July 22, 2002

 

A regular meeting of the City Council was held on Monday, July 22, 2002, at 7:00 p.m. in the Council Chambers of City Hall.  Mayor Black presided.  The Pledge of Allegiance to the Flag was recited in unison.

 

Council members present:

Drummond Black, Mary Currie, Daryl Griggs, Hollis McKeag, Marty Wazbinski

Council members absent:

None

 

Minutes

Approval of the minutes of the July 15, 2002 regular meeting was offered by Council Member Currie and seconded by Council Member Wazbinski.  (Motion adopted.)

 

Civic Arena & Plymouth Pool Report

Martin McGuire, Director of Public Services, presented a report regarding the Civic Arena and Plymouth Pool.  The report included possible funding and costs associated with a new Civic Arena with three sheets of ice and improvements to Plymouth Pool.  William Bartlett, Chair of Fast Ice, stated that Fast Ice was committed to the Civic Arena project.  The preliminary report indicates that $750,000 would be provided by Fast Ice and other community donations for funding of capital costs.  Mr. Bartlett indicated that Fast Ice was comfortable with the $750,000 goal.  Jean Watkins, Fast Ice Board Member, indicated that 90% to 95% of hockey players using the ice were from Midland.  Ms. Watkins and Mr. Bartlett supported the Civic Arena project.  The following resolution was offered by Council Member McKeag and seconded by Council Member Currie:

 

WHEREAS, on February 11, 2002, the City Council received a report regarding the Civic Arena and Plymouth Pool; and

WHEREAS, upon receipt of that report the City Council directed staff to prepare a report covering funding options as well as the disposition or use of the current facility; and

WHEREAS, the staff has submitted that follow-up report herewith; now therefore

RESOLVED, that the City Council hereby receives the report from staff and directs that copies of the report be made available at the City Clerk’s Office and in the Local Government section of the Grace A. Dow Memorial Library; and

RESOLVED FURTHER, that the City Council sets a public hearing on the report for the regular meeting of August 26, 2002.  (Motion adopted.)

 

McKeith Court Storm Sewer Construction

Noel Bush, Utilities Director, presented information on the proposed Swede Avenue and McKeith Road storm sewer improvements.  The proposed project includes installation of an additional 24 inch storm sewer on McKeith Road to be extended from the 30 inch storm sewer on Hillgrove Parkway to the manhole at Wilmington Drive, adding inlet capacity on McKeith Road.  The report also included a request to consider the placement of Swede Avenue storm sewer improvements on the 2003-04 Construction Project Priorities list.  William Bajzer, 4201 McKeith Road and Wayne Yurgaites, 4114 McKeith Road, spoke in support of the project.  The following resolution was then offered by Council Member McKeag and seconded by Council Member Griggs:

 

WHEREAS, the Utilities Department has identified deficiencies in two storm sewer lines, Swede Avenue from Hillgrove Parkway to Plymouth Street, and McKeith Road from Hillgrove Parkway to Wilmington Drive; and

WHEREAS, the City's consulting engineers, Hubbell, Roth & Clark, have reviewed the existing sewer design in said areas and recommends, 1) the installation of an additional 24-inch storm sewer on McKeith Road to be extended from the 30-inch storm sewer on Hillgrove Parkway to the manhole at Wilmington Drive, 2) additional inlet capacity be provided at the low point on McKeith Road, and 3) replace the storm sewer on Swede Avenue with a 30-inch from Hillgrove Parkway north 1000-feet, and with a 24-inch from that point north approximately 600-feet to Plymouth St; and

WHEREAS, it has been recommended by HRC that the McKeith Road improvements in pipe size and inlet capacity be constructed first; and

WHEREAS, funding can be made available by transferring $88,000 from the Storm Water Management Fund sewer separation account to the Storm Water Management Fund storm sewer improvements account; and

WHEREAS, the Swede Avenue improvements can be considered in the 2003-04 Construction Project Priorities approval process; now therefore

RESOLVED, that the City Manager be directed to prepare plans and specifications and bid the McKeith Road project with funds being made available through the Storm Water Management Fund; and

RESOLVED FURTHER, that the Director of Fiscal Services is hereby authorized to transfer $88,000 within the capital outlay category of the 2002-03 Storm Water Management Fund, from Sewer Separations to Storm Sewer Improvements; and

RESOLVED FURHTER, that the Swede Road improvements be placed for consideration in the 2003-04 Construction Project Priorities approval process.  (Motion adopted.)

