MINUTES OF THE MEETING OF THE MIDLAND CITY PLANNING COMMISSION,

WHICH TOOK PLACE ON TUESDAY,

JUNE 24, 2008, 7:00 P.M.,

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   Roll Call

PRESENT:  Brown, Gaynor, Hanna, King, Mead, Senesac and Svenson

ABSENT:    Eyre and Kozakiewicz

OTHERS PRESENT: Keith Baker, Planning Director; Daryl Poprave, Deputy Planning Director; Cheri King, Community Development Specialist and 5 others.

 

2.    Approval of Minutes

Moved by Senesac, seconded by Hanna, to approve the minutes of the regular meeting of June 10, 2008. Motion passed unanimously.

 

3.   Public Hearing

 

      a.   Site Plan No. 283 from Three Rivers Corporation on behalf of Midland Equities, LLC for site plan review and approval for a 43,975 square foot building located at 215 Fast Ice Drive.

 

            Due to technical difficulties, the overhead camera did not work, so there was no overhead document camera for viewers at home.

 

            Mr. Baker explained this is a site plan for a 43,975 sq. ft. facility located at 215 Fast Ice Drive, on the southwest corner of Fast Ice Drive, just west of Rockwell Drive, near where the Midland County Jail is now under construction.  The property is zoned LCMR.  The adjacent property is zoned Agricultural to the north, Community to the east, Industrial B to the south and Industrial A to the west.  The project does not pose any impediments to the development of any of the surrounding properties.  Required landscaping was calculated based upon street frontage, parking lot area and the general site area under development.  A total of 36 trees and 109 shrubs are required.  The project does meet all setbacks and height requirements of the LCMR district.  The site is heavily wooded.  Only the area required for development is proposed to be cleared for construction.  Approximately 1/3 of the area will remain in its current wooded state.  Wetlands have been preserved in the western 1/3 of the property.  There is adequate turning radius for emergency vehicles according to the Fire Department.  The site is relatively irregular, in that it has a small footprint on Fast Ice Drive, but it expands south and west.  There is a single drive approach with a boulevard median to separate ingress and egress.  There will be public sidewalk required along Fast Ice Drive.  There will be only one drive approach.  The petitioner has identified 175 parking stalls, six of which will be barrier free.  There are two above-ground storm water detention ponds located on site.  A storm water management plan is required to be approved by the City Engineering Department.  The photometric plan does meet the requirements of the ordinance.  There are adequate public services available to the site.  They are looking to begin construction this summer of a 44,100 sq. ft. building.  Signage will have to meet the requirements of Article 8 in the Zoning Ordinance.  Staff recommends a favorable consideration of this site plan along with the five regular conditions normally attached to a site plan, plus a sixth condition.

 

            Mrs. Hanna asked about the detention ponds – will they be landscaped, bermed or fenced, and what is the depth of the ponds?  Mr. Baker stated the pond at the north of the site will be approximately five feet deep.  There will be landscaping on the front of that.  The pond at the south side of the site will be approximately four feet in depth with landscaping in front of it. 

 

            Mr. Gaynor asked about the proposed expansion on the west side of the building.  Previously another petitioner proposed an expansion and the Fire Department desired a road on either side of the building.  Mr. Baker stated the Fire Department did look at the site plan and had no further comments.

 

            Mr. King asked what would happen if there was not sufficient water pressure to the site?  Mr. Baker stated there would have to be a “booster pump” installed to provide additional water pressure and fire suppression.  This area of town has the lowest water pressure of anywhere in town as there are no water towers in this section of the city.

 

            Randy Sherman, of Three Rivers Corporation, Vantage Point Drive, Midland, Michigan, stated they will make sure that the water pressure coming into the building will accommodate both the proposed building and the proposed expansion.  The service drive loops around the building for emergency vehicle access.  They are trying to accommodate all issues to accommodate future development.  They have retained a wetland consultant who has submitted plans to the MDEQ.  The consultant has walked the site with the MDEQ and they are awaiting a final decision from the DEQ.

 

No one spoke in favor of or in opposition to this request.

