TUESDAY, MAY 14, 2013, 7:00 P.M.,



1. Roll Call

PRESENT: Hanna, Heying, McLaughlin, Mead, Pnacek, Senesac and Stewart

ABSENT: Tanzini and Young

OTHERS PRESENT: Cindy Winland, Consulting Planner, Debbie Marquardt, Technical Secretary and seven (7) others.


2. Approval of Minutes

Moved by Hanna and seconded by Heying to approve the minutes of the regular meeting of April 23, 2013. Motion passed unanimously.

3. Public Hearings

a.    Site Plan No. 318 initiated by SSP Associates for site plan review and approval of a 30,000 square foot office building, located at 409 Ashman Street.


Ms. Winland presented an overview of the project, which is on 1.32 acres. This parcel has three types of zoning. There are currently some vacant and residential lots on the parcel. There are eight parcels now on the site now that will all be merged into one. The site plan consists of one structure and a parking lot. There will be two driveways, one on Gordon Street and one on Ashman Street. The structure is 30,000 square feet and two stories tall.


This site has received two variances. One variance is to have three percent less than the required lot frontage. The second variance allowed the increase in the front yard on the Ashman Street side to 23 feet instead of 10 feet.


Ms. Hanna questioned why there are 79 parking spaces for the building. Ms. Winland stated that there are no parking requirement in the Downtown Overlay district. There is maximum amount of parking permitted to have frontage.


Mr. Heying asked if pedestrians cross at the light at the corner of Ashman Street. Is the city going to make sure the timing is correct? Hanna noted this is a state highway.


Peter Shaheen, SSP Associates, 1110 S. Washington Avenue, Saginaw, MI. There are some beautiful trees on the site and they will make every attempt to retain as many as possible. They have to deal with the requirements of a modern office building. The building looks like a small rectangle on a small parcel of land but they will have 75 people working on a daily basis. They will need one parking spot for every employee. The building will be two stories. They will have two entrances along Buttles Street. All the uses will be exclusive office uses. Employees will enjoy walking to Main Street during lunch and that will be an important connection point.


Mr. Senesac asked what type of traffic they will have other than employees. Mr. Shaheen stated that primarily the traffic will be employees. They still have some vacant space in the building. The two doors on Buttles Street will enter directly into the office suites. The main entrance will take you to the second floor. Each tenant will have their own dedicated entrance.


The structure was chosen to front Buttles so that it is oriented closer to downtown. Unfortunately, they do have to have a parking lot and there is extensive landscaping around this site. There will be a brick wall around the parking lot. The sidewalks will have a snow melt system.


Nick Seehafer, SSP Associates, 1100 S. Washington Avenue, Saginaw, MI. The landscaping is separated from the street by a six foot walk. They would like to keep as many of the street trees as possible. The storm drain is along Gordon Street and it is very shallow and they may not be able to keep many of the mature trees in that area. The parking lot layout has a center aisle to keep people from cutting through. They will add landscaping also along Ashman Street and Gordon Street.


Mr. Laughlin looks at the pedestrian entrance and it appears like it is missing a front door. The amount of glass is about 60% glass will be impressive when you are driving down Buttles Street.


Nick Seehafer stated they are proposing a cast stone exterior. The glass inside will span both floors. The roof will have a little bit of shine to it.


Linda Hepinstall, Ashman Barber Shop. She is happy to have them in the neighborhood. She wanted to be sure they have enough parking. That is her biggest concern. There is no street parking available to them. She has an adjacent business to them and she could see folks using her parking if they did not have enough.


A motion was made by McLaughlin to waive the procedural requirements for a second meeting. The motion was seconded by Heying and approved unanimously.


Motion by Pnacek and seconded by McLaughlin to recommend to City Council the approval of Site Plan No. 318 initiated by SSP Associates for site plan review and approval of a 30,000 square foot office building, located at 409 Ashman Street with the following contingencies:


1.    Final stormwater design detail shall be provided to the satisfaction of the City Engineering Department.

2.    Water service shall be provided to the satisfaction of the City Engineering and Utility Departments and appropriate utility easements conveyed to the City of Midland.

3.    A final soil and sedimentation control plan shall be submitted to the City Building Department.

4.    A photometric plan meeting the requirements of the City Zoning Ordinance must be submitted.

5.    Lighting fixture location and detail must be submitted for the parking lot and structure.

6.    The pedestrian entrance on Buttles must be designed and constructed to meet the requirements of Sec. 21.04 of the Zoning Ordinance.

7.    Signage must meet the requirements of Article 8 of the Zoning Ordinance.

8.    A bike rack must be located on the stie.



YEAS: Hanna, Heying, McLaughlin, Mead, Pnacek, Senesac, and Stewart

NAYS: None

ABSENT: Tanzini and Young


4. Old Business




5. Public Comments



6. New Business



7. Communications


Planning & Zoning News.


8. Report of the Chairperson

Chairman Roger Mead appointed the nominating committee, which includes Shawn Pnacek, Dave Heying and Lowell McLaughlin to select the new officers. They will report back in July.


9. Report of the Planning Director

We were glad to see TJ Radosa and Jake Dean from Bullock Creek High School here to observe the meeting.


10. Items for Next Agenda May 28, 2013


a.    Site Plan No. 315 Ashman Street Apartments

b.    Site Plan No. 319 Independence Village


11. Adjourn

Motion by Hanna, seconded by McLaughlin to adjourn at 8:00 pm.


Respectfully submitted,





C. Bradley Kaye, AICP, CFM

Director of Planning and Community Development