 

Purchase - Personal Computer Hardware and Software

The following resolution was offered by Council Member Currie and seconded by Council Member Wazbinski:

 

WHEREAS, competitive pricing has been received from the Western States Contracting Alliance (WSCA) contract in accord with Article II of Chapter 2 of the Midland Code of Ordinances for Personal Computer hardware and software; and

WHEREAS, funds have been budgeted in the 2002-2003 Information Services Investment in Assets budget for Personal Computer hardware and software purchases; now therefore

RESOLVED, that the City Council hereby accepts the WSCA contract pricing meeting the City’s specifications submitted by Dell Computer Corporation of Round Rock, Texas in the amount of $56,442.00 for Personal Computer hardware and software and Compaq Computer Corporation of Houston, Texas in the amount of $4,671.00 for Notebook Computer hardware and software and authorizes purchase orders to be issued.  (Motion adopted.)

 

Purchase – IBM iSeries Hardware and Software

The following resolution was offered by Council Member Currie and seconded by Council Member Wazbinski:

 

WHEREAS, sealed bids have been advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for AS/400 replacement hardware and software; and

WHEREAS, funds have been budgeted in the 2002-03 Information Services budget for capital hardware and software purchases; now therefore

RESOLVED, that the City Council hereby accepts a sealed proposal meeting City specifications submitted by HTE VAR, LLC of Chamblee, Georgia in the amount of $35,240 for iSeries hardware/software, and a purchase order is authorized.  (Motion adopted.)

 

Irrigation System for St. Charles Softball Complex

The following resolution was offered by Council Member Currie and seconded by Council Member Wazbinski:

 

WHEREAS, sealed proposals were advertised and received in accord with Article II of Chapter 2 of the Midland Code of Ordinances for the St. Charles softball complex irrigation project, Bid No. 2603; and

WHEREAS, sufficient funding for the project is included in the donated funds for the St. Charles softball complex; now therefore

RESOLVED, that the Purchasing Agent is authorized to issue a purchase order to Marc Dutton Irrigation of Waterford, Michigan in the amount of $49,500.00 in accordance with the proposal and city specifications.  (Motion adopted.)

 

Purchase - Library Automated Services

The following resolution was offered by Council Member Currie and seconded by Council Member Wazbinski:

 

WHEREAS, the Valley Library Consortium is unique in its provision of the automation services that the Grace A. Dow Memorial Library requires; and

WHEREAS, membership in the Valley Library Consortium offers the Grace A. Dow Memorial Library benefits from the shared costs with other members for automated services; now therefore

RESOLVED, that the City Council hereby determines that sealed bids are impractical, and in accordance with Section 2-18 of the Code of Ordinances, the requirement for sealed proposals is hereby waived and the purchase of the Library’s 2002/2003 requirements for on-line automation services, including membership, terminal port connections, filtering software, and records database maintenance for the automated acquisition, catalog and circulation modules from the Valley Library Consortium is hereby approved in an amount not to exceed $105,000.  (Motion adopted.)

 

Purchase – Library Services

The following resolution was offered by Council Member Currie and seconded by Council Member Wazbinski:

 

WHEREAS, the White Pine Library Cooperative provides a necessary and valuable service to the library; and

WHEREAS, said services are not offered through any other organization or institution; and

WHEREAS, funding for these services is provided in the 2002/2003 Grace A. Dow Memorial Library Fund budget; now therefore

RESOLVED, that the requirement for competitive bids is hereby waived in accordance with Section 2-18 of the Code of Ordinances for services from the White Pine Library Cooperative for the Grace A. Dow Memorial Library and is approved in an amount not to exceed $40,000 and the necessary purchase order authorized.  (Motion adopted.)