     

            The public hearing was closed.

 

4.   Public Comments (not related to agenda items)

 

      None

                                                                     

5.   New Business

 

      None

 

6.    Old Business

 

a.    Conditional Use Permit No. 30, the request of Joan Dukarski for a group child day care home located at 809 E. Sugnet Road. 

 

Mr. Poprave explained that this property is located at 809 E. Sugnet Road.  It is totally surrounded by single family residential.  There is a church on the east side of Washington on the north side of E. Sugnet Road.  Mrs. Dukarski is seeking conditional approval to operate a group day care home, which will allow the care of up to 12 minor children with one additional staff person.  There is adequate parking for from four to six vehicles.  Portions of the rear yard were fenced.  The discretionary standards are mentioned in the staff report.  Staff recommends approval of this conditional use permit, with similar contingencies to the conditional use permit for a daycare facility that was before the Commission on Partridge Lane.

 

No one spoke either in favor of or in opposition to this request.

 

Mr. Mead stated this looks like it is a fairly straight-forward request.

 

            It was moved by Mead, and seconded by Gaynor, to recommend to City Council approval of Conditional Use Permit No. 30 with the following contingencies:

 

1.         That no on-premises signs be permitted.

2.         That the hours of operation not extend past 6:00 p.m. Monday through Friday.

3.         That no exterior or interior alterations to the building be permitted that would otherwise change the character or nature of the dwelling as a residential use.

4.         That no more than one additional non-resident adult employee be present at any given time.

           


 

      Vote on the motion:

 

      YEAS:       Brown, Gaynor, Hanna, King, Mead, Senesac and Svenson

      NAYS:       None

      ABSENT:  Eyre and Kozakiewicz

 

      The motion was approved 7-0.

 

      b.   Conditional Use Permit No. 31, the request of Midland Country Club for a new clubhouse, pool and cabana building at 1120 West St. Andrews Road.

 

            Mr. Poprave explained the changes that were made to the site plan since the last meeting.  The Country Club is in the middle of Residential A-1 zoning.  It is bounded by Eastman Avenue on the west side, by St. Andrews on the south, and Sugnet on the north.  On the opposite side of Eastman Avenue, there is Community zoning.  The project will include a new clubhouse, pool and cabana building.  The project scope includes renovations to most of the 18 holes of golf.  There will be a nearly 84,000 sq. ft. clubhouse constructed on this site.  This property has 187 existing parking spaces.  They will construct 292 parking spaces in front of the clubhouse in a similar location as the current parking.  Snake Creek will have some work done to it throughout the site. 

 

            The photometric grid is currently being reviewed by the Building Department.  There will be no dumpster on site, as there is a compacter inside the building.  The site will require 19 trees and 78 shrubs.  The building will be in excess of 270 feet from the nearest property line.  Section 14.03(b)(1) discusses the height of the building.  The clubhouse is proposed to be 40 feet high.  They will be going before the Zoning Board of Appeals for a variance at the July meeting.  There are extensive natural and built features on the site as it has been a golf course.  The Country Club has been at this site since 1928.  The Country Club’s existing entrance was reviewed by the city Engineering Department and the city’s traffic engineer and they determined this is the best location for the driveway.  However, the angle has been adjusted to provide additional line of sight to traffic leaving the site.  There is still the “under canopy” clearance requirement of 14 feet for the one canopy proposed to be on site.  The Country Club plans a total of 292 spaces, or one space for every two members.  All storm water runoff shall be retained on site per engineering standards.  Soil and erosions will be monitored by the building department and the MDEQ.  There are sufficient utilities to service this site.  The existing clubhouse will remain open until the new clubhouse is completed, as will the existing pool.  There is no signage shown on the site plan, but they will be removing the existing sign out by W. St. Andrews Road. 

 

            Fred Eddy, 4322 Eastman Road, Midland, represented the petitioner.  They have submitted the photometric plan and the canopy height has been raised to 14 feet so it does meet the ordinance criteria.  Their setback from the street is nearly 400 feet so the building looks rather small.  Parking agreements are in place with both St. John’s Episcopal Church and Midland Center for the Arts. 

