaynor asked why it is zoned RB, why not community?

 

It was a neighborhood at one time.  The city has bought houses in the area.

 

Keith Wirth, Three Rivers Corporation, 3069 Vantage Point Drive.  The existing utilities will run up Madison Street.  It is actually a wood frame building.  The southern half is cart storage area, unheated space.  The northern half will be heated and the fire department requires smoke detectors.  There will be an office and a locker room.  The building is bermed up six feet.  The intent is to match the materials to the club house. 

 

No one spoke in favor or opposition to this petition.

 

      d.   Draft Master Plan and Future Land Use Map – provide a comprehensive long-range guide to managing growth, development and redevelopment in the community for a period of up to 20 years.

 

      Robert Cramer, LSL Planning, reviewed what the master plan is and some highlights. 

 

      See presentation.

 

      Senesac moved and Brown seconded a motion to extend the meeting past 9:30 p.m.  It was unanimously approved.

 

      Kathleen Kemp, 1800 North Stark Road, Lincoln Township, Midland, MI, she reviewed the master plan draft and noticed some discrepancies.  The master plan lays the ground work for the zoning. 

 

      Mr. Baker commented that light industrial might be identified on the master plan but might be zoned light industrial or LCMR as identified. 

 

      Stacy Daniels, 3901 Orchard Drive, Midland.  He would like to discuss light pollution.  More street lighting has suddenly been mandated.  The placement of lighting is not addressed in the master plan. 

 

      Sid Hansen, 4446 Anderson Drive, Beaverton.  He would like to look at access when a person gets older.  He purchased a condo at Wingate and it is ideally located to get to services.  It does not adequately address walkability.  The rail trail goes up to the baseball stadium and the city should consider the ability to walk to the park. 

 

      Mr. Baker noted that other written comments had been received and were at the desk of the Planning Commissioners.    

 

      Mr. Cramer stated that the master plan lists the objectives and how they should fit in with the charter of the area and there are some uses that would conform but not necessarily all of them.  The widening of Stark Road would have to go through an extensive review and certainly doesn’t mean it will be extended up to that spot.  There would not be a large taking of property. 

                 

4.   Public Comments (not related to agenda items)

 

Mike Pnacek, 2661 Blackhurst Road, stated that they had property appraised at one time and said it was a taking of the land.

 

5.   New Business

 

      None

 

6.   Old Business

 

a.      Site Plan No. 263 from MSARI Holdings, LLC – a request for site plan review and approval for a 5,800 square foot proposed industrial manufacturing building at 1905 Mark Putnam Road.

 

Mr. Poprave reviewed the location of the property and since they are having a new curb cut, site plan review was triggered. The petitioners have reduced the landscaping.  The zoning is IB.

 

Matthew Zeigler, 4401 Congress Drive, they desire additional parking for clients and customers.

 

Ms. Hanna thinks it is a great plan with the parking they have requested. 

 

Ms. Brown supports the plan and parking.

 

Mr. Mead stated that it was explained well last meeting.  Mr. Eyre agrees, along with Mr. Senesac. 

 

            It was moved by Mead and seconded by Brown to recommend City Council approval of Site Plan No. 263 based upon the following

            contingencies:

 

      1.   All parking spaces shall be delineated by the “box” style striping per Section 5.01(D)3 of the Zoning Ordinance.

      2.   All exterior site lighting shall be fully shielded and all illumination shall not exceed 1.0 foot-candle at the property lines.

      3.   Storm water retention plans shall be approved by the City Engineering Department.

4.  Separate irrigation service shall be installed for all landscaping.

5.  Up to 12 parking spaces permitted.

 

      YEA:          Brown, Eyre, Gaynor, Hanna, Mead, Senesac and Svenson

      NAY:          None

      ABSENT:   Kozakiewicz

      VACANCY:  One

 

      The motion was approved 7-0.

 

b.      Site Plan No. 265 from Bartow & King Engineers, Inc. – a request for site plan review and approval for a 12,800 square foot proposed Fitness Park at 601 East Wackerly Street.

 

Mr. Baker gave an overview of the property location.  The majority of the landscaping is in the front of the property along Wackerly Street.  Storm water detention will be underground for this project.

 

Ms. Hanna thinks it is a great plan.   

 

It was moved by Gaynor and seconded by Brown to recommend City Council approval of Site Plan No. 265 based upon the following contingencies:

 

1.   The stormwater detention system is designed and constructed in accordance with the City of Midland Engineering Department specifications.

2.   All landscaping shall comply with Article 6 of the Zoning Ordinance.

3.   All exterior lighting shall comply with Section 3.12 of the Zoning Ordinance.

4.   All exterior signage shall comply with Article 8 of the Zoning Ordinance.

5.   All parking spaces shall comply with Section 5.01D of the Zoning Ordinance and be delineated by the “box” style striping.

6.   Sidewalk shall be installed along East Wackerly Street in accordance with City of Midland specifications.

7.   Two additional trees shall be installed.

 

YEA:    Brown, Eyre, Gaynor, Hanna, Mead, Senesac and Svenson

NAY:    None

ABSENT:   Kozakiewicz

VACANCY:  One

 

The motion was approved 7-0.

 


7.  Communications

 

     Michigan Planner was received in their packet.  Communications were also received at their desk.   

 

8.  Report of the Chairman  

 

     None          

 

9.  Report of the Planning Director

 

      Verbal

 

10.  Adjourn

Adjournment at 10:30 p.m. was unanimously approved.

Respectfully submitted,

 

 

 

 

Keith Baker, AICP

Director of Planning and Community Development

 

MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION