MINUTES OF THE MEETING OF THE MIDLAND CITY PLANNING COMMISSION

WHICH TOOK PLACE ON TUESDAY,

APRIL 26,           2011, 7:00 P.M.,

COUNCIL CHAMBERS, CITY HALL, MIDLAND, MICHIGAN

 

1.   Roll Call

PRESENT:  Ballard, Hanna, Mead, Pnacek, Senesac, Stewart and Tanzini

ABSENT:    Brown and Young

OTHERS PRESENT: Keith Baker, Planning Director, Cheri King, Community Development Specialist, Cindy Winland, Consultant Planner and three others.

 

2.   Approval of Minutes

Moved by Senesac, seconded by Pnacek, to approve the minutes of the regular meeting of April 12, 2011 as written. Motion passed unanimously.

3.   Public Hearings

 

Mr. Mead reviewed the process used by the Planning Commission for conducting public hearings.

 

      a.   Midland Square, LLC for site plan review and approval for an 8,700 square foot commercial/retail building located at 7300 Eastman Avenue.

 

            Mr. Baker showed an aerial photograph of the subject property.  This site plan is located on the parking lot of Meijer’s grocery store.  It is in the southwest corner of the property, just east of the gas station.  It will be utilizing existing paved surfaces that will be put to reuse and increase the density.  The site is located on Eastman Avenue, Joe Mann Boulevard, just across from the County Fairgrounds, south of Feeny Chrysler, north of the Midland Mall.  Both the site in question and everything to the north, south, east, and west are zoned Regional Commercial.  The Fairgrounds property is zoned Community.

 

            The petitioner provided a rendered drawing.  They did provide all the required information for site plan review.  The development does not impede the use of the existing property.  The petitioners have provided landscape and parking drawings.  The plan requires 10 trees and 46 shrubs.  The site plan included 12 trees and 33 shrubs initially and the petitioner has added an additional 13 bushes to accommodate the requirements of the Zoning Ordinance.  There are landscaped islands to the north and the rear of the property.  In the RC zoning classification, there are minimal setback requirements if all the property around it is zoned RC, which it is.  The closest setback is 12 feet which meets the requirements of the Zoning Ordinance for side yard setback.  There are 1.5 acres of paved asphalt so there is no surrounding landscaping.  The dumpster will be screened.  Emergency vehicle access will be accommodated by the driveways from the gas station and the Meijer parking lot.  There is a means of through ingress and egress for emergency vehicles.  In the 40 foot drive approach, within the complex itself, access is provided to pass through to the other businesses on the site.  There was new sidewalk built along Joe Mann Boulevard in 2010.  There is additional sidewalk being provided along the west and north sides of the property.  The petitioner has identified the proposed bike rack location at the southwest corner of the building.  Fifty-four parking stalls are proposed where 51 stalls were required.  This project will interconnect with the master storm water management plan for the Meijer facilities.  There is a stormwater detention area in the north and west of the site.  This all leads out to a county drain that runs south and east.  Because it is over an acre in size, the project will require a soil erosion and sedimentation control plan.  The existing parking lot has five lights in this area.  There will be an additional three parking lot light fixtures and building mounted sconces provided for illumination.  Water and sewer will be available through the existing Meijer facilities.  Health and safety concerns – in the event there is a dental or medical office, there would be an amalgam separation facility required.  This is to be built in a single development phase.  Meijer’s is marketing the property. 

 

            Signage will be a single monument sign and there will probably be façade signage as well.  A stormwater management plan will be required.  It is anticipated that the Planning Commission will take action on this plan at their next meeting, on May 10th, and it will be forwarded to City Council following that recommendation. 

 

            Ryan Schultz, with Giffels-Webster Engineers, stated the tenants are anxiously awaiting this to be built.  There will be a fast/casual restaurant, a video game retailer, and an electronics retailer that deals with mobile phones.  He is not at liberty to name the future tenants.  Mrs. Hanna asked how many spaces will be available in the bike rack.  Mr. Schultz stated they have chosen a 7-unit rack but there is sufficient room to go to a 10 or a 12 unit rack.  