 

            No one spoke either in favor of or in opposition to this request.

 

            Mr. Senesac stated he had a couple of issues when he first looked at it but all these have been met now.  Ms. Brown stated she also does not have any problems with it.  Mr. Mead stated he has never seen a problem with parking at the Country Club and he would like to leave sidewalks as they are today.  It brings pedestrians too close to the golf course if we have sidewalks along the golf course.  Mr. King stated he is agreement with the proposed plan.

 

            It was moved by Senesac, and seconded by Brown, to recommend to City Council approval of Conditional Use Permit No. 31 with the following contingencies:

 

      1.               The stormwater detention system is designed and constructed in accordance with the City of Midland Engineering Department specifications.

      2.               All landscaping shall comply with Article 6 of the Zoning Ordinance and a detailed parking lot landscaping plan shall be submitted.

      3.               All exterior lighting shall comply with Section 3.12 of the Zoning Ordinance and a photometric grid shall be provided to prove compliance.

      4.               All exterior signage shall comply with Article 8 of the Zoning Ordinance.

      5.               All parking spaces shall comply with Section 5.01D of the Zoning Ordinance and be delineated by the “box” style striping.

      6.               All roof top and ground mounted mechanical equipment shall be screened in accordance with 6.02(e)2 of the Zoning Ordinance.

      7.               Existing shared off-street parking agreements shall be maintained to provide excess event parking.

     

      8.               The clubhouse building height shall not exceed 28 feet unless a variance is granted from the Zoning Board of Appeals.

      9.               All entry canopies shall maintain a minimum canopy under clearance of 14 feet.

      10.             A public water main maintenance easement shall be created for the city to access and maintain this public utility.

      11.             The location, access and flow of the proposed fire hydrants shall be in accordance with the City of Midland Fire Department specifications.

      12.             No additional sidewalks need to be included.

 

      Vote on the motion:

 

      YEAS:       Brown, Gaynor, Hanna, King, Mead, Senesac and Svenson

      NAYS:       None

      ABSENT:  Eyre and Kozakiewicz

 

      The motion was approved 7-0.

 

      c.   Site Plan No. 282 from MidMichigan Medical Center for site plan review and approval for a 101,410 square foot Harlow Bed Tower Expansion located at 4005 Orchard Drive.

 

            Mr. Baker stated this site plan is for the 101,410 sq. ft. expansion of MidMichigan Medical Center.  The tower will not include any additional beds.  Parking will be removed at the southwest corner of the parking lot with additional spaces being located in the Campus Ridge parking lot, relocating 73 spaces from the southwest corner off Sugnet.  

 

            The facility is also proposing a couple of emergency generators which will be located on the west side of the addition off Sugnet.  The petitioner provided an elevation drawing of the new building relative to height and setback off Orchard Drive and McCandless Drive.  The city has received no additional public comments since the public hearing on June 10th.

 

            Tom Lind, 2508 Greenwich Circle, Vice President of MidMichigan Medical Center, stated they have no new information to present tonight.  No one else spoke either in favor of or in opposition to this site plan.

 

            Mr. Senesac stated he is in support of this site plan.  Mr. Mead stated he is also in favor of this plan.  He has been impressed with the screening in the area of the office building.  Mrs. Hanna stated she does commend them for trying to preserve the wetlands on the site.

 

            It was moved by Gaynor, and seconded by Hanna, to recommend to City Council approval of Site Plan No. 282 with the following contingencies:

 

1.         The stormwater detention system is designed and    

            constructed in accordance with the City of Midland

            Engineering Department specifications.

            2.         All landscaping shall comply with Article 6 of the

                        Zoning Ordinance including the addition of 12 trees

                        and 46 shrubs.

            3.         All exterior lighting shall comply with Section 3.12 of

                        the Zoning Ordinance including the submission of a

                        photometric plan for the new parking lot expansion.

            4.         All exterior signage shall comply with Article 8 of the

                        Zoning Ordinance.