 

Pavement Management Software

Bradd Maki, Assistant City Engineer, presented information on the purchase of pavement management software to assist in the development of a program that would enable the City to forecast pavement deterioration over time.  The following resolution was then offered by Council Member McKeag and seconded by Council Member Currie:

 

WHEREAS, the City Engineering Department has determined a need for pavement management software; and

WHEREAS, this pavement management software will forecast pavement deterioration, implement best management practices, maximize life expectancy of City streets, have the ability to broaden into future GIS and other related asset management; and

WHEREAS, the City received proposal packets from five vendors; and

WHEREAS, City Engineering and Information Services Departments reviewed and averaged the proposals based on selection criteria rating established by City Engineering; and

WHEREAS, Vanasse Hangen Brustlin, Inc. (VHB) of Middletown, Connecticut, received the highest overall rating; and

WHEREAS, the top three rated vendors were invited to the City for a demonstration and interview; and

WHEREAS, funding for said software and implementation exists in the City’s Local and Major Street funds; now therefore

RESOLVED, that the proposal received from VHB of Middletown, Connecticut, with an estimated total cost of $21,855.00 is hereby accepted and the Mayor and City Clerk are authorized to sign an agreement with VHB approved by the City Attorney; and

RESOLVED FURTHER, that the City Manager has the authority to approve any change orders modifying or altering this contract in an aggregate amount up to $20,000.  (Motion adopted.)

 

Design Services for Northeast Pressure District, Phase I

The following resolution was offered by Council Member Currie and seconded by Council Member Wazbinski:

 

WHEREAS, engineering studies have been performed and it has been determined that water system improvements be undertaken in the northeast area of the City to address current low-pressure problems, as well as those that could be experienced over the next 20 years; and

WHEREAS, sufficient funds are available in the 2001-02 and 2002-03 Water Fund budgets for capital improvements; and

WHEREAS, sealed proposals for Bid No. 2586, Design Services for Water Improvements, have been advertised using a two-envelope process and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, the consulting firm Fishbeck, Thompson, Carr & Huber of Grand Rapids, Michigan has submitted the most comprehensive and professional proposal and has been determined to be the most qualified to perform the initial and final design of the Expanded Northeast Pressure District project; now therefore

RESOLVED, that the proposal submitted by Fishbeck, Thompson, Carr & Huber is hereby accepted and a purchase order is authorized in an amount not to exceed $109,870.  (Motion adopted.)

 

Wastewater Storage Basin Project – Change Order

The following resolution was offered by Council Member Currie and seconded by Council Member Wazbinski:

 

WHEREAS, the City of Midland entered into an Administrative Consent Order September 1, 1999 with the Michigan Department of Environmental Quality to construct a 43.5 million gallon storage basin; and

WHEREAS, sealed bids for Wastewater Treatment Plant Storage Basin Construction, Bid No. 2498, have been advertised and received in accord with Section 2-18 of the Midland Code of Ordinances; and

WHEREAS, the contract was tentatively accepted by Council on August 13, 2001, contingent upon notification by the State of Michigan that State Revolving Fund (SRF) Financing of the project was approved; and

WHEREAS, said notification was made November 28, 2001 and the contract with Fisher Contracting was subsequently executed by the Mayor and City Clerk; and

WHEREAS, the City's consulting engineers for this project, Hubbell, Roth & Clark, have prepared Change Order No. 1 for the proposed additions to the construction of the 43.5 MG Storage Basin totaling $82,901.48; and

WHEREAS, the Utilities staff has reported sufficient funds are available in the contingencies category of the budget for this project; now therefore

RESOLVED, that the City Manager is authorized to execute said change order, thereby increasing the total amount of the contract and the associated purchase order to $3,976,901.48.  (Motion adopted.)

 

Being no further business the meeting adjourned at 8:08 p.m.

 

 

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            Penny K. Kovacevich, City Clerk