 

      Contingency items:

 

            1.   The storm water management methods are designed and constructed in accordance with the City of Midland Engineering Department specifications.

            2.   All landscaping shall comply with Article 6 of the Zoning Ordinance including an additional 13 shrubs.

            3.   All exterior lighting shall comply with Section 3.12 of the Zoning Ordinance.

            4.   All exterior signage shall comply with Article 8 of the Zoning Ordinance.

            5.   A soil & sedimentation control plan is required as the project is in excess of one acre in size.

 

            No one spoke either in favor of or in opposition to this petition.

 

            The public hearing was closed.

 

 

 

 

4.   Old Business

 

      a.   Site Plan No. 299 from Dr. Cynthia Skiba, DDS for site plan review and approval for a 2,995 square foot dental office located at 111 Harold Street.

 

            Mrs. Winland showed an aerial photograph of the subject property.  It is three lots that are located on the corner of Harold and Louanna Streets.  The three structures will be torn down to make way for a new dental office.  They will be closing a driveway.  There will be a storage building behind the main office building for file storage.  They have added a 10-stall bike rack to their site plan.  There have not been any other changes to the site plan since it was reviewed before.  There was one letter in support of the site plan and no letters in opposition. 

 

            Dennis Bray, he is representing the petitioner.  Mrs. Hanna asked when they anticipate ground breaking for the new structure.  Tentatively they are looking at invitations to bid by May 9th.  They are hoping for a mid-June date to begin construction.

 

            Motion by Hanna, seconded by Ballard, to recommend to City Council the approval of Site Plan No. 299 from Dr. Cynthia Skiba, DDS for site plan review and approval of a 2,995 square foot dental office located at 111 Harold Street contingent on the following:

 

            1.   The storm water management methods are designed and constructed in accordance with the City of Midland Engineering Department specifications.

            2.   All landscaping shall comply with Article 6 of the Zoning Ordinance.

            3.   All exterior lighting shall comply with Section 3.12 of the Zoning Ordinance.

            4.   All exterior signage shall comply with Article 8 of the Zoning Ordinance.

 

            Mr. Pnacek stated it is a clean site plan and it meets all the criteria for site plan review.  Mrs. Hanna agreed, as did Mr. Mead.

 

      Vote:

      YEAS:                   Ballard, Hanna, Mead, Pnacek, Senesac, Stewart and Tanzini

      NAYS:                   None

      ABSENT:              Brown and Young

 

      Motion was approved 7-0.  This will go to the May 9, 2011 City Council meeting.

 

5.  Public Comments (unrelated to items on the agenda)

 

      Mr. Schultz stated the Planning Department staff has been wonderful to work with and they have really enjoyed the efficiency of the staff.

 

      Mr. Bray stated he feels the same way.  Between the Planning Department and Engineering Department, the City of Midland staff has been wonderful to work with.

 

6.   New Business

 

      None

 

7.   Communications

 

      None

 

8.   Report of the Chairperson

 

      None

 

9.  Report of the Planning Director

 

     Mr. Baker welcomed Mr. Tanzini, who had his initiation with the City Attorney this afternoon.

 

     The Planning Department has another site plan and a rezoning petition to present at the May 10th Planning Commission meeting. 

 

     New copies of the sign portion of the ordinance were distributed at the meeting tonight.

 

     City staff went through the exercise of identifying all the public walkways in the City of Midland.  A map showing these is at the back of the room.  This will be used for both the Planning Commission and the Non-Motorized Transportation Committee.  The inventory is complete.  Hopefully it will eventually make its way onto the city’s GIS system. 

          

10. Adjourn               

 

      Adjournment at 7:43 p.m. was unanimously approved.

Respectfully submitted,

 

 

 

Keith Baker, AICP, CFM

Director of Planning & Community Development

 

MINUTES ARE NOT FINAL UNTIL APPROVED BY THE PLANNING COMMISSION