            5.         All parking spaces shall comply with Section 5.01D of

                        the Zoning Ordinance and be delineated by the “box”

                        style striping.

            6.         All roof or ground mounted mechanical equipment

                        shall be screened in accordance with Section 6.02(E)2

                        of the Zoning Ordinance.

 

      Vote on the motion:

 

      YEAS:       Brown, Gaynor, Hanna, King, Mead, Senesac and Svenson

      NAYS:       None

      ABSENT:  Eyre and Kozakiewicz

 

      The motion was approved 7-0.

           

7.    Communications

 

      Commissioners received a copy of the Michigan Planner magazine.

 

8.  Report of the Chairperson  

 

     None

    

9.    Report of the Planning Director

 

 

 

 

 

CITY COUNCIL                                                                                                                

 

June 23rd                                 

 

ACTION ITEMS        

 

a.    Site Plan No. 280 from Mark Sirrine, North-Point Construction, Inc. for site plan review and approval for a 27,524 square foot mixed commercial shopping center called Bell Plaza located at 211 East Wackerly Street. (Approved)

 

b.    Site Plan No. 281 from Evergreen Solar for site plan review and approval for a 31,400 square foot building located at 2820 Schuette Road on 4.76 acres. (Approved)

                

July 14th         

 

ACTION ITEMS        

 

a.    Site Plan No. 282 from MidMichigan Medical Center for site plan review and approval for a 101,410 square foot Harlow Bed Tower Expansion located at 4005 Orchard Drive.

 

b.    Site Plan No. 283 from Three Rivers Corporation on behalf of Midland Equities, LLC for site plan review and approval for a 43,975 square foot building located at 215 Fast Ice Drive.

 

c.    Zoning Petition No. 552 initiated by Three Rivers Corporation on behalf of Dublin Enterprises for property located at 4916 N. Saginaw Road, 4920 N. Saginaw Road and 5000 N. Saginaw Road from Regional Commercial to Office Service zoning.

 

d.    Zoning Text Amendment No. 147A, initiated by Midland Circle Business Association, Inc., to consider the maximum wall and roof signs to change from 40 square foot to 100 square feet in the Circle zoning district in the City of Midland Zoning Ordinance.

           

PLANNING COMMISSION

 

July 8th     

 

PUBLIC HEARINGS

 

None.

 

ACTION ITEMS        

 

Site Plan No. 283 from Three Rivers Corporation on behalf of Midland Equities, LLC for site plan review and approval for a 43,975 square foot building located at 215 Fast Ice Drive

 

ZONING BOARD OF APPEALS

 

June 11, 2008 Zoning Board of Appeals Meeting

 

No. 08-06 – Wendy Sines for an area/dimension variance for an interior side yard setback reduction for a garage addition at 1421 Jay Street. (approved)

 

PENDING ADMINISTRATIVE SITE PLAN REVIEWS

 

None.

 

DIRECTOR’S NOTES

 

July 8, 2008 is the next regularly scheduled Planning Commission meeting. 

 

A non-motorized transportation planning advisory committee is being formed with participants from the Planning Commission, County Recreation Department, Parks & Recreation Commission and various trail and bicycling organizations.  Thank you to those Planning Commission members who have volunteered to participate on committee. 

 

July is the beginning of the fiscal year for the City of Midland and it is time again to elect a Chairman and Vice Chairman.  The first item of business for the July 8, 2008 meeting will be the election of officers in accordance with the commissions adopted Rules of Procedure. 

 

Planning Commission packets are available on-line at the City of Midland’s web site.  Meeting agenda items are highlighted and residents can “click” on the link to view all of the supporting documentation.  The city’s web site address is www.midland-mi.org.

 

The Planning Commission will need to elect officers at their next meeting.  In the past, they have appointed a nominating committee to make a presentation.  The nominating committee will be Mr. Senesac, Mr. Mead and Ms. Brown.


 

10.  Adjourn

Adjournment at 8:21 p.m. was unanimously approved.

Respectfully submitted,

 

 

 

Keith Baker, AICP

Director of Planning & Community Development

 

